The Child and Family Network Centers - South Whiting

8VAC20-780-60-A

“Based on record review, one child record did not contain all required information. Evidence: 1) The record for Child #3 did not contain the name, address, and phone number of one designated person to call in an emergency if a parent cannot be reached.”

8VAC20-780-420-E-3

“Based on record review, parent confirmation that the required information in the child's record is up to date and documentation of the review, was not requested at least annually. Evidence: 1) The most recent information review in the record for Child #3 was dated 05/24/2022 and for Child #4 was dated 04/04/2022.”

8VAC20-780-40-M

“Based on documentation review, the written list of all children's allergies, sensitivities, and dietary restrictions did not meet all requirements. Evidence: 1) The allergy lists available for review were not dated as required.”

8VAC20-780-60-A

“Based on record review, one child record did not contain all required information. Evidence: 1) The record for Child #3 did not contain the name, address, and phone number of one designated person to call in an emergency if a parent cannot be reached.”

8VAC20-780-420-E-3

“Based on record review, parent confirmation that the required information in the child's record is up to date and documentation of the review, was not requested at least annually. Evidence: 1) The most recent information review in the record for Child #3 was dated 05/24/2022 and for Child #4 was dated 04/04/2022.”

8VAC20-780-40-M

“Based on documentation review, the written list of all children's allergies, sensitivities, and dietary restrictions did not meet all requirements. Evidence: 1) The allergy lists available for review were not dated as required.”

8VAC20-780-60-A

“Based on record review, 2 out of 4 records reviewed did not contain all required information. Evidence: 1) The records for Child #2 and Child #3 did not contain a work phone number of one parent who has custody.”

8VAC20-780-60-A

“Based on record review, 2 out of 4 records reviewed did not contain all required information. Evidence: 1) The records for Child #2 and Child #3 did not contain a work phone number of one parent who has custody.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #32 did not contain the addresses of two designated people to call in an emergency if a parent cannot be reached. The record for Child #4 did not contain the place of employment for one parent.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screening form in Staff #6's record (start date 09/06/2022) was dated 09/12/2022.”

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment and, subsequently, every five years. Evidence: 1) The record for Staff #6 (start date 09/06/2022) did not did not contain the results of a Central Registry search request or documentation that it has been requested. 2) The most recent Central Registry results in the record for Staff #4 were dated 06/17/2017.”

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) The sworn statement in the record for Staff #6 (start date 09/06/2022) was dated 09/14/2022.”

22.1-289.035-B-4

“Based on record review, it was determined that the center did not ensure that employees hired before 07/01/2020 and that had lived out of the state of VA within the last 5 years have in their files the results of an out-of-state Sex Offender Registry search by 12/31/2020. Evidence: 1) The record for Staff #4 (start date 09/01/2004) did not contain documentation of an out-of-state Sex Offender Registry search request. Staff #4 had declared in their sworn statement dated 02/02/2018 having lived out of the state of VA within the last 5 years.”

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) The record for Staff #5 (start date 09/28/2021) had a fingerprint-based criminal history check determination letter dated 10/25/2021. 2) The record for Staff #6 (start date 09/06/2022) had a fingerprint-based criminal history check determination letter dated 109/08/2022.”

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place that prevents access by children. Evidence: 1) In the green room, a bottle of hand sanitizer was observed on top of a small table accessible to the children. The bottle of hand sanitizer had a warning on its label that read "Keep out of reach of children".”

8VAC20-780-420-E-3

“Based on record review, the center did not review with the parent, annually, the emergency contact information to ensure the information is correct and obtain the parent's signed acknowledgment of the review. Evidence: 1) The most recent review of the emergency information in the record for Child #3 was dated 01/26/2021.”

8VAC20-780-70

“Based on record review, staff's records did not contain all required information. Evidence: 1) The records for Staff #4 and Staff #5 did not contain verification of name, address and age. (copy of I.D.) 2) The documentation in the record for Staff #5 and Staff #6 that two or more references as to character and reputation as well as competency were checked before employment did not include the signature of the person making call.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #32 did not contain the addresses of two designated people to call in an emergency if a parent cannot be reached. The record for Child #4 did not contain the place of employment for one parent.”

8VAC20-780-160-A

“Based on record review, the center did not ensure that documentation of negative tuberculosis (Tb) screening for each employee was submitted at the time of employment and prior to coming into contact with children. Evidence: 1) The Tb screening form in Staff #6's record (start date 09/06/2022) was dated 09/12/2022.”

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment and, subsequently, every five years. Evidence: 1) The record for Staff #6 (start date 09/06/2022) did not did not contain the results of a Central Registry search request or documentation that it has been requested. 2) The most recent Central Registry results in the record for Staff #4 were dated 06/17/2017.”

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) The sworn statement in the record for Staff #6 (start date 09/06/2022) was dated 09/14/2022.”

