Prince William Academy

8VAC20-780-500-B Complaint related: No

“Repeat Violation Based on observation and interview, the center did not ensure that the diapering area contained a nonabsorbent surface for diapering or changing. Evidence: In the infant classroom, the diaper changing pad was observed to have a crack, making it absorbent.”

8VAC20-780-550-E Complaint related: Yes

“Based on review, the facility did not ensure that shelter in place procedures are practiced a minimum of twice per year. Evidence: The last documented shelter-in-place drill was dated 7/26/22.”

8VAC20-780-270-A Complaint related: Yes

“Repeat Violation Based on observation, it was determined that not all areas of the center inside and outside were maintained in a clean, safe condition, and operable condition. Evidence: In the infant classroom, black discoloration was observed around the sink near the microwave.”

8VAC20-780-510-E

“Repeat Violation Based on review of medication it was determined that the center's procedures in regards to administering medication were not always followed. Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for Child #1 had an expiration date of 1/2024.”

8VAC20-780-40-L

“Based on review of documentation and interview with staff, the center did not inform all staff who work with children of the children’s allergies, sensitivities, and dietary restrictions. Evidence: 1. In the two-year class, staff were unaware of a child who had an egg allergy in their group. 2. In the Pre-K room, staff were unaware of a child who had a nut allergy in their group.”

8VAC20-780-80-A

“Repeat Violation Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: In the Pre-K and Jr. K classes there was no written record of attendance.”

8VAC20-780-510-E

“Repeat Violation Based on review of medication it was determined that the center's procedures in regards to administering medication were not always followed. Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for Child #1 had an expiration date of 1/2024.”

8VAC20-780-40-L

“Based on review of documentation and interview with staff, the center did not inform all staff who work with children of the children’s allergies, sensitivities, and dietary restrictions. Evidence: 1. In the two-year class, staff were unaware of a child who had an egg allergy in their group. 2. In the Pre-K room, staff were unaware of a child who had a nut allergy in their group.”

8VAC20-780-80-A

“Repeat Violation Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: In the Pre-K and Jr. K classes there was no written record of attendance.”

8VAC20-770-60-C-2

“Based on review five staff records, the center did not obtain documentation of the results of a central registry search within 30 days of employment for all staff members. Evidence: The record for Staff #5 with a start date of 01/06/23, the results of the Central registry search background check was dated 02/24/23.”

8VAC20-780-140-A

“Repeat Violation Based on review of five child records, the center did not obtain documentation of a physical in each child record within 30 days after the first day of attendance. Evidence: The record for Child # 1, with a start date of 07/05/23, had a physical dated 09/11/23.”

8VAC20-780-160-A

“Repeat Violation Based on a review of six staff files, the center did not obtain documentation of a tuberculosis (TB) screening for staff at the time of employment and prior to coming in contact with children. Evidence: 1. The record for Staff #2, with a start date of 08/09/22, contained documentation of a tuberculosis screening dated 10/06/22. 2. The record for Staff #5, with a start date of 01/06/23, contained documentation of a tuberculosis screening dated 01/29/23. 3. The record for Staff #6, with a start date of 10/02/23, contained documentation of a tuberculosis screening dated 10/24/23.”

8VAC20-780-80-A

“Repeat Violation Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: In classroom #1, two years old, there were ten children present in the classroom, the written record reflected there were eight.”

8VAC20-780-270-A

“Based on observation, it was determined that not all areas of the center inside and outside were maintained in a clean, safe, and operable condition. Evidence: 1. Classroom #10, 2-years-old, peeling paint was observed in the circle time area. 2. Classroom #6, three-years-old, tape covering a torn window screen was observed. 3. Classroom #3, two and three-years-old, peeling paint was observed on the window sill, on the wall of the circle time area and near the light switch at the entrance of the classroom. 4. On the toddler playground, Licensing Inspector (LI) observed, three classroom chairs and one foldable chair laying in a pile against the fence when exiting the building to enter the playground. On the left side of the playground, a classroom chair, a sensory table, a piece of wood and sensory toys were piled against that fence. All items were accessible to children. 5. On the toddler playground, a plastic play kitchen was observed, the oven door was broken off and a sharp piece of plastic in the shape of a point was sticking out of the structure creating an impalement and scratch hazard. 6. On the toddler playground, the artificial grass mat was curling at the corners creating a trip hazard. 7. In the infant and toddler classrooms the freezers to the mini-fridge were frozen up, approximately one-half to three-quarters of an inch of ice surrounded the freezer areas.”

