Kid's Cottage

8VAC20-780-560-G

“Based on observation, the provider failed to ensure food brought from home was clearly dated. Evidence: Licensing inspector observed multiple lunch boxes and water bottles in classrooms that were not labeled with the child’s name or dated.”

8VAC20-780-80-B

“Based on record review, the provider failed to inform the department’s representative of any injury that occurs while the child is under the supervision of the center and requires outside medical attention within two business days. Evidence: The center did not notify the Virginia Department of Education of a child injury for C9 that occurred on 09/19/2023. The center submitted the report on 02/07/2024.”

8VAC20-780-240-A

“(Repeat violation) Based on record review, the provider failed to ensure that staff shall complete the Virginia Department of Education-sponsored orientation course within 90 days of employment. Evidence: The record for S4, employed 09/13/2023 contained a certificate of completion of the Virginia Preservice Training dated 01/20/2024.”

8VAC20-780-270-A

“Based on observation, the provider did not ensure that all areas of the center be maintained in a clean, safe, and operable condition. Evidence: The table used by children in the 3-year-old room is missing trim molding exposing raw wood. A can of wall paint was observed in the 4-year-old bathroom. The plastic play items on the playground (kitchen and boat) had broken plastic areas that can snag children’s skin. The protective plastic covering the chain on the climbing structure on the playground is dry rotted and can snag children’s skin.”

8VAC20-780-550-P

“(Repeat violation) Based on review of the center’s written record of children serious or minor injuries the center failed to document required information. Evidence: The written records for serious or minor injuries for C6 (10/10/2023), C7 (12/07/2023), and C9 (09/19/2023) did not document any future action to prevent recurrence of the injury. The injury report for C8 (12/13/2023) did not document the time when parents were notified of the injuries.”

22.1-289.035-B-4

“Based on staff record review, the provider failed to obtain the results of an out of state criminal history name check from any state in which the individual has lived in the preceding five years. Evidence: The staff record for S3, employed 09/26/2023 documented S3 having lived out-of-state in the last five years. The record did not contain the results of the out-of-state criminal history name check. The criminal history check was conducted by Truth Finder, not the state’s criminal record agency.”

8VAC20-780-560-G

“Based on observation, the provider failed to ensure food brought from home was clearly dated. Evidence: Licensing inspector observed multiple lunch boxes and water bottles in classrooms that were not labeled with the child’s name or dated.”

8VAC20-780-80-B

“Based on record review, the provider failed to inform the department’s representative of any injury that occurs while the child is under the supervision of the center and requires outside medical attention within two business days. Evidence: The center did not notify the Virginia Department of Education of a child injury for C9 that occurred on 09/19/2023. The center submitted the report on 02/07/2024.”

8VAC20-780-240-A

“(Repeat violation) Based on record review, the provider failed to ensure that staff shall complete the Virginia Department of Education-sponsored orientation course within 90 days of employment. Evidence: The record for S4, employed 09/13/2023 contained a certificate of completion of the Virginia Preservice Training dated 01/20/2024.”

8VAC20-780-270-A

“Based on observation, the provider did not ensure that all areas of the center be maintained in a clean, safe, and operable condition. Evidence: The table used by children in the 3-year-old room is missing trim molding exposing raw wood. A can of wall paint was observed in the 4-year-old bathroom. The plastic play items on the playground (kitchen and boat) had broken plastic areas that can snag children’s skin. The protective plastic covering the chain on the climbing structure on the playground is dry rotted and can snag children’s skin.”

8VAC20-780-550-P

“(Repeat violation) Based on review of the center’s written record of children serious or minor injuries the center failed to document required information. Evidence: The written records for serious or minor injuries for C6 (10/10/2023), C7 (12/07/2023), and C9 (09/19/2023) did not document any future action to prevent recurrence of the injury. The injury report for C8 (12/13/2023) did not document the time when parents were notified of the injuries.”

22.1-289.035-B-4

“Based on staff record review, the provider failed to obtain the results of an out of state criminal history name check from any state in which the individual has lived in the preceding five years. Evidence: The staff record for S3, employed 09/26/2023 documented S3 having lived out-of-state in the last five years. The record did not contain the results of the out-of-state criminal history name check. The criminal history check was conducted by Truth Finder, not the state’s criminal record agency.”