22.1-289.035-B-4

“Based on record review, it was determined that the center did not ensure that employees hired before 07/01/2020 and that had lived out of the state of VA within the last 5 years have in their files the results of an out-of-state Sex Offender Registry search by 12/31/2020. Evidence: 1) The record for Staff #4 (start date 09/01/2004) did not contain documentation of an out-of-state Sex Offender Registry search request. Staff #4 had declared in their sworn statement dated 02/02/2018 having lived out of the state of VA within the last 5 years.”

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) The record for Staff #5 (start date 09/28/2021) had a fingerprint-based criminal history check determination letter dated 10/25/2021. 2) The record for Staff #6 (start date 09/06/2022) had a fingerprint-based criminal history check determination letter dated 109/08/2022.”

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place that prevents access by children. Evidence: 1) In the green room, a bottle of hand sanitizer was observed on top of a small table accessible to the children. The bottle of hand sanitizer had a warning on its label that read "Keep out of reach of children".”

8VAC20-780-420-E-3

“Based on record review, the center did not review with the parent, annually, the emergency contact information to ensure the information is correct and obtain the parent's signed acknowledgment of the review. Evidence: 1) The most recent review of the emergency information in the record for Child #3 was dated 01/26/2021.”

8VAC20-780-70

“Based on record review, staff's records did not contain all required information. Evidence: 1) The records for Staff #4 and Staff #5 did not contain verification of name, address and age. (copy of I.D.) 2) The documentation in the record for Staff #5 and Staff #6 that two or more references as to character and reputation as well as competency were checked before employment did not include the signature of the person making call.”

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The record for Staff #3 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-820-120-E-2

“Based on review of required posted documents, the center did not ensure that all required documents related to the terms of the license were posted on the premises of the program. Evidence: 1) On the date of inspection, the findings of the most recent inspection of the facility (10/06/2021) were not posted. The most recent inspection report findings posted on the Green Room were dated 10/17/2019. There was no inspection report posted on the Orange Room.”

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, no Sworn Statement was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 04/01/2022.”

8VAC20-780-420-E-3

“Based on record review, Staff did not request at least annually parent confirmation that the required information in the child's record is up to date. Evidence: 1) The most recent update in the record for Child #1 was dated 08/11/2020. The most recent update in the record for Child #2 was dated 05/25/2020.”

8VAC20-780-510-I

“Based on medication and documentation review, it was determined that medication administration was performed by a staff member who has not satisfactorily completed a training program for this purpose. Evidence: 1) On the date of inspection, one medication for Child #4 was available in the center. 2) According to the medication log for the Green Room, this medication had been administered at least 6 times by Staff #3. No documentation was available in the center of a MAT certification for Staff #3. The inspector requested to a representative of the CFNC that documentation of the MAT certification for Staff #3 to be provided electronically but it was not provided.”

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment. Evidence: 1) On the date of inspection, no Central Registry search results were available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/06/2021.”

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) On the date of inspection, prescription medication for Child #4 was located in a backpack used to keep the first aid supplies for the Green Room. The medication was in a plastic bag inside the backpack with no locking method on the bag nor the backpack to prevent access by children.”

8VAC20-780-550-C

“Based on observation and interview, emergency evacuation maps were not posted in a location conspicuous to staff and children on each floor. Evidence: 1) On the date of inspection, emergency evacuation maps were not posted on neither the Green Room nor the Orange Room. 2) Teachers of each classroom stated that they did not have maps posted.”

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) On the date of inspection, no fingerprint-based criminal history check determination letter was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/12/2021.”

22.1-289.035-B-4

“Based on record review, it was determined that the center did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files the results of an out-of-state criminal history name check and out-of-state Sex Offender Registry search request prior to the first day of employment; and the results of an out-of-state Central Registry search request within 30 days of employment. Evidence: 1) The record for Staff #3 (start date 08/23/2021) did not contain documentation of an out-of-state criminal history name check, out-of-state Sex Offender Registry search request and out-of-state Central Registry search request. Staff #3 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the work phone number and place of employment of one parent who has custody, address of two designated people to call in an emergency if a parent cannot be reached. The records for Child #2 and Child #3 did not contain the first date of attendance.”

8VAC20-780-330-B

“Based on observation, resilient surfacing in the playground did not comply with minimum safety standards. Evidence: 1) On the date of inspection, there was not enough resilient surfacing remaining on the playground. Dirt and ground was able to be seen from where the resilient surfacing has been kicked out, especially on the landing zones of the slides.”

8VAC20-780-260-A

“Based on observation and interview, an annual fire inspection report from the appropriate fire official having jurisdiction was not available for review. Evidence: 1) At the time of inspection, an annual fire inspection report was not available for review on the center. 2) Staff at the center did not have a copy of the fire inspection report.”

