Montessori Academy of Virginia - Virginia Beach

8VAC20-780-60-A

“REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required information. The record for child #1 did not have the address listed for both emergency contacts.”

8VAC20-780-70

“The following staff records shall be kept for each staff person, which shall contain all required information. Staff #1 who have been working at the center for approximately six months only had one reference verification documented, where two are required.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. The outdoor plastic caterpillar shaped structure had exposed sharp edges creating a potential snagging injury.”

8VAC20-780-350-B-4

“The staff-to-child ratio for children ages 3 years to school age eligible whenever children are in care is one staff for every ten children. On February 25, 2026, the pre-k to kindergarten room ratio was 1 staff and 19 for approximately five minutes.”

8VAC20-780-160-C

“At least every two years from the date of the initial screening or testing staff shall obtain and submit the results of a follow-up tuberculosis screening. The most recent tuberculosis screening in the record for staff #2 was expired for approximately one month.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. There was peeling paint on multiple walls of the toddler room. The two and three year old room had an unlocked drawer with plastic bags that were accessible to children creating a potential suffocation hazard.”

8VAC20-780-70

“Staff records shall be kept for each staff person, which shall contain all required information. Staff #3 who has been working at the center for approximately two months and Staff #1 who has been working at the center for approximately a week, only had one completed reference verification on file.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. The two year and three year old room had a bottle of hand sanitizer in a cabinet. The items had the warning label, ?Keep out of reach of children? and were unlocked within reach of children.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the work phone number of each parent who has custody and the address of two designated people to call in an emergency if a parent cannot be reached. The record for child #1 did not have the work phone number listed for both parents. The record for child #2 did not have the address listed for both emergency contacts.”

8VAC20-780-500-A

“Children's hands shall be washed with soap and running water after toileting and any contact with blood, feces, or urine. Staff #1 was changing a child’s diaper in the toddler room and did not wash the child’s hands after.”

8VAC20-780-350-B-4

“The staff-to-children ratios for children 3-year-old up to school age eligible is 1:10 whenever children are in care. The staff in the 3- to 6-year-old classroom was supervising a group of 13 children alone.”

8VAC20-780-140-A

“Based on observation and interview, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. Evidence: 1. The record for child #1 (enrolled in January 2024) did not contain documentation of a completed physical. 2. The director confirmed that the record for child #1 did not contain documentation of a completed physical.”

8VAC20-780-40-M

“Based on observation and interview the center did not ensure that the center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. This list shall be dated and kept confidential in each room or area where children are present. Evidence: 1. The allergies, sensitivities and dietary restrictions written list in each room only included those children who were assigned to a particular room. 2. The director confirmed there was not a current written list including all children’s allergies, sensitivities and dietary restrictions in each classroom accessible to staff.”

8VAC20-780-270-A

“Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, shall be maintained in a safe condition. Evidence: 1. A protruding nail was observed on the lower part of a wooden fence near the play structure, approximately an inch and a half long, which could cause a snagging and/or puncture injury. a. Children were observed sitting and leaning their backs on the fence near the nail. b. The director confirmed that the nail was protruding out of the fence and could cause a snagging and/or puncture injury.”

8VAC20-780-60-A

“Based on record review and interview, it was determined that the center did not ensure that all required documentation was maintained in the children’s records. Evidence: 1. The following information was not maintained in the children’s records. a. The record for child #1 did not contain the work phone number for the mother and father. b. The director confirmed that the records for the children listed above were not maintained.”

