Pittsylvania Co Community Action- Center for Community Learning

22.1-289.036-A

“The center is required to have every applicant and agent for licensure undergo a background check every five years. The most recent criminal record check for agent/applicant 2 was overdue by one month.”

8VAC20-780-80-A

“Based on observation and discussion with staff, the center failed to ensure that for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: At approximately 9:05 am on 04/15/2024, there was no daily attendance for the group of 18 children in care. Staff 2 confirmed the attendance had not been done and that the children began to arrive at approximately 7:15am. The daily attendance record did not document the arrival of each child as it occurred.”

8VAC20-780-130-A

“Based on record review, the center failed to obtain documentation that each child has received the immunization required by the State Board of Health before the child can attend the center. Evidence: The record for Child 4 documented the first date of attendance as 08/23/2023. The immunization record contained the statement ?doesn?t vaccinate.?”

8VAC20-780-580-I

“Based on observation and interviews, the center failed to ensure before leaving on a field trip, a schedule of the trip’s events and locations shall be posted and visible at the center. Evidence: The inspector observed the children and staff returning to the center from a field trip. The schedule of the trip’s events and location was not posted. Staff 1 confirmed they did not post the required information.”

8VAC20-780-550-H

“Based on interview with staff, the center failed to maintain a record of the dates of practice drills for one year. Evidence: Staff 2 confirmed no document of practice drills was available for review.”

8VAC20-780-130-A

“Based on record review, the center failed to obtain documentation that each child has received the immunization required by the State Board of Health before the child can attend the center. Evidence: The record for Child 4 indicated the first date of attendance as 08/15/2022. The immunization record was obtained 8/16/2022.”

8VAC20-780-245-A

“Based on record review, the center failed to ensure staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. Evidence: Documentation of training hours for staff 2 was requested and not received.”

22.1-289.035-B-2

“Based on the record review, the center failed to ensure that no person shall be hired for compensated employment prior to the facility obtaining an employment eligibility letter upon the completion of a fingerprint background check as required by the Code of Virginia. Evidence: The hire date for Staff 2 was 08/09/2021. The employment eligibility letter was dated 08/13/2021.”

8VAC20-770-60-B

“Based on record review, the center failed to ensure that an employee must not be employed until the agency has the person’s completed sworn statement or affirmation. Evidence: The hire date for Staff 2 was 08/09/2021. The sworn statement was dated 08/10/2021.”

22.1-289.035-A

“Based on the record review and interview with staff, the center failed to ensure that all employees shall undergo a background check in accordance with the Code of Virginia prior to employment or beginning to serve as a volunteer and every five years thereafter. Evidence: The record for Staff 1 contained the findings from a search of the central registry dated 09/26/2016; the repeat results of the search of central registry was not available for review during the inspection. A request was dated 08/30/202 and Staff 3 confirmed results were not available for review.”

8VAC20-770-60-C-2

“Based on record review, the center failed to obtain the finding from a search of the central registry within 30 days of employment. Evidence: The hire date for Staff 2 was 08/09/2021. The findings from a search of the central registry were dated 10/06/2021.”