Rappahannock Area YMCA

8VAC20-780-400-B

“Based on observation and interview, the center did not ensure behavioral guidance was constructive in nature, age and stage appropriate. Evidence: At approximately 10:30am on 7/25/23, Licensing Inspectors (LIs) observed Child #6, 12-years-old, sitting outside at a picnic table alone with no activity while the kindergarten group of five and six-year-olds played nearby. Interview with director revealed that Child #6 was bothering their sibling in the other class so Child #6 was moved from their age group to the kindergarten group at 8 am.”

8VAC20-780-160-A

“Based on a review of five staff files, the center did not obtain documentation of a tuberculosis (TB) screening for staff at the time of employment and prior to coming in contact with children Evidence: The record for Staff #4, with a start date of 7/1/21, did not contain documentation of a tuberculosis screening at the time of inspection”

8VAC20-780-330-B

“Repeat Violation Based on observation and measurement, the center did not ensure that resilient surfacing complies with the minimum safety standard where playground equipment is provided. Evidence: There was less than one inch of mulch observed at the base of the composite play structure and four swings. The mulch has deteriorated into dirt and grass is growing throughout the fall zones. Six inches of resilient surfacing is required based on the height of the play equipment and the type of resilient surfacing.”

8VAC20-780-520-B

“Repeat Violation Based on observation and interview, the center did not meet all the requirements for sunscreen application. Evidence: 1. Staff stated that liquid sunscreen is applied by the children in all classrooms and spray sunscreen is applied by the teacher. The standard requires staff apply all sunscreen to children eight-years -old and under. 2. There was no written documentation from parents of any adverse reactions to sunscreen as required in the standards. 3. In the first grade group, nine containers of sunscreen did not contain a label with a child’s name. When asked, staff could not identify the owner of the unlabeled sunscreen.”

8VAC20-780-550-F

“Based on review of the emergency drill log, it was determined that not all lockdown procedures were practiced annually as required. Evidence: There were no documented lockdown drill in 2022.”

8VAC20-780-80-A

“Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not ensure that the written record of daily attendance documents the arrival and departure of all children in care as it occurs. Evidence: staff stated that there were 14 children present, and 14 children were observed, however only 13 children were included on the attendance sheet.”

8VAC20-780-550-F

“Based on review of the emergency drill log, it was determined that not all lockdown procedures were practiced annually as required. Evidence: There were no documented lockdown drill in 2022.”

8VAC20-780-80-A

“Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not ensure that the written record of daily attendance documents the arrival and departure of all children in care as it occurs. Evidence: staff stated that there were 14 children present, and 14 children were observed, however only 13 children were included on the attendance sheet.”

8VAC20-780-340-A

“Based on observation, the facility failed to ensure the children's care, protection, and guidance. Evidence: 1) Children were observed moving between classrooms, the locker room, the outdoor pavilion/picnic tables, two indoor pools, and the waterpark. Staff did not take attendance before, during or after the transition to the new area and only counted the children. There was no clear communication or method to account for all children at all times. 2) Staff in the indoor exercise pool stated that they were supervising nine children in the non-swimmer section of the pool however ten children were observed swimming in this area. The depth of the water in the non-swimmer area was approximately four feet. 3) Staff in the indoor wellness pool could not state which children they were responsible for or which children could swim in the non-swimmer section of the pool. Six of the 21 children in the group had not passed a swim test. The depth of the water was approximately three feet, six inches.”

8VAC20-780-350-B-4

“Based on observation, the facility failed to maintain the required ratio of one staff member for every ten children, ages three years to the age of eligibility to attend public school. Evidence: In the KinderCamp group there were 12 preschool children (three to five years of age) eating lunch, supervised by one staff member. Staff stated that the second staff member was in the locker room changing into their swimming suit. The second staff member returned to the classroom after approximately five to seven minutes.”

8VAC20-780-520-B

“Based on observation, and an interview with staff, it was determined that not all sunscreen requirements were met. Evidence: 15 of 47 sunscreens observed in bins in the pavilion were not labeled with a child’s name.”

8VAC20-780-80-A

“Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not ensure all children were included on the written attendance record. Evidence: in the campout crafter group, staff stated that there were 19 children present, and 19 children were observed, however only 14 children were included on the attendance sheet.”