8VAC20-780-350-B-3

“Based on observation and interview, the center did not ensure the required ratio of staff to children was met. Evidence: At the time of inspection, classroom #10, two-years-old, had one staff member present with nine children. The required ratio with two-year-olds present is 1 staff to 8 children.”

8VAC20-780-500-A

“Based on observation, hand washing procedures after toileting were not always followed. Evidence: In the infant classroom, LI observed a teacher returning a child to the group after changing a soiled diaper without washing the child’s hand or their own hands with soap and running water.”

8VAC20-780-500-B

“Repeat Violation Based on observation of the infant room it was determined that not all procedures for diapering were followed Evidence: 1. In the infant class, after diapering a child, staff #5 did not sanitize the surface after cleaning it with soap and water. 2. In classroom #1, two-years-old, a bucket containing toys was observed on top of the diapering surface.”

8VAC20-780-160-C

“Repeat Violation Based on review of six staff records, the center did not obtain subsequent tuberculosis (TB) screening or testing at least every two years from the date of the initial screening or testing for staff members. Evidence: The tuberculosis test on file for Staff #1 was dated 06/18/21.”

8VAC20-770-60-C-2

“Based on review five staff records, the center did not obtain documentation of the results of a central registry search within 30 days of employment for all staff members. Evidence: The record for Staff #5 with a start date of 01/06/23, the results of the Central registry search background check was dated 02/24/23.”

8VAC20-780-140-A

“Repeat Violation Based on review of five child records, the center did not obtain documentation of a physical in each child record within 30 days after the first day of attendance. Evidence: The record for Child # 1, with a start date of 07/05/23, had a physical dated 09/11/23.”

8VAC20-780-160-A

“Repeat Violation Based on a review of six staff files, the center did not obtain documentation of a tuberculosis (TB) screening for staff at the time of employment and prior to coming in contact with children. Evidence: 1. The record for Staff #2, with a start date of 08/09/22, contained documentation of a tuberculosis screening dated 10/06/22. 2. The record for Staff #5, with a start date of 01/06/23, contained documentation of a tuberculosis screening dated 01/29/23. 3. The record for Staff #6, with a start date of 10/02/23, contained documentation of a tuberculosis screening dated 10/24/23.”

8VAC20-780-80-A

“Repeat Violation Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs. Evidence: In classroom #1, two years old, there were ten children present in the classroom, the written record reflected there were eight.”

8VAC20-780-270-A

“Based on observation, it was determined that not all areas of the center inside and outside were maintained in a clean, safe, and operable condition. Evidence: 1. Classroom #10, 2-years-old, peeling paint was observed in the circle time area. 2. Classroom #6, three-years-old, tape covering a torn window screen was observed. 3. Classroom #3, two and three-years-old, peeling paint was observed on the window sill, on the wall of the circle time area and near the light switch at the entrance of the classroom. 4. On the toddler playground, Licensing Inspector (LI) observed, three classroom chairs and one foldable chair laying in a pile against the fence when exiting the building to enter the playground. On the left side of the playground, a classroom chair, a sensory table, a piece of wood and sensory toys were piled against that fence. All items were accessible to children. 5. On the toddler playground, a plastic play kitchen was observed, the oven door was broken off and a sharp piece of plastic in the shape of a point was sticking out of the structure creating an impalement and scratch hazard. 6. On the toddler playground, the artificial grass mat was curling at the corners creating a trip hazard. 7. In the infant and toddler classrooms the freezers to the mini-fridge were frozen up, approximately one-half to three-quarters of an inch of ice surrounded the freezer areas.”

8VAC20-780-350-B-3

“Based on observation and interview, the center did not ensure the required ratio of staff to children was met. Evidence: At the time of inspection, classroom #10, two-years-old, had one staff member present with nine children. The required ratio with two-year-olds present is 1 staff to 8 children.”