8VAC20-780-560-G

“Based on observation, the provider failed to ensure food brought from home was clearly dated. Evidence: Licensing inspector observed multiple lunch boxes and water bottles in classrooms that were not labeled with the child’s name or dated.”

8VAC20-780-80-B

“Based on record review, the provider failed to inform the department’s representative of any injury that occurs while the child is under the supervision of the center and requires outside medical attention within two business days. Evidence: The center did not notify the Virginia Department of Education of a child injury for C9 that occurred on 09/19/2023. The center submitted the report on 02/07/2024.”

8VAC20-780-240-A

“(Repeat violation) Based on record review, the provider failed to ensure that staff shall complete the Virginia Department of Education-sponsored orientation course within 90 days of employment. Evidence: The record for S4, employed 09/13/2023 contained a certificate of completion of the Virginia Preservice Training dated 01/20/2024.”

8VAC20-780-270-A

“Based on observation, the provider did not ensure that all areas of the center be maintained in a clean, safe, and operable condition. Evidence: The table used by children in the 3-year-old room is missing trim molding exposing raw wood. A can of wall paint was observed in the 4-year-old bathroom. The plastic play items on the playground (kitchen and boat) had broken plastic areas that can snag children’s skin. The protective plastic covering the chain on the climbing structure on the playground is dry rotted and can snag children’s skin.”

8VAC20-780-550-P

“(Repeat violation) Based on review of the center’s written record of children serious or minor injuries the center failed to document required information. Evidence: The written records for serious or minor injuries for C6 (10/10/2023), C7 (12/07/2023), and C9 (09/19/2023) did not document any future action to prevent recurrence of the injury. The injury report for C8 (12/13/2023) did not document the time when parents were notified of the injuries.”

22.1-289.035-B-4

“Based on staff record review, the provider failed to obtain the results of an out of state criminal history name check from any state in which the individual has lived in the preceding five years. Evidence: The staff record for S3, employed 09/26/2023 documented S3 having lived out-of-state in the last five years. The record did not contain the results of the out-of-state criminal history name check. The criminal history check was conducted by Truth Finder, not the state’s criminal record agency.”

8VAC20-780-550-A

“Based on record review and interview, the provider did not ensure that at least one staff in each classroom or area where children are present have a current certification in cardiopulmonary resuscitation (CPR) and first aid. Evidence: The records for S5, employed 08/08/2023 and S6, employed 08/07/2023 did not document a current first aid and CPR certificate. Based on interview with the program director, S5 and S6 currently drive the bus and van for the school age children and have not completed first aid and CPR training.”

8VAC20-780-245-A

“Based on staff record review, the provider did not ensure completion of 16 hours of annual training appropriate to the age of children in care. Evidence: The record for S4 documented completion of 14.5 hours of training for the time period of 02/03/2022 - 02/03/2023.”

8VAC20-780-240-A

“Based on record review, the provider did not ensure that one of seven staff completed the Virginia Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Evidence: The record for S7, employed 03/04/2023 documented completion of the 10-hour VDOE orientation course 08/08/2023.”

8VAC20-780-70

“REPEAT VIOLATION Based on record review, the provider did not keep the required documentation for one of seven staff. Evidence: The record for S2, did not demonstrate the individual possessed the education required by the job position.”

8VAC20-780-60-A

“REPEAT VIOLATION Based on child record review, the provider failed to ensure that one of seven records contained required documentation. Evidence: Record for C5, enrolled 07/24/2023 did not document the name, address, and phone number of a second designated person to call in an emergency if a parent cannot be reached.”

8VAC20-780-160-C

“Based on staff record review, the provider failed to ensure that one of seven staff shall obtain and submit the results of a follow-up tuberculosis (TB) screening at least every two years or more frequently if recommended. Evidence: The TB screening for S4 were dated 01/29/2021 and 04/20/2023.”

8VAC20-780-550-P

“Based on review of written records of children’s serious and minor injuries, the provider did not ensure that records contained required documentation. Evidence: The written records for C2, dated 08/08/2023, C6, dated 07/19/2023, and C7, dated 06/13/2023 did not document the time when the parents were notified of the injuries.”

8VAC20-780-245-I

“Based on interview, the provider failed to document an annual review of the center’s emergency preparedness plan and each time the plan is updated. Evidence: Program Director reported the review had not been documented.”