8VAC20-780-70

“Based on record review, staff records did not contain all required information. Evidence: 1) The record for Staff #3 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-820-120-E-2

“Based on review of required posted documents, the center did not ensure that all required documents related to the terms of the license were posted on the premises of the program. Evidence: 1) On the date of inspection, the findings of the most recent inspection of the facility (10/06/2021) were not posted. The most recent inspection report findings posted on the Green Room were dated 10/17/2019. There was no inspection report posted on the Orange Room.”

8VAC20-770-60-B

“Based on record review, the center did not ensure to obtain a completed Sworn Statement prior to first day of employment. Evidence: 1) On the date of inspection, no Sworn Statement was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 04/01/2022.”

8VAC20-780-420-E-3

“Based on record review, Staff did not request at least annually parent confirmation that the required information in the child's record is up to date. Evidence: 1) The most recent update in the record for Child #1 was dated 08/11/2020. The most recent update in the record for Child #2 was dated 05/25/2020.”

8VAC20-780-510-I

“Based on medication and documentation review, it was determined that medication administration was performed by a staff member who has not satisfactorily completed a training program for this purpose. Evidence: 1) On the date of inspection, one medication for Child #4 was available in the center. 2) According to the medication log for the Green Room, this medication had been administered at least 6 times by Staff #3. No documentation was available in the center of a MAT certification for Staff #3. The inspector requested to a representative of the CFNC that documentation of the MAT certification for Staff #3 to be provided electronically but it was not provided.”

8VAC20-770-60-C-2

“Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment. Evidence: 1) On the date of inspection, no Central Registry search results were available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/06/2021.”

8VAC20-780-510-L

“Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) On the date of inspection, prescription medication for Child #4 was located in a backpack used to keep the first aid supplies for the Green Room. The medication was in a plastic bag inside the backpack with no locking method on the bag nor the backpack to prevent access by children.”

8VAC20-780-550-C

“Based on observation and interview, emergency evacuation maps were not posted in a location conspicuous to staff and children on each floor. Evidence: 1) On the date of inspection, emergency evacuation maps were not posted on neither the Green Room nor the Orange Room. 2) Teachers of each classroom stated that they did not have maps posted.”

22.1-289.035-B-2

“Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person. Evidence: 1) On the date of inspection, no fingerprint-based criminal history check determination letter was available to review in the record for Staff #3 (start date 08/23/2021). At a later date a CFNC representative provided the documentation, however, it was dated 10/12/2021.”

22.1-289.035-B-4

“Based on record review, it was determined that the center did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files the results of an out-of-state criminal history name check and out-of-state Sex Offender Registry search request prior to the first day of employment; and the results of an out-of-state Central Registry search request within 30 days of employment. Evidence: 1) The record for Staff #3 (start date 08/23/2021) did not contain documentation of an out-of-state criminal history name check, out-of-state Sex Offender Registry search request and out-of-state Central Registry search request. Staff #3 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.”

8VAC20-780-60-A

“Based on record review, children's records did not contain all required information. Evidence: 1) The record for Child #1 did not contain the work phone number and place of employment of one parent who has custody, address of two designated people to call in an emergency if a parent cannot be reached. The records for Child #2 and Child #3 did not contain the first date of attendance.”

8VAC20-780-330-B

“Based on observation, resilient surfacing in the playground did not comply with minimum safety standards. Evidence: 1) On the date of inspection, there was not enough resilient surfacing remaining on the playground. Dirt and ground was able to be seen from where the resilient surfacing has been kicked out, especially on the landing zones of the slides.”

8VAC20-780-260-A

“Based on observation and interview, an annual fire inspection report from the appropriate fire official having jurisdiction was not available for review. Evidence: 1) At the time of inspection, an annual fire inspection report was not available for review on the center. 2) Staff at the center did not have a copy of the fire inspection report.”

22VAC40-185-40-H

“Based on documentation review, evidence of insurance coverage was not available to review. Evidence: 1) On the date on inspection, evidence of current annual liability insurance coverage was not available for review. The most recent proof of insurance was dated 09/20/2020.”

22VAC40-185-260-A

“Based on documentation review, evidence of an annual fire inspection report was not available to review. Evidence: 1) On the date on inspection, evidence of an annual fire inspection report was not available for review. The most recent inspection report was dated 02/05/2020.”

22VAC40-185-40-H

“Based on documentation review, evidence of insurance coverage was not available to review. Evidence: 1) On the date on inspection, evidence of current annual liability insurance coverage was not available for review. The most recent proof of insurance was dated 09/20/2020.”

22VAC40-185-260-A

“Based on documentation review, evidence of an annual fire inspection report was not available to review. Evidence: 1) On the date on inspection, evidence of an annual fire inspection report was not available for review. The most recent inspection report was dated 02/05/2020.”