8VAC20-780-480-A

“Based on observation, and an interview with staff, it was determined that the facility failed to follow the posted rules of a public pool. Evidence: 1) The rules posted at the waterpark stated: a. All non-swimmers must stay in water below their armpits b. Any child wearing a personal flotation device (PFD) must be within arms-reach of their guardian 2) Multiple children in the KinderCamp group were observed swimming in a section of the waterpark where the water was higher than their armpits. The depth of the water where the children were swimming was approximately two feet, six inches to three feet. 3) Two children were observed swimming with PFD’s and were not in arms reach of staff at all times. 4) The rules posted at the two indoor pools stated: a. All non-swimmers must stay in water below their armpits b. Everyone under the age of 16 must take a swim test 5) Three out of four non-swimmers in the Wilderness Warriors group were observed swimming in a section of the indoor exercise pool where the water was higher than their armpits. The depth of the water where the children were swimming was approximately four feet. 6) Children in the Campers Unite group were observed swimming in a section of the wellness pool and did not have wrist bands indicating whether or not they could swim which was the stated policy. The water in the section where these children were swimming was above some of the children’s armpits with a depth of approximately three feet, six inches. 7) Staff acknowledged that they were aware of the policies for non-swimmers and swim tests.”

8VAC20-780-340-A

“Based on observation, the facility failed to ensure the children's care, protection, and guidance. Evidence: 1) Children were observed moving between classrooms, the locker room, the outdoor pavilion/picnic tables, two indoor pools, and the waterpark. Staff did not take attendance before, during or after the transition to the new area and only counted the children. There was no clear communication or method to account for all children at all times. 2) Staff in the indoor exercise pool stated that they were supervising nine children in the non-swimmer section of the pool however ten children were observed swimming in this area. The depth of the water in the non-swimmer area was approximately four feet. 3) Staff in the indoor wellness pool could not state which children they were responsible for or which children could swim in the non-swimmer section of the pool. Six of the 21 children in the group had not passed a swim test. The depth of the water was approximately three feet, six inches.”

8VAC20-780-350-B-4

“Based on observation, the facility failed to maintain the required ratio of one staff member for every ten children, ages three years to the age of eligibility to attend public school. Evidence: In the KinderCamp group there were 12 preschool children (three to five years of age) eating lunch, supervised by one staff member. Staff stated that the second staff member was in the locker room changing into their swimming suit. The second staff member returned to the classroom after approximately five to seven minutes.”

8VAC20-780-520-B

“Based on observation, and an interview with staff, it was determined that not all sunscreen requirements were met. Evidence: 15 of 47 sunscreens observed in bins in the pavilion were not labeled with a child’s name.”

8VAC20-780-80-A

“Based on review of the written attendance record, and an interview with staff, it was determined that the facility did not ensure all children were included on the written attendance record. Evidence: in the campout crafter group, staff stated that there were 19 children present, and 19 children were observed, however only 14 children were included on the attendance sheet.”

8VAC20-780-480-A

“Based on observation, and an interview with staff, it was determined that the facility failed to follow the posted rules of a public pool. Evidence: 1) The rules posted at the waterpark stated: a. All non-swimmers must stay in water below their armpits b. Any child wearing a personal flotation device (PFD) must be within arms-reach of their guardian 2) Multiple children in the KinderCamp group were observed swimming in a section of the waterpark where the water was higher than their armpits. The depth of the water where the children were swimming was approximately two feet, six inches to three feet. 3) Two children were observed swimming with PFD’s and were not in arms reach of staff at all times. 4) The rules posted at the two indoor pools stated: a. All non-swimmers must stay in water below their armpits b. Everyone under the age of 16 must take a swim test 5) Three out of four non-swimmers in the Wilderness Warriors group were observed swimming in a section of the indoor exercise pool where the water was higher than their armpits. The depth of the water where the children were swimming was approximately four feet. 6) Children in the Campers Unite group were observed swimming in a section of the wellness pool and did not have wrist bands indicating whether or not they could swim which was the stated policy. The water in the section where these children were swimming was above some of the children’s armpits with a depth of approximately three feet, six inches. 7) Staff acknowledged that they were aware of the policies for non-swimmers and swim tests.”

8VAC20-780-330-B

“Based on an inspection of the playground, it was determined that the mulch under and around play equipment was not resilient. Evidence: The depth of the wood chips under and around the composite play structure was approximately one - two inches in depth.”

8VAC20-780-520-B

“Based on observation, and an interview with staff, it was determined that not all sunscreen requirements were met. Evidence: 1) Not all sunscreen was labeled with the child’s name 2) Children under nine years of age were observed administering sunscreen on themselves and others, including spraying the sunscreen on faces.”