8VAC20-780-550-A

“Based on record review and interview, the provider did not ensure that at least one staff in each classroom or area where children are present have a current certification in cardiopulmonary resuscitation (CPR) and first aid. Evidence: The records for S5, employed 08/08/2023 and S6, employed 08/07/2023 did not document a current first aid and CPR certificate. Based on interview with the program director, S5 and S6 currently drive the bus and van for the school age children and have not completed first aid and CPR training.”

8VAC20-780-245-A

“Based on staff record review, the provider did not ensure completion of 16 hours of annual training appropriate to the age of children in care. Evidence: The record for S4 documented completion of 14.5 hours of training for the time period of 02/03/2022 - 02/03/2023.”

8VAC20-780-240-A

“Based on record review, the provider did not ensure that one of seven staff completed the Virginia Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Evidence: The record for S7, employed 03/04/2023 documented completion of the 10-hour VDOE orientation course 08/08/2023.”

8VAC20-780-70

“REPEAT VIOLATION Based on record review, the provider did not keep the required documentation for one of seven staff. Evidence: The record for S2, did not demonstrate the individual possessed the education required by the job position.”

8VAC20-780-60-A

“REPEAT VIOLATION Based on child record review, the provider failed to ensure that one of seven records contained required documentation. Evidence: Record for C5, enrolled 07/24/2023 did not document the name, address, and phone number of a second designated person to call in an emergency if a parent cannot be reached.”

8VAC20-780-160-C

“Based on staff record review, the provider failed to ensure that one of seven staff shall obtain and submit the results of a follow-up tuberculosis (TB) screening at least every two years or more frequently if recommended. Evidence: The TB screening for S4 were dated 01/29/2021 and 04/20/2023.”

8VAC20-780-550-P

“Based on review of written records of children’s serious and minor injuries, the provider did not ensure that records contained required documentation. Evidence: The written records for C2, dated 08/08/2023, C6, dated 07/19/2023, and C7, dated 06/13/2023 did not document the time when the parents were notified of the injuries.”

8VAC20-780-245-I

“Based on interview, the provider failed to document an annual review of the center’s emergency preparedness plan and each time the plan is updated. Evidence: Program Director reported the review had not been documented.”

8VAC20-780-340-F Complaint related: Yes

“Based on interviews and review of video, the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: Child, C1, age 4, was observed on video footage leaving a classroom and exiting the center without being noticed on 04/27/2023. Video shows C1 walking to the back room that is connected to the Big Kids? classroom. C1 was then seen opening the backdoor of the center, walking down a sidewalk to stairs that lead to a busy shopping center and the driveway of a government office. C1 was out of the classroom for approximately 2 minutes before the two staff in the classroom realized he was missing. C1?s mother arrived at the center approximately two minutes after the teachers realized C1 was missing, and she assisted in looking for C1. The video showed a local government employee walking to the center. Then, the local government employee and the child’s mother leaving the center going toward the local government office together. Based on interviews with the local government employee and the child’s mother, C1 was reunited with his parent at the local government office.”

8VAC20-780-340-F

“Based on observation the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: Child, C1, age 4, was observed by licensing inspector and program director coming out of a classroom bathroom while his teachers and classmates were out on the playground. The program director intervened and escorted C1 to the playground to be reunited with the class and teachers. The center reviewed its camera footage and observed C1, classmates, and two teachers exiting the building for the playground at 11:00 a.m. The video then showed C1 entering the building at 11:00:54 a.m. without a staff. C1 was then observed at 11:04 a.m. coming out of the bathroom. The teachers reported to the program director ?they saw him come outside but were not aware he had gone back inside to use the restroom.?”

8VAC20-780-270-A

“Based on observation, the provider did not ensure that all areas and equipment of the center, inside and outside be maintained in a clean, safe, and operable condition. Evidence: 5 overhead lights in the new school age classroom not operational. Peeling paint on the bathroom wall in the 3?4-year-old classroom. Rest mats observed with cracked plastic prohibiting adequate sanitizing. Television power cord observed within children’s reach in the 3?4-year-old classroom. Sharp and broken metal fencing observed at the rear of the children’s playground.”