8VAC20-780-70

“Based on record review and interview, the center did not ensure that staff records contain all the required information. Evidence: 1. Staff 1 (date of hire: 12/1/22) has a documented job position of assistant. The center director stated staff 1 was promoted from assistant to program leader in February 2023. Staff 1's record does not contain documentation that she possesses the experience or the 24 hours of training required for the job position of program leader. Staff 1's record also does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. The record for staff 2 (date of hire: 10/24/22) does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 3. The record for staff 3 (date of hire: 12/4/23) does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 4. Staff 4 (date of hire: 11/6/23) has a documented job position of program leader. The record for staff 4 does not contain documentation to demonstrate that she possesses the experience required by the job position of program leader. Staff 4's record also does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 5. Staff 5 (date of hire: 3/1/23) has a documented job position of program director. The record for staff 5 does not contain documentation that she possess the experience required by the job position of program director. Staff 5's record also contains documentation that only one reference as to character and reputation as well as competency were checked before employment, where two are required. 6. Staff 7 (date of hire: 8/22/23) has a documented job position of program leader. The record for staff 7 does not contain documentation to demonstrate that she possesses the education required by the job position of program leader. 7. The center director confirmed that the records for staff 1, staff 2, staff 3, staff 4, staff 5 and staff 7 are lacking documentation of the above listed items.”

22.1-289.035-B-2

“Based on record review and interview, the center did not ensure that the results of a national fingerprint search are received for each staff member before employment. Evidence: 1. The record for staff 1 (date of hire: 12/1/22) contains results of a national fingerprint search dated 12/2/22, which is after her first day of employment. 2. The record for staff 2 (date of hire: 10/24/22) contains results of a national fingerprint search dated 10/25/22, which is after her first day of employment. 3. The record for staff 3 (date of hire: 12/4/23) contains results of a national fingerprint search dated 12/20/23, which is after her first day of employment. 4. The record for staff 4 (date of hire: 11/6/23) contains results of a national fingerprint search dated 11/14/23, which is after her first day of employment. 5. The record for staff 5 (date of hire: 3/1/23) contains results of a national fingerprint search dated 3/13/23, which is after her first day of employment. 6. The center director confirmed that staff 1, staff 2, staff 3, staff 4 and staff 5 began employment at the center prior to receiving the results of their national fingerprint search.”

8VAC20-780-560-G

“Based on observation, the center did not ensure that food brought from home is dated and labeled in a way that identifies the owner. Evidence: Out of 21 lunchboxes observed during the inspection, there were 14 that were not dated and 2 that were not dated or labeled with the child's name.”

8VAC20-780-160-A

“Based on record review and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment. Evidence: 1. The record for staff 1 (date of hire: 12/1/22) contains documentation of a tuberculosis screening dated 2/3/22, which is more than 30 days prior to employment. 2. The record for staff 2 (date of hire: 10/24/22) contains documentation of a tuberculosis screening dated 10/26/22, which is after the date of employment. 3. The record for staff 3 (date of hire: 12/4/23) contains documentation of a tuberculosis screening dated 5/18/23, which is more than 30 days prior to employment. 4. The record for staff 5 (date of hire: 3/1/23) contains documentation of a tuberculosis screening dated 3/22/23, which is after the date of employment. 5. The record for staff 7 (date of hire: 8/22/23) contains documentation of a tuberculosis screening dated 5/17/23, which is more than 30 days prior to employment. 6. The center director confirmed that the tuberculosis screenings for staff 1, staff 2, staff 3, staff 5 and staff 7 were not completed within the required timeframes.”

8VAC20-780-550-P

“Based on a review of children's injury reports, the center did not ensure that a written record of children's serious and minor injuries include all of the required information. Evidence: 1. Ten out of ten children's injury reports reviewed were missing the time the injury occurred; three out of ten were missing the date and time when parents were notified; four out of ten were missing staff and parent signatures or two staff signatures; and, three out of ten were missing documentation of how the parent was notified. 2. The center director confirmed that the children's injury reports do not contain all the required information.”

8VAC20-780-510-I

“Based on medication review and interview, the center did not ensure that they only administer prescription medication to a child that is maintained in the original container. Evidence: 1. There is an emergency medication for child 1 being stored at the center that is not in the original container. The medication has been administered to child 1 while in care. 2. The center director confirmed that the medication administered to child 1 is not being stored in it's original container.”

8VAC20-780-550-D

“Based on a review of the practice emergency drill log and interview, the center did not ensure that a monthly practice evacuation drill is implemented. Evidence: 1. There is no practice evacuation drill documented on the center's drill log for the month of August 2023. 2. The center director confirmed that a practice evacuation drill was not conducted for the month of August 2023.”