8VAC20-780-520-D

“Based on observation, and an interview with staff, it was determined that not all insect repellent requirements were met. Evidence: 1) Not all children with insect repellent had parent authorization noting adverse reactions 2) Not all insect repellent was labeled with the child’s name; children were observed sharing it 3) Not all insect repellent was inaccessible to children; insect repellent was observed in a child’s backpack 4) A record was not kept that included the child’s name, date of use, frequency of application and any adverse reactions 5) Children were observed administering insect repellent on themselves and others”

8VAC20-780-480-C

“Based on observation, and an interview with staff, it was determined that the facility failed to utilize a system for accounting for all children in the water. Evidence: Two staff were supervising 22 children at a public waterpark. Staff stated that they could not identify where the 22 children were, and whether or not they were in or out of the water. The children in care did not have anything to distinguish themselves from non daycare children at the public waterpark.”

8VAC20-780-510-E

“Based on review of 10 medications and authorization forms, the facility failed to follow the facility’s medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child’s physician and parent. Evidence: 1. The medication for child #1 did not have a parent’s authorization. Three medications for child #2 did not have a parent’s authorization or a physician's signature for long-term administration.”

8VAC20-780-340-A

“Based on observation, the facility failed to ensure the children's care, protection, and guidance. Evidence: on 6/21/22, for a period of time between the hours of 1:00 ? 3:00 pm, two staff were observed supervising a group of 22 children approximately 7-8 years of age. Staff did not have a system of communicating or accounting for children. Staff #1 was observed sitting on the edge of the pool with their feet in the water. Staff #2 was observed standing in the water. Staff stated that neither was responsible for a set group of children. When pool time was over, neither staff took attendance or counted the children to determine that all children had exited the pool. Staff followed the group of children to the pavilion, without coordinating or confirming that all children were with them. When they arrived at the pavilion, another group of children was present, and staff again failed to do a head count or check the attendance until the LI intervened.”

8VAC20-780-500-A

“Based on observation, the facility failed to ensure that children wash their hands with soap and water or disposable wipes after eating. Evidence: Children were observed eating lunch and they did not wash their hands or use disposable wipes afterwards.”

8VAC20-780-330-B

“Based on an inspection of the playground, it was determined that the mulch under and around play equipment was not resilient. Evidence: The depth of the wood chips under and around the composite play structure was approximately one - two inches in depth.”

8VAC20-780-520-B

“Based on observation, and an interview with staff, it was determined that not all sunscreen requirements were met. Evidence: 1) Not all sunscreen was labeled with the child’s name 2) Children under nine years of age were observed administering sunscreen on themselves and others, including spraying the sunscreen on faces.”

8VAC20-780-520-D

“Based on observation, and an interview with staff, it was determined that not all insect repellent requirements were met. Evidence: 1) Not all children with insect repellent had parent authorization noting adverse reactions 2) Not all insect repellent was labeled with the child’s name; children were observed sharing it 3) Not all insect repellent was inaccessible to children; insect repellent was observed in a child’s backpack 4) A record was not kept that included the child’s name, date of use, frequency of application and any adverse reactions 5) Children were observed administering insect repellent on themselves and others”

8VAC20-780-480-C

“Based on observation, and an interview with staff, it was determined that the facility failed to utilize a system for accounting for all children in the water. Evidence: Two staff were supervising 22 children at a public waterpark. Staff stated that they could not identify where the 22 children were, and whether or not they were in or out of the water. The children in care did not have anything to distinguish themselves from non daycare children at the public waterpark.”

8VAC20-780-510-E

“Based on review of 10 medications and authorization forms, the facility failed to follow the facility’s medication procedures as required. Long term prescription drug use and over-the-counter medication may be allowed with written authorization from the child’s physician and parent. Evidence: 1. The medication for child #1 did not have a parent’s authorization. Three medications for child #2 did not have a parent’s authorization or a physician's signature for long-term administration.”

8VAC20-780-340-A

“Based on observation, the facility failed to ensure the children's care, protection, and guidance. Evidence: on 6/21/22, for a period of time between the hours of 1:00 ? 3:00 pm, two staff were observed supervising a group of 22 children approximately 7-8 years of age. Staff did not have a system of communicating or accounting for children. Staff #1 was observed sitting on the edge of the pool with their feet in the water. Staff #2 was observed standing in the water. Staff stated that neither was responsible for a set group of children. When pool time was over, neither staff took attendance or counted the children to determine that all children had exited the pool. Staff followed the group of children to the pavilion, without coordinating or confirming that all children were with them. When they arrived at the pavilion, another group of children was present, and staff again failed to do a head count or check the attendance until the LI intervened.”

8VAC20-780-500-A

“Based on observation, the facility failed to ensure that children wash their hands with soap and water or disposable wipes after eating. Evidence: Children were observed eating lunch and they did not wash their hands or use disposable wipes afterwards.”