8VAC20-780-500-A

“Based on observation, hand washing procedures after toileting were not always followed. Evidence: In the infant classroom, LI observed a teacher returning a child to the group after changing a soiled diaper without washing the child’s hand or their own hands with soap and running water.”

8VAC20-780-500-B

“Repeat Violation Based on observation of the infant room it was determined that not all procedures for diapering were followed Evidence: 1. In the infant class, after diapering a child, staff #5 did not sanitize the surface after cleaning it with soap and water. 2. In classroom #1, two-years-old, a bucket containing toys was observed on top of the diapering surface.”

8VAC20-780-160-C

“Repeat Violation Based on review of six staff records, the center did not obtain subsequent tuberculosis (TB) screening or testing at least every two years from the date of the initial screening or testing for staff members. Evidence: The tuberculosis test on file for Staff #1 was dated 06/18/21.”

8VAC20-780-140-A

“Based on review of six children's records it was determined that not all records contained documentation of a physical within the first 30 days of enrollment. Evidence: The record for child A (start date: 06/27/22) did not have documentation of a physical on file.”

8VAC20-780-60-A-8

“Based on observation of the food allergy list and review of six children's records it was determined that not all records contained documentation of a written care plan when children have a diagnosed food allergy. Evidence: The records for Child B, C, D, E, and F did not have written allergy care plans on file. The LI (licensing inspector) observed these children on a food allergy list as a having a diagnosed food allergy.”

8VAC20-780-80-A

“Based on interviews and review of attendance it was determined that there was not always a written record of attendance for each group of children that documents the arrival and departure of each child as it occurrs. Evidence: 1.) There was no written attendance documented in a two's classroom. 2.) Ten children were observed in a two's classroom with eight children documented on the attendance record. 3.) There was no written attendance documented in a three's classroom. 4.) There were four children observed in a three's classroom with six children documented on the attendance record.”

8VAC20-780-380-A-2

“Based on observation and interview it was determined that not all requirements for sleep or rest were met. Evidence: The LI (licensing inspector) observed most classrooms resting. When the LI inquired why the children in the four year old room were not resting, it was reported that rest time is not offered to the children in the four year old classroom as required.”

8VAC20-780-440-E

“Based on observation it was determined that there was not always at least 12 inches of space between occupied cots. Evidence: Six occupied cots were observed touching in the two's classroom.”

8VAC20-780-500-B

“Based on observation it was determined that not all procedures for diapering were followed. Evidence: 1.) There was no foot operated trashcan in the diaper area of a two's classroom. 2.) The current foot operated trashcan in the infant room does not prevent staff from touching the trashcan with their hands in order to dispose of diapers.”

8VAC20-780-510-E

“Based on review of medication it was determined that the facilities procedures in regards to administering medication were not always followed. Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for child H had an expiration date of 02/2023.”

8VAC20-780-520-C

“Based on observation it was determined that no all requirements for diaper ointment were met. Evidence: Nine diaper ointments were observed in an unlocked drawer of a changing table that was accessible to children in the toddler room.”

8VAC20-780-510-P

“Based on review of medication it was determined that not all medication was picked up within 14 days of the authorization being expired. Evidence: The authorization form for the medication for child G expired on 12/31/22.”

8VAC20-780-140-A

“Based on review of six children's records it was determined that not all records contained documentation of a physical within the first 30 days of enrollment. Evidence: The record for child A (start date: 06/27/22) did not have documentation of a physical on file.”

8VAC20-780-60-A-8

“Based on observation of the food allergy list and review of six children's records it was determined that not all records contained documentation of a written care plan when children have a diagnosed food allergy. Evidence: The records for Child B, C, D, E, and F did not have written allergy care plans on file. The LI (licensing inspector) observed these children on a food allergy list as a having a diagnosed food allergy.”

8VAC20-780-80-A

“Based on interviews and review of attendance it was determined that there was not always a written record of attendance for each group of children that documents the arrival and departure of each child as it occurrs. Evidence: 1.) There was no written attendance documented in a two's classroom. 2.) Ten children were observed in a two's classroom with eight children documented on the attendance record. 3.) There was no written attendance documented in a three's classroom. 4.) There were four children observed in a three's classroom with six children documented on the attendance record.”

