The Frost Montessori School of Albemarle

8VAC20-780-500-B

“A nonabsorbent surface for diapering or changing shall be used. For children younger than three years, this surface shall be a changing table or countertop designated for changing. The changing pad in the toddler room has tears and is no longer nonabsorbent.”

8VAC20-780-280-G

“If hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents and shall not resemble food or beverage containers. Staff # 2 was using a substitute container that did not clearly indicate their contents.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #5 had documentation of a TB screening 9 months prior to employment.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. In the toddler classroom, the cleaning solution and sanitizing solution were in a cabinet with a lock that did not prevent entry.”

8VAC20-780-560-F

“The center shall have a menu listing food to be served for snacks during the one-period and it shall be dated, posed in a location conspicuous to parents or given to parents, list any substituted food, and be kept on file for one week at the center. Staff in the toddler room reported there was no menu available.”

8VAC20-780-560-G

“Repeat Violation When food is brought from home the food container must be clearly dated. In the child house 2 room, four cups containing water from home were not dated.”

8VAC20-780-560-G

“Based on observation and interview, the center failed to ensure the food from home container is clearly dated and labeled in a way that identifies the owner. Evidence: In the toddler classroom, there were three cups not labeled with a name and 13 cups no labeled with a date. Staff #5 confirmed the cups are brought from home.”

8VAC20-780-50-B

“Based on a review of children's records and interview, the center failed to keep records and reports on staff and children required for two years after termination of services or separation from employment unless otherwise specified. Evidence: The records for child #2 and child #4 did not contain documentation of a physical and immunizations that are required at enrollment. Staff #5 stated the physicals and immunizations are shredded as the center receives updated forms.”

22.1-289.011-F

“Based on observation and staff interview, the center failed to ensure the findings of the most recent inspection were posted in the facility. Evidence: There was no posting of the most recent inspection in the center. Administration confirmed the most recent inspection was not posted.”

8VAC20-780-60-A

“Based on a review of children's records, the center failed to ensure that each child's record contained the required information. Evidence: 1. The record of child #1 did not contain documentation of the first date of attendance. 2. The record of child #2, enrolled 8/24/23, did not contain documentation of previous child day care and schools attended by the child. 3. The record of child #3, enrolled 8/22/23, did not contain documentation of the work phone numbers of each parent who has custody.”

22.1-289.035-B-4

“Based on a review of records and interview, the center failed to ensure to obtain a copy of the results of a criminal history record check and a sex offender registry check prior to the first day of employment from any state in which the applicant has resided in the preceding five years. Evidence: The record of staff #1, hired 8/28/23, did not contain documentation of results of an out-of-state criminal history record check and sex offender registry check. Staff #1 indicated on her sworn disclosure statement living in another state in the previous five years. Administration confirmed the searches were not completed.”

8VAC20-820-120-E-2

“Based on observation and interview on February 15, 2023, the center did not ensure the findings of the most recent inspection were posted in the facility. Evidence: 1. The findings of the most recent inspection conducted 11/22/22 were not posted in the facility on the date of the inspection. The facility had posted findings from 9/13/22. 2. Staff #4 confirmed the most recent inspection wasn't posted.”

8VAC20-780-550-H

“Based on a review of records and interview on February 15, 2023, the center did not maintain a record of the dates of the practice drills for one year. Evidence: 1. There was no documentation of a lockdown drill being practiced in 2022. 2. Staff #4 confirmed the drill was not documented.”

8VAC20-780-245-A

“Based on a review of staff records and interview on February 15, 2023, the center failed to obtain an annual minimum of 16 hours of training appropriate to the age of children in care for each staff. Evidence: 1. The record of staff #1 contained documentation of 11 hours of training from 10/15/21 to 10/15/22. 2. Staff #4 acknowledged the hours were not complete.”

8VAC20-770-60-C-2

“Based on a review of staff records and interview on February 15, 2023, the center failed to ensure that each staff record reviewed contained a central registry finding within 30 days of employment. Evidence: 1. The record of staff #1, hired 10/15/20, contained documentation of central registry results dated 3/19/21. 2. Staff #4 acknowledged the result was late.”

