The Cole Academy Preschool

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. Two Shelter in place drills were not completed for calendar year 2025.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. A fire drill was not conducted in March of 2026.”

8VAC20-780-270-A

“Areas and equipment of the center, outside, shall be maintained in a safe condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood. There is an area of deteriorated wood on the outdoor balance beam where the wood is cracked and split to a sharp point.”

22.1-289.035-A

“Repeat Violation All applicants and employees shall undergo a background check in accordance with subsection B prior to employment and every five years thereafter. The fingerprint background check for staff 1 has not been updated every five years as required.”

22.1-289.035-A

“All employees and applicants shall undergo a background check in accordance with subsection B prior to employment and every five years thereafter. The fingerprint background check for staff 1 has not been updated every five years as required.”

8VAC20-780-160-C

“At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. The TB screening for staff 2 was conducted on 06/14/2023.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #1 has been enrolled for 8 months and has no documentation of immunization.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

8VAC20-780-160-C

“At least every two years from the date of the initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #1 tuberculosis screening expired on May 3, 2024.”

8VAC20-780-70

“For staff hired after March 1, 1996, the following staff records shall have documentation that two or more references as to character and reputation as well as competency were checked before employment. Staff #2 did not have two references in their file and has been employed for three months working with children.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain a work phone number of each parent who has custody. Child #1, Child #2, and Child #3 do not have work phone numbers listed of their parent who has custody in their record.”

22.1-289.035-B-4

“REPEAT VIOLATION The center is required to do the appropriate background checks from any state in which the individual has resided in the preceding five years. The center did not request a search of the child abuse and neglect registry from one previously resided state for Staff #2, who has been employed for more than 8 month and was working with children at the time of the inspection.”

8VAC20-770-60-C-2

“REPEAT VIOLATION The center is required to obtain do Virginia central registry results by the end of the 30th day of employment. Staff #2 and Staff #3 did not have the documentation of Virginia central registry results.”

22.1-289.035-B-2

“Based on record review and interview, it was determined that the center did not ensure that the criminal history records check is received prior to the first day or employment. Evidence: 1. Staff #3 (date of hire 10/02/2023) was present at the center and confirmed they started working with children approximately 2 weeks after school started in September. Staff #2 did not have documentation that the criminal checks were completed in their file prior to the date of hire. Staff #2 has a background check for Virginia dated on 10/18/2023, which is after the first day of employment. 2. Staff # confirmed that Staff #3 was a new hire and has been working with children since the second week of school.”

22.1-289.035-B-4

“Based on record review and interview, it was determined that the center did not ensure to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence. 1. Staff #4 confirmed on their Sworn Statement (signed on 09/06/2023) that they lived outside of Virginia in the past 5 years and no background checks were completed prior to employment for that state. 2. Staff #1 confirmed that there is no out of state background check completed for Staff #4.”

8VAC20-770-60-C-2

“Based on record review and interview, it was determined that the center did not ensure that central registry results by the end of the 30th day of employment was completed. Evidence: 1. Staff #3 (date of hire 10/02/2023) did not have their results for the Virginia Central registry which is required by the end of the 30th day of employment. 2. Staff #4 (date of hire 09/06/2023) did not have their results for the Virginia Central registry which is required by the end of the 30th day of employment. 3. Staff #2, the assistant director, confirmed that there the Virginia Central Registry results for both Staff #3 and Staff #4 were not in the record. The center did not possess any documentation in the staff records that the registry checks were requested.”

8VAC20-780-160-A

“Based on record review and interview, it was determined that the center did not ensure that each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. Evidence: 1. Staff #2 did not have documentation of a negative tuberculosis screening in their record. 2. Staff #1 confirmed there was no documentation of a negative tuberculosis screening in their record.”

8VAC20-780-245-J-3

“Based on record review and interview, it was determined that the center did not ensure that any child for whom emergency medications (such as albuterol and epinephrine auto injector) have been prescribed shall always be in the care of a staff member or independent contractor who meets the requirements and is appropriately trained to administer medications. Evidence: 1. Staff #1, owner, confirmed that there are no staff members employed at the center that are trained in administering emergency medications. 2. Child #1, Child #2, and Child #3 have emergency medications on site at the center and in care during the time of the inspection however no individuals trained to administer their medication.”

