Caring Community Preschool

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Upon review of staff BFIS Quality and Credential accounts and on-site staff files, it was identified that two (2) out of three (3) staff were missing required documents. Documents provided on site included First Aid/CPR certifications for the Director and Teacher Associate. The substitute was missing documentation of their qualifcations, current Pediatric First Aid/CPR training, their Annual Professional Development hours, and Mandated Reporter training. Corrective Action: Immediately upload missing documents to BFIS and ensure all staff member accounts are complete. Develop and implement a system to monitor staff accounts and ensure accounts are up-to-date. Email Licensing Field Specialist Stark a detailed description of the plan. Status: Appeal Period.”

Regulation 6.2.6.6: The program director shall ensure that no person be left alone with children without approval from the Division based on the results of a background check that includes fingerprinting; with the exception of a parent may be left alone with his/her own child(ren).

“A Classroom Aide, hired by the local Supervisory union to work in the program supporting a child one on one, had been working in the program daily for the past six (6) months without completing the background clearance process. This staff member was alone with children during the visit. Corrective Action: Immediately have the Classroom Aide complete and submit the Record Check Authorization form and make an appointment for fingerprinting. Ensure the Aide is not left alone with children until the background clearance process is complete. Develop and implement a system that will ensure no persons are left alone with children without the approval from the Division based on the background clearance process. Email Licensing Field Specialist Stark the receipt and /or TVT number from the finger printing appointment and a detailed description of the system that was implemented. Status: Appeal Period.”

Regulation 8.2.2: The PSPP is exempt from rules 3.4.5.2 and 3.4.5.3 of these regulations, however the licensee shall maintain a complete and up-to-date list in the PSPP's BFIS Account of auxiliary and partner staff that shall contain, at minimum, the following information: Name, date of birth, home address, and telephone number; Signed statement verifying understanding of legal requirement to report suspected child abuse or neglect; and Documentation of a current Records Check Authorization form.

“During the site visit, it was discovered that five (5) Partner staff worked with children in the program more than five (5) times in the past six (6) months and were not on the Associated Parties list in the program's BFIS Quality and Credential Account. Corrective Action: Immediately have all Partner Staff complete the Record Check Authorization form and add them to the Associated Parties list. Email Licensing Field Specialist Stark a copy of the Record Check Authorization forms or evidence of online submission for each Partner staff. Develop and implement a plan to ensure any new individuals regularly present at the CBCCPP submit a Record Check Authorization form to the Division prior to working with children in the CBCCPP. Email a detailed description of the plan to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The Bright Futures Information System (BFIS) Quality and Credential accounts for all staff do not contain documentation of information needed to assess qualifications and completed trainings. All staff listed have been employed with the program over six months. Corrective Action: Submit each individual's missing qualification and training information to Northern Lights at CCV by 02/21/2020 to be added to their BFIS accounts. Develop a program improvement plan on how you will maintain up to date BFIS Quality and Credential accounts and submit the plan to this licensor by 2/21/20.”

Correction date in the state record: Feb 18, 2020