The Friends' Association for Children

8VAC20-780-60-A

“Based on review of child's record, the center did not ensure to obtain all required information. Evidence: The record for child #4 did not contain, proof of the child's age and identity, doctor’s contact information, and 2 emergency contacts did not contain addresses.”

8VAC20-780-40-M

“Based on observation, the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities and dietary restrictions. Evidence: The Head Start 3?s and Head Start 4?s classroos, had a list of children’s allergies, sensitivities, and dietary restrictions posted, but the list was not covered.”

22.1-289.035-A

“Based on record review and interview, the center failed to ensure that all employees shall undergo background checks every five years. Evidence: 1. The staff record for Staff #5 contained a central registry background dated 7/10/2018. Staff #4 should have undergone a criminal background on or before 7/10/2023. 2. An administrator verified that an updated central registry background had been completed for staff #4 but could not locate the central registry background results.”

8VAC20-780-350-B-4

“Based on observation and interview, the center failed to ensure that staff-to-child ratios were maintained. Evidence: 1. Upon entering the Head Start 4?s classroom, the licensing inspector observed 13 children (ranging from 3 years old to school age) with 1 staff. The required ration is 1:10. 2. In the Head Start 3?s classroom, the licensing inspector observed 12 children (ranging from 3 years to school age) with 1 staff. The ration is 1:10. 3. Program Director acknowledged the classroom were out of ratio.”

8VAC20-780-60-A

“Based on review of child's record, the center did not ensure to obtain all required information. Evidence: The record for child #4 did not contain, proof of the child's age and identity, doctor’s contact information, and 2 emergency contacts did not contain addresses.”

8VAC20-780-40-M

“Based on observation, the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities and dietary restrictions. Evidence: The Head Start 3?s and Head Start 4?s classroos, had a list of children’s allergies, sensitivities, and dietary restrictions posted, but the list was not covered.”

22.1-289.035-A

“Based on record review and interview, the center failed to ensure that all employees shall undergo background checks every five years. Evidence: 1. The staff record for Staff #5 contained a central registry background dated 7/10/2018. Staff #4 should have undergone a criminal background on or before 7/10/2023. 2. An administrator verified that an updated central registry background had been completed for staff #4 but could not locate the central registry background results.”

8VAC20-780-350-B-4

“Based on observation and interview, the center failed to ensure that staff-to-child ratios were maintained. Evidence: 1. Upon entering the Head Start 4?s classroom, the licensing inspector observed 13 children (ranging from 3 years old to school age) with 1 staff. The required ration is 1:10. 2. In the Head Start 3?s classroom, the licensing inspector observed 12 children (ranging from 3 years to school age) with 1 staff. The ration is 1:10. 3. Program Director acknowledged the classroom were out of ratio.”

8VAC20-780-550-P

“Based on record review, the center did not maintain a complete written record of children's serious and minor injuries. Evidence: 1. The injury report for child # 6 dated 6/1/2023, did not contain documentation of the staff present, and the signature of the parent or a second staff. 2. The injury report for child # 7 dated 5/17/2023, did not contain future action to prevent recurrence.”

8VAC20-780-280-B

“Based on observation, the center failed to ensure that all hazardous materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. A spray bottle labeled bleach water was stored on top of a shelf in the back of the classroom in the art corner, located in classroom # 3.”

8VAC20-780-270-A

“Based on the observation and interview, the applicant did not ensure areas of the equipment of the center, inside and outside, will be maintained in a clean, safe, and operable condition. Evidence: 1. On the playground the landscaping borders around the perimeter of the designated play space, was cracked, splintered, and there was deteriorating wood which could cause entanglement of shoelaces and snag skin.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to ensure that all staff complete a central registry background check within 30 days of employment. Evidence: 1. The record for Staff #2 did not contain a central registry background check. Staff #2?s employment date was 5/9/2023. 2. The director verified that a central registry background check had not been completed for staff #2.”

8VAC20-780-550-P

“Based on record review, the center did not maintain a complete written record of children's serious and minor injuries. Evidence: 1. The injury report for child # 6 dated 6/1/2023, did not contain documentation of the staff present, and the signature of the parent or a second staff. 2. The injury report for child # 7 dated 5/17/2023, did not contain future action to prevent recurrence.”

8VAC20-780-280-B

“Based on observation, the center failed to ensure that all hazardous materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. A spray bottle labeled bleach water was stored on top of a shelf in the back of the classroom in the art corner, located in classroom # 3.”

8VAC20-780-270-A

“Based on the observation and interview, the applicant did not ensure areas of the equipment of the center, inside and outside, will be maintained in a clean, safe, and operable condition. Evidence: 1. On the playground the landscaping borders around the perimeter of the designated play space, was cracked, splintered, and there was deteriorating wood which could cause entanglement of shoelaces and snag skin.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to ensure that all staff complete a central registry background check within 30 days of employment. Evidence: 1. The record for Staff #2 did not contain a central registry background check. Staff #2?s employment date was 5/9/2023. 2. The director verified that a central registry background check had not been completed for staff #2.”

8VAC20-780-70

“Based on a review of three staff records and interview, the center did not ensure that one staff record contained all the required information. Evidence: 1) The licensing inspector reviewed the record for Staff #3, hired on 11/03/14. The record did not contain the staff member's most recent central registry finding. 2) During interviews, a member of management reported the central registry for Staff #3 was received on 04/12/18, but the original document was misplaced and not maintained as required. A central registry finding is a background check required by the regulation entitled Background Checks for Licensed Child Day Centers and required to be in each staff record.”

8VAC20-780-70

“Based on a review of three staff records and interview, the center did not ensure that one staff record contained all the required information. Evidence: 1) The licensing inspector reviewed the record for Staff #3, hired on 11/03/14. The record did not contain the staff member's most recent central registry finding. 2) During interviews, a member of management reported the central registry for Staff #3 was received on 04/12/18, but the original document was misplaced and not maintained as required. A central registry finding is a background check required by the regulation entitled Background Checks for Licensed Child Day Centers and required to be in each staff record.”