8VAC20-780-380-A-2

“Based on observation and interview it was determined that not all requirements for sleep or rest were met. Evidence: The LI (licensing inspector) observed most classrooms resting. When the LI inquired why the children in the four year old room were not resting, it was reported that rest time is not offered to the children in the four year old classroom as required.”

8VAC20-780-440-E

“Based on observation it was determined that there was not always at least 12 inches of space between occupied cots. Evidence: Six occupied cots were observed touching in the two's classroom.”

8VAC20-780-500-B

“Based on observation it was determined that not all procedures for diapering were followed. Evidence: 1.) There was no foot operated trashcan in the diaper area of a two's classroom. 2.) The current foot operated trashcan in the infant room does not prevent staff from touching the trashcan with their hands in order to dispose of diapers.”

8VAC20-780-510-E

“Based on review of medication it was determined that the facilities procedures in regards to administering medication were not always followed. Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for child H had an expiration date of 02/2023.”

8VAC20-780-520-C

“Based on observation it was determined that no all requirements for diaper ointment were met. Evidence: Nine diaper ointments were observed in an unlocked drawer of a changing table that was accessible to children in the toddler room.”

8VAC20-780-510-P

“Based on review of medication it was determined that not all medication was picked up within 14 days of the authorization being expired. Evidence: The authorization form for the medication for child G expired on 12/31/22.”

8VAC20-780-510-E

“Based on observation of medication it was determined that not all procedures regarding medication were followed. Evidence: The facility did not follow procedures to ensure that medication is returned to the parent when it has expired. An emergency medication was observed for child A with an expiration date of 10/2022.”

8VAC20-780-280-B

“Based on observation of the facility it was determined that not all hazardous substances were kept in a locked place. Evidence: 1.) Hand sanitizer was observed accessible to children, on top of the soap dispenser in the three year old room. 2.) Sanitizing wipes were observed accessible to children, on a desk in the four year old room. 3.) Scissors and diaper cream were observed accessible to children, in an unlocked drawer of the changing table in the toddler room.”

8VAC20-780-160-C

“Based on review of four staff records it was determined that not all records contained documentation of a subsequent TB (tuberculosis) screening every two years. Evidence: The most recent TB screening on file for staff B is dated 12/01/2020.”

8VAC20-780-160-A

“Based on review of four staff records it was determined that not all records contained documentation of a TB (tuberculosis) screening before the first day of employment. Evidence: Staff A (start date: 08/29/2022) did not have documentation of a TB screening on file.”

22.1-289.035-B-4

“Based on review of four staff records it was determined that not all records contained documentation of out of state background checks when staff have lived outside of Virginia within the last five years. Evidence: The sworn statement form for staff A (start date: 08/29/2022) indicated that they had lived outside of Virginia within the last five years. The record for staff A did not contain documentation of an out of state central registry check.”

8VAC20-780-510-E

“Based on observation of medication it was determined that not all procedures regarding medication were followed. Evidence: The facility did not follow procedures to ensure that medication is returned to the parent when it has expired. An emergency medication was observed for child A with an expiration date of 10/2022.”

8VAC20-780-280-B

“Based on observation of the facility it was determined that not all hazardous substances were kept in a locked place. Evidence: 1.) Hand sanitizer was observed accessible to children, on top of the soap dispenser in the three year old room. 2.) Sanitizing wipes were observed accessible to children, on a desk in the four year old room. 3.) Scissors and diaper cream were observed accessible to children, in an unlocked drawer of the changing table in the toddler room.”

8VAC20-780-160-C

“Based on review of four staff records it was determined that not all records contained documentation of a subsequent TB (tuberculosis) screening every two years. Evidence: The most recent TB screening on file for staff B is dated 12/01/2020.”

8VAC20-780-160-A

“Based on review of four staff records it was determined that not all records contained documentation of a TB (tuberculosis) screening before the first day of employment. Evidence: Staff A (start date: 08/29/2022) did not have documentation of a TB screening on file.”

22.1-289.035-B-4

“Based on review of four staff records it was determined that not all records contained documentation of out of state background checks when staff have lived outside of Virginia within the last five years. Evidence: The sworn statement form for staff A (start date: 08/29/2022) indicated that they had lived outside of Virginia within the last five years. The record for staff A did not contain documentation of an out of state central registry check.”