8VAC20-770-60-C-2

“Based on staff record review, the provider failed to have a central registry finding within 30 days of employment. Evidence: The records for S2, employed 01/20/2023, S3, employed 02/09/2023, S4, employed 01/04/2023 did not contain the findings of a central registry search.”

8VAC20-780-40-J

“Based on interview, the provider failed to update annually the injury prevention procedures based on documentation of injuries and a review of the activities and services. Evidence: The assistant program director acknowledged that the injury prevention procedures had not been updated annually.”

8VAC20-780-210-A-1

“Based on staff record review, the provider failed to ensure program leader qualifications for two (2) staff designated as program leaders. Evidence: Records for S2 and S4 did not contain documentation showing possession of Program Leader qualifications by either: meeting endorsement or bachelor’s degree requirement; educational requirements and programmatic experience; or supervised programmatic experience.”

8VAC20-780-70

“Based on record review, the provider did not ensure records were kept for six of six staff. Evidence: The record for S1, did not document 16 hours of annual training for 08/2021 ? 08/2022. The record contained documentation of 2 hours of training. The record for S2, employed 01/20/2023, did not document orientation and training as required by 8VAC20-780-240. The record for S3, employed 02/09/2023, did not document orientation and training as required by 8VAC20-780-240 and two employment references. The record for S4, employed 01/04/2023, did not document orientation and training as required by 8VAC20-780-240 and verification of age requirement. Licensing inspector requested the file for S5 working 03/29/2023 and center was unable to locate the file for review. The record for S6, employed 08/01/2022, did not document orientation and training as required by 8VAC20-780-240 and verification of age requirement.”

8VAC20-780-60-A

“8VAC20-780-(2)-60-A Based on child record review, the provider failed to ensure that five of five records contained the required information for each child enrolled. Evidence: 1. The record for C1, enrolled 05/14/2022 did not contain: documentation of viewing proof of the child’s identity and age; previous child day care and school attended by the child; and health information required by 8VAC20-780-130 and 8VAC20-780-140. 2. The record for C2, enrolled 05/16/2022 did not contain: documentation of viewing proof of the child’s identity and age; the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached; previous child day care and school attended by the child; and health information required by 8VAC20-780-130 and 8VAC20-780-140. 3. The record for C3, enrolled 11/14/2022 did not contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached and previous child day care and school attended by the child. 4. The record for C4, enrolled 03/27/2023 did not contain the work phone number and place of employment of each parent and previous child day care and school attended by the child. 5. The record for C5, enrolled 08/08/2022 did not contain information regarding previous child day care and school attended by the child.”

22.1-289.035-B-2

“Based on a review of three staff records and interview, the center did not ensure one staff member obtained a fingerprint based background check determination letter prior to employment. Evidence: 1) The fingerprint determination letter in the record for Staff #1, hired on 02/24/2022, was dated 07/07/21. 2) During interview, a member of management reported Staff #1 was previously hired by the center in July 2021, but was terminated from employment in August 2021. Staff #1 was rehired on 02/24/2022, but new fingerprints were not completed prior to the first day of employment.”

22VAC40-665-580-B

“Based on a review of three staff records and interview, the vendor did not ensure one staff member completed the Virginia Preservice Training for Child Care Staff within 90 days of employment. Evidence: 1) The Virginia Preservice Training certificate in the record for Staff #3, hired on 07/22/21, was dated 02/24/22. 2) During interview, a member of management reported Staff #3 did not complete the Virginia Preservice Training within 90 days of employment.”

22.1-289.035-B-2

“Based on a review of three staff records and interview, the center did not ensure one staff member obtained a fingerprint based background check determination letter prior to employment. Evidence: 1) The fingerprint determination letter in the record for Staff #1, hired on 02/24/2022, was dated 07/07/21. 2) During interview, a member of management reported Staff #1 was previously hired by the center in July 2021, but was terminated from employment in August 2021. Staff #1 was rehired on 02/24/2022, but new fingerprints were not completed prior to the first day of employment.”

22VAC40-665-580-B

“Based on a review of three staff records and interview, the vendor did not ensure one staff member completed the Virginia Preservice Training for Child Care Staff within 90 days of employment. Evidence: 1) The Virginia Preservice Training certificate in the record for Staff #3, hired on 07/22/21, was dated 02/24/22. 2) During interview, a member of management reported Staff #3 did not complete the Virginia Preservice Training within 90 days of employment.”