Rivendell After School Program @ Westshire Elementary

Regulation 5.12: The licensee shall ensure that all new staff prior to working with children in the Afterschool Child Care Program; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Review of program's Associated Parties list determined Staff B and Staff C have not completed the fingerprinting process. Staff B was sent a letter advising of this process on 11/21/23. Staff C's letter was sent 9/29/23. Corrective Action: By the corrective action due date provide either receipts from identified staff that fingerprinting has been completed or provide dates for which appointments have been set for fingerprinting to take place.”

Correction date in the state record: May 27, 2025

Regulation 5.14: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“Staff member A was observed to be alone with children on several occassions throughout the course of this Licensor's visit. Staff A has not yet been cleared through the background clearance process to be alone with children. Corrective Action: Create a plan for ensuring Staff A is not left alone with children until background clearance process has been completed. Create a program plan for ensuring how ratios and group size will be maintained until such time. This plan should be a plan that can be used going forward when clearance is pending for new staff.”

Correction date in the state record: May 14, 2025

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Review of BFIS and staff files determined Staff B has not completed the mandated reporter training as required by this rule. Staff B began their employment with the program on 9/28/22. Corrective Action: Ensure Staff B completes this training by the provided corrective action due date. Create a system to ensure new staff complete mandated reported training within one month of employment.”

Correction date in the state record: Nov 26, 2022

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Review of BFIS and staff files determined Staff A and Staff B have not completed orientation training as required by this rule. Staff A began working at the program 9/6/22. Staff B began working at the program 9/28/22. Corrective Action: Ensure both Staff A and Staff B complete orientation by the corrective action due date given. Create a system to ensure all new staff complete orientation as required by this rule.”

Correction date in the state record: Jan 13, 2023

Regulation 8.12: At least one adult shall sit with children during snacks and meals.

“During snack time, Staff B was observed standing near the tables where children were eating. At no time during snack did Staff B sit with the children. Corrective Action: Review this rule with all staff and get acknowledgement of understanding.”

Correction date in the state record: Dec 12, 2022