8VAC20-770-60-C-2

“Based on record review and interview, it was determined that the center did not ensure that staff does not have a central registry finding within 30 days of employment. Evidence: 1. Staff #2 (date of hire 03/05/2023) does not have central registry check results completed within 30 days of employment. 2. Staff #1 confirmed that Staff #2 does not have central registry results completed.”

22.1-289.035-B-4

“Based on record review and interview, it was determined that the center did not ensure to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff #2 confirmed on their Sworn Statement (signed on 03/05/2023) that they lived in three states outside of Virginia in the past 5 years and no background checks were completed in those three states prior to employment. 2. Staff #3 confirmed on their Sworn Statement (signed on 10/28/2021) that they lived in a state outside of Virginia in the past 5 years and no background checks were completed for that state prior to employment and working with children in care. 3. Staff #1 confirmed that there were no out of state background checks completed for Staff #2 and Staff #3.”

22VAC40-185-560-G

“Based on observation and interview, it was determined that the center did not ensure that food containers be clearly dated and labeled in a way that identifies the owner. Evidence: 1. Eleven children were present in care and there were no labels on their drink containers that identified the owner. 2. Staff #1 confirmed the children’s drink containers did not contain a label that identified the owner.”

8VAC20-780-550-H

“Based on observation and interview, it was determined that the center did not ensure to maintain a record of the dates of the practice drills for one year. Evidence: 1. The fire drill log’s last dated evacuation drill entry was documented as January 10, 2022. 2. Staff #1 confirmed the evacuations drills were not documented monthly.”

8VAC20-780-330-A

“Based on observation and interview, it was determined that the center did not ensure that where playground equipment is provided that resilient surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: 1. On the playground, the mulch has started to dissipate where there is not the required six inches of resilient surfacing to the fall zone. 2. Staff #1 confirmed that additional mulch is needed for the playground area.”

8VAC20-780-280-B

“Based on observation and interview, it was determined that the center did not ensure that hazardous substances such as cleaning materials be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. In the kitchen/science room, there was a bin on the counter accessible to children with cleaning products including disinfectant wipes with a warning label, ?Harmful to Humans.? 2. Near the office desk, accessible to children, there were two aerosol bottles of air freshener with a warning label, ?Keep out of reach of children.? 3. Staff #1 confirmed the cleaning materials were accessible to children and not locked.”

8VAC20-780-60-A

“Based on record review and interview, it was determined that the center did not ensure that a separate record for each child enrolled have the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Evidence: 1. Child #2 did not have the addresses listed of the two designated people in case of an emergency. 2. Staff #1 confirmed there was no emergency contact addresses to Child #2?s file.”

8VAC20-780-140-A

“Based on record review and interview, it was determined that the center did not ensure that each child have a physical examination to their record. Evidence: 1. Child #1 did not have a physical examination to their record. 2. Staff #1 confirmed there was no physical examination in Child #1?s record.”

8VAC20-820-120-E-2

“Based on observation and interview, it was determined that the center did not ensure that the finding of the most recent inspection of the facility was posted on the premises of the facility. Evidence: 1. The most recent monitoring inspection, dated February 4, 2022, was not posted in the facility. 2. Staff #1 confirmed that the most recent inspection was not posted in the facility.”

8VAC20-780-70

“Based on review of two staff records, it was determined that the did not clearly document hire dates and orientation training. Evidence: The files for staff #1 and staff #2 did not include hire dates or documentation of orientation training.”

8VAC20-780-160-C

“Based on review of two staff records, it was determined that the facility did not ensure that an updated Tuberculosis (Tb) screening was obtained every two years from the date of the recent screening. Evidence: The most recent Tb screening on file for staff #2 was dated 8/3/13 and, therefore, over two years old.”

8VAC20-770-60-C-2

“Based on review of two staff records, it was determined that the facility did not ensure that all staff had a complete search of the central registry check ( CPS check) on file within 30 days of employment. Evidence: Neither staff #1 or staff #2 had a completed CPS check on file.”

8VAC20-780-60-A

“Based on review of two children's records it was determined that the facility did not ensure that all elements were present in each child's record. Evidence: The record for child #2, who was in care at the time of the inspection, did not have a telephone number for the father.”