St. Vincent De Paul Pre - School

AAC R9-5-208.J. If the change in subsection (I) is a change in a controlling person who is a designated agent, a licensee shall include a copy of one of the following for the designated agent: 1. A U.S. passport, 2. A birth certificate, 3. Naturalization documents, or 4. Documentation of legal resident alien status.

“Findings: Based on a review of facility documentation and the Compliance Officer's observation, it was determined that the individual identified as the Designated Person for the facility is no longer working for the facility. The Designated Person application submitted on 11/2/2023 was canceled after exceeding the required timeframe for submitting documentation. A complete application with the required documentation has not been received by the Department.”

AAC R9-5-301.F. F. A licensee shall ensure that a staff member submits, on or before the starting date of employment or volunteer services, one of the following as evidence of freedom from infectious active tuberculosis: 1. Documentation of a negative Mantoux skin test or other tuberculosis screening test recommended by the U.S. Centers for Disease Control and Prevention, administered within 12 months before the starting date of employment or volunteer service, that includes the date and the type of tuberculosis screening test; or 2. If the staff member has had a positive Mantoux skin test or other tuberculosis screening test, a written statement that the staff member is free from infectious active tuberculosis that is signed and dated by a health care provider within six months before the starting date of employment or volunteer service.

“Findings: Based on a review of six staff files and the Compliance Officer’s observation, it was determined that the Mantoux skin tests for two staff members were not administered on or before the starting date of employment: Staff #1: Test date 11/9/23, Employment date 9/18/23. Staff #3: Test date 9/12/23, Employment date 8/9/23.”

AAC R9-5-306.A. A. A licensee shall maintain a dated attendance form containing an enrolled child’s name with the time of each admission and release of the enrolled child. 1. Except as provided in subsection (A)(2), a licensee shall ensure that the attendance form is signed with at least a first initial of an individual’s first name and the individual’s last name by each enrolled child’s parent or individual designated by the enrolled child’s parent, each time the enrolled child is admitted or released. 2. An electronic fingerprint verification or an electronic signature may be used in place of a signature of the enrolled child’s parent or designated individual to admit or release the enrolled child. 3. If an electronic signature is used to admit or release the enrolled child, the licensee shall adopt policies and procedures to ensure that the individual whose signature the electronic or digital method of identification represents is accountable for the use of the electronic or digital method; 4. A licensee shall develop, document, and implement policies and procedures to ensure that the identity of an individual is known to the staff member or is verified with picture identification before releasing an enrolled child to the individual. 5. A licensee shall not release the enrolled child to an individual other than the enrolled child’s parent or other individual designated in writing by the enrolled child’s parent except when the enrolled child’s parent is unable to collect the enrolled child and authorizes the licensee by telephone to release the enrolled child to an individual not so designated. a. The licensee shall verify the telephone authorization using a means of verification that has been agreed upon between the licensee and the enrolled child’s parent at the time of enrollment. b. The licensee shall document the means of verification in subsection (A)(5)(a) on the enrolled child’s Emergency, Information, and Immunization Record card. 6. A licensee shall not permit the self-admission or self-release of an enrolled child unless the enrolled child is of school age and the licensee has obtained and verified written permission from the enrolled child’s parent. 7. A licensee shall maintain the attendance form on facility premises for 12 months after the date of attendance.

“Findings: Based on facility documentation and the Compliance Officer’s observation, it was determined that 7 out of 20 enrolled children's attendance forms lacked the following information: Child #1: Complete admission and release signatures for 1/3/24, 1/4/24, 1/5/24, 1/8/24, 1/10/24, 1/11/24, 1/12/24, 1/16/24, 1/17/24, and complete admission signature for 1/18/24. Child #2: Complete release signatures and times for 1/4/24 and 1/5/24; release time and complete signature for 1/9/24; complete admission signatures for 1/16/24 and 1/18/24. Child #3: Complete admission signatures for 1/3/24, 1/4/24, 1/5/24, 1/8/24, 1/9/24, 1/10/24, 1/11/24, 1/12/24, 1/16/24, 1/17/24, 1/18/24; complete release signatures for 1/16/24 and 1/9/24. Child #4: Admission times and signatures for 1/3/24, 1/4/24, 1/5/24, 1/8/24, 1/9/24, 1/10/24, 1/11/24, 1/12/24, 1/16/24. Child #5: Admission times and signatures for 1/9/24, 1/11/24, and 1/12/24. Child #6: Release times and signatures for 1/8/24, 1/11/24, 1/12/24, 1/16/24, 1/17/24. Child #7: Admission times and signatures for 1/4/24, 1/5/24, 1/8/24, 1/9/24, 1/11/24, 1/12/24, and 1/16/24.”

AAC R9-5-306.B. B. A licensee shall: 1. Develop, document, and implement policies and procedures to ensure that a staff member maintains daily documentation of the presence of an enrolled child in an activity area that includes a method to account for any temporary absences of the enrolled child from the activity area, and 2. Maintain the documentation of the presence of enrolled children in an activity area required in subsection (B)(1) on facility premises for 12 months after the date of the documentation.

“Findings: Based on facility documentation, staff interviews and the Compliance Officer’s observation, it was determined that while taking enrolled children to the restrooms, staff for the PreK B Room lacked rosters indicating the number of children with each staff member. There were 9 children present with one staff in the women's restroom, and 5 children present with one staff in the men's restroom. Staff members stated that they did not have the roster with them.”

AAC R9-5-403.B. B. A licensee shall ensure that: 1. Each staff member who provides child care services completes 18 or more actual hours of training every 12 months after the effective date of this Chapter or the staff member’s starting date of employment or volunteer service in at least two topics listed in this subsection: a. Child growth and development, including: i. Infant growth and development, which may include sudden infant death syndrome prevention; ii. Developmental psychology; iii. Language development; iv. Observation and child assessment; v. Developmentally-appropriate activities; vi. Child guidance and methods of discipline which may include training on the appropriate techniques to prevent a child from harm or to prevent the child from harming others; and vii. Developmentally-appropriate activity areas; b. Health and safety issues, including: i. Accident and emergency procedures, including CPR and first aid for infants and children; ii. Recognition of signs of illness and infestation; iii. Nutrition and developmentally-appropriate eating habits; iv. Child abuse detection, reporting, and prevention; v. Safety of indoor and outdoor activity areas; and vi. Sun safety policies and procedures; c. Program administration, planning, development, or management; and d. Availability of community services and resources, including those available to children with special needs; and 2. As part of the required 18 hours of training in subsection (B)(1): a. A staff member who has less than 12 months of child care experience before the staff member’s starting date, completes at least 12 hours in one or more of the topics in subsection (B)(1)(a) in the staff member’s first 12 months at the facility; b. A staff member who has 12 months or more of child care experience, completes at least 6 hours in one or more of the topics in subsection (B)(1)(a) every 12 months after the staff member’s starting date; c. A staff member who provides child care services to an infant completes at least 6 hours in subsection (B)(1)(a)(i) every 12 months after the staff member’s starting date; and d. A facility director completes at least 6 hours in subsection (B)(1)(c) every 12 months after the facility director’s starting date.

“Findings: Based on facility documentation and the Compliance Officer’s observation, it was determined that 2 out of 6 staff files reviewed lacked the required training documentation: Staff #2: Annual training for 9/22 - 9/23. Staff #4: Annual training for 3/22 - 3/23.”