8VAC20-780-500-B

“Based on observation and interview on November 22, 2022, the center failed to ensure a nonabsorbent surface for diapering or changing shall be used. For children younger than three years, this surface shall be a changing table or countertop designated for changing. Evidence: 1. Staff #1 in the toddler room (ages 2 and 3) was observed during diapering. 2. Staff #1 was observed sitting in a chair in the bathroom. The children were seated on a bench until their turn. 3. Child #1 (age 2) was observed to stand in front of staff #1. Staff #1 then removed the pull-up, wiped child #1, and then put a dry pull-up on child #1, all while standing. 4. Staff #3 stated that the center has always done wet diaper changes that way.”

8VAC20-780-280-B

“Based on observation and interview on November 22, 2022, the center failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The Big Room contained 3 bottles of Gillette shaving cream in an unlocked cabinet. The labels on the shaving cream contained the language "keep out of reach of children" and "caution." 2. Staff #3 stated they shouldn't have been in an unlocked cabinet.”

8VAC20-770-60-B

“Based on a review of staff records on September 13, 2022, the center failed to obtain a sworn statement from each staff prior to employment. Evidence: 1. The record of staff #1 (hired 8/1/22) contained a sworn statement dated 8/4/22. 2. The record of staff #4 (hired 3/6/22) contained a sworn statement dated 3/15/22.”

22.1-289.035-B-4

“Based on a review of staff records and interview on September 13, 2022, the center failed to obtain results of a check of the out-of-state criminal history record check and out-of-state sex offender registry prior to employment for each employee and did not request an out-of-state search of the child abuse and neglect registry or equivalent by the end of the 30th day of employment for each employee who has resided in any other state in the preceding five years. Evidence: 1. The record of staff #1 (hired 8/1/22) contained documentation of an out-of-state sex offender search dated 8/9/22. There was no documentation of an out-of-state criminal history record check. Staff #1 indicated living out-of-state in the previous five years on the staff's sworn disclosure statement. 2. The record of staff #6, who began work on 7/8/22, contained documentation of an out-of-state sex offender search dated 7/20/22. There was no documentation of an out-of-state central registry search. Staff #6 indicated living out-of-state in the previous five years on the staff's sworn disclosure statement. 3. Staff #8 confirmed the out-of-state checks were late or missing.”

22.1-289.035-B-2

“Based on a review of staff records and interview on September 13, 2022, the center failed to obtain a fingerprint based national criminal record check prior to the first day of employment for each staff. Evidence: 1. The record of staff #1 (hired 8/1/22) contained documentation of fingerprints dated 9/4/19. 2. The record of staff #3 contained documentation of fingerprints dated 7/13/22. Staff #3 completed staff orientation on 6/29/22. 3. The record of staff #6 contained documentation of fingerprints dated 7/20/22. Staff #6 completed staff orientation on 7/8/22. 4. The record of staff #7 (hired 8/1/22) contained documentation of fingerprints dated 8/22/22. 5. Staff #8 confirmed that staff orientation training has been given prior to background checks being completed.”

8VAC20-780-90-A

“Based on a review of children's records and interview on September 13, 2022, the center failed to ensure a written agreement between the parent and the center was in each child's record by the first day of the child's attendance. Evidence: The records of child #1 and child #3 (enrolled 8/22/22) contained written agreements dated 8/26/22. The record of child #2 (enrolled 8/22/22) contained a written agreement dated 8/23/22. Staff #8 confirmed the written agreements were not obtained and placed in the record by the first day of each child's attendance.”

8VAC20-780-280-B

“Based on observation on September 13, 2022, the center failed to ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. The toddler classroom bathroom contained a cabinet with broken locks. The cabinet contained Steramine spray, Clorox spray, Lysol spray, Neutron NI-712 spray, and 5 containers of Lysol wipes. The labels on these materials contained the warnings "keep out of reach of children, "warning" and "caution." 2. The children's house 1 classroom bathroom contained a bottle of Steramine spray on a shelf and Dawn dish soap in an unlocked cabinet under the sink in the classroom. The labels on these materials contained the warnings "keep out of reach of children" and "warning." 3. The children's house 2 classroom contained disinfectant wipes on a shelf. The label on this material contained the warnings "keep out of reach of children" and "caution." 4. The children's house 3 classroom contained Metal Polish on a shelf. The label on this material contained the warnings "keep out of reach of children" and "caution." 5. The Big Room contained a bottle of Steramine spray on a shelf. An unlocked cabinet contained Murphy's Oil Soap, Steramine spray, and hand sanitizing wipes. The labels on these materials contained the warnings "keep out of reach of children" and "warning."”