22.1-289.035-B-4

“Based on record review and interview, it was determined that the center did not ensure that a copy of the results of a search of the child abuse and neglect registry is obtained from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 6 has a hire date of 1/3/23. Staff 6 indicated on her sworn statement or affirmation that she has resided in the state of North Carolina within the past five years. The results of a search of the child abuse and neglect registry were not available for staff 6 from the states of North Carolina. 2. The center director confirmed that the required out-of-state background checks were not completed for staff 6.”

8VAC20-780-240-A

“Based on record review and interview, the center did not ensure that staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. The records for staff 2 (date of hire: 10/24/22) and staff 6 (date of hire: 1/3/23) do not contain documentation that they have completed the Virginia Department of Education-sponsored orientation course. 2. The center director confirmed that the records for staff 2 and staff 6 do not contain documentation that the above listed orientation course has been completed.”

8VAC20-780-245-A

“Based on record review and interview, the center did not ensure that staff shall complete a minimum of 16 hours of training annually appropriate to the age of children in care. Evidence: 1. The records for staff 1 (date of hire: 12/1/22), staff 2 (date of hire: 10/24/22) and staff 6 (date of hire: 1/3/23) do not contain documentation that they have completed at least 16 hours of annual training. 2. The center director confirmed that the records for staff 1, staff 2, and staff 6 are lacking documentation that they have completed at least 16 hours of annual training.”

8VAC20-780-340-F

“Based on observation, the center did not ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: During the inspection, licensing inspectors observed staff 8 walking out of a classroom across the hall from the pre-k/kindergarten classroom, which is the classroom staff 8 was assigned to supervise. The pre-k/kindergarten classroom had 19 children who were napping during this time. There was no other staff person in the pre-k/kindergarten classroom during the time that staff 8 was out of the room, leaving the children out of actual sight and sound supervision of staff for an undetermined amount of time.”

8VAC20-780-550-G

“Based on a review of the emergency drill log and interview, the center did not ensure that documentation of emergency practice drills contain all the required elements. Evidence: 1. The emergency drill log for the center does not include the time of the drill, the method used for notification of the drill, any special conditions simulated or problems encountered, if any. 2. The center director confirmed that the center's emergency drill log does not contain the above required elements.”

8VAC20-770-60-C-2

“Based on record review and interview, the center did not ensure that the results of a central registry finding are received within 30 days of employment. Evidence: 1. The record for staff 1 (date of hire: 12/1/22) contains a central registry finding result dated 9/26/23, which is more than 30 days after the date of employment. 2. The record for staff 2 (date of hire: 10/24/22) contains a central registry finding result dated 9/26/23, which is more than 30 days after the date of employment. 3. The record for staff 7 (date of hire: 8/22/23) contains a central registry finding result dated 12/9/23, which is more than 30 days after the date of employment. 4. The center director confirmed that the central registry search results for staff 1, staff 2 and staff 7 were received more than 30 days after employment.”

8VAC20-780-70

“Based on record review and interview, it was determined the center did not ensure that staff records contain all the required information. Evidence: 1. The records for staff 1 (date of hire: 8/17/21), staff 2 (date of hire: 8/11/21) and staff 3 (date of hire: 8/31/21) do not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. The center director confirmed that the required reference checks were not completed for staff 1, staff 2 or staff 3.”

22VAC40-185-70-A

“Based on record review and interview, the center did not ensure that staff records contain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. The record for staff 1 (date of hire: 8/24/21) contains documentation of only one reference check, where two are required. 2. The center director confirmed that only one of the two required references were obtained for staff 1.”

22VAC40-185-60-A

“Based on record review and interview, the center did not ensure that children's records contain all the required information. 1. The record for child 1 (date of enrollment: 6/21/21) does not contain documentation of viewing proof of the child's identity and age. 2. The center director confirmed that the record for child 1 is lacking documentation of proof of the child's identity.”