8VAC20-780-40-E

“Based on staff interview and a review of children's records on September 13, 2022, the center failed to operate within the terms of the current license issued by the department. Evidence: 1. The center is currently licensed to serve ages 2 years - 6 years, 11 months old. 2. Staff in the toddler classroom identified the youngest child in the room, child #5, as being 1 years old. 3. The record of child #5 indicated the child was 1 years old at the time of enrollment on 8/22/22.”

8VAC20-780-500-B

“Based on observation and interview on September 13, 2022, the center failed to ensure that a diaper was disposed of in such a way that the soiled diaper did not touch an exterior surface of the storage system during disposal. Evidence: Staff #3 was observed assisting child #6 with toileting. After toileting, staff #3 told child #6 to put the child's diaper in the trash. Child #6 was observed picking up the diaper from the floor, and allowing it to touch the outside of the trashcan, prior to placing it in the trash can.”

8VAC20-780-520-C

“Based on observation, review of records, and staff interviews on September 13, 2022, the center failed to ensure if diaper ointment or cream is used there shall be written parent authorization noting any known adverse reactions; the products shall be labeled with the child's name; and a record shall be kept that includes the child's name, date of use, frequency of application and any adverse reactions. Evidence: 1. Desitin was observed in the bathroom cabinet in the toddler classroom. The Desitin was not labeled with a child's name. 2. Staff #3 said that the Desitin was used on child #5 last week but staff #3 couldn't recall the exact day. 3. Staff #3 stated they don't keep record of the use of the Desitin and that the Desitin is used on any child if they appear red or dry. 4. Staff #5 confirmed there was no parent authorization for use of the Desitin for child #5.”

8VAC20-780-530-A-1

“Based on a review of staff records and interview on September 13, 2022, the center failed to have one staff member in each classroom with current certification in cardiopulmonary resuscitation (CPR). Evidence: In the children's house I classroom staff #9 and staff #10 were teaching together. Based on a review of CPR certifications it was determined that staff #9 contained documentation of a CPR certification that expired 10/8/19. Staff #10 does not have documentation of a CPR certification. Staff #8 confirmed there was no staff in the classroom with CPR certification.”

8VAC20-780-530-A-2

“Based on a review of staff records and interview on September 13, 2022, the center failed to have one staff member in each classroom with current certification in first aid. same comment and question as above Evidence: In the children's house I classroom, staff #9 and staff #10 were teaching together. Based on a review of first aid certifications it was determined that staff #9 contained documentation of a first aid certification that expired 10/8/19. Staff #10 does not have documentation of a first aid certification. Staff #8 confirmed there was no staff in the classroom with first aid certification”

8VAC20-780-160-A

“Based on a review of staff records and interview on September 13, 2022, the center failed to ensure that each staff submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: The record of staff #6 (hired 8/1/22) contained documentation of a tuberculosis screening dated 9/5/22. Staff #8 confirmed that school started on 8/22/22 and the staff came in contact with children. Staff #8 confirmed the tuberculosis screening was late.”

22.1-289-036-B-4

“Based on review of staff records, the center failed to ensure an out of state central registry finding was completed within the required time frame. Evidence: 1. Staff #1 indicated they had in two other states than Virginia within the past five years. There was not a completed out-of-state central registry finding on file for either states. Date of employment for Staff #1 was 08/30/2021. A request for the out-of-state central registry finding should have been completed by 09/30/2021. 2. Staff #2 indicated they had lived in one other state within the past five years. There was not an out-of-state central registry finding on file. Date of employment for Staff #2 was 10/14/2020. A request for the out-of-state central registry finding should have been completed by 11/14/2020.”