Hill City Montessori School

8VAC20-780-130-E

“The center shall obtain documentation of additional immunizations once every six months for children under the age of two years. The file for child #2 did not have updated immunizations.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening Staff #3 updated screening was due 3 months ago.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached The record for Child #3 was missing the 2 emergency contacts name, address, and phone number.”

8VAC20-780-70

“The following staff records shall be kept for each staff person: name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center. Staff #1, Staff #2, and Staff #4 were missing the address required for the emergency contact.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2 has not yet completed this course which is overdue by 6 months.”

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The fire inspection is overdue by approximately 4 months.”

8VAC20-780-260-B

“The center shall provide to the licensing representative an annual health inspection report. The health inspection is overdue by approximately 4 months.”

8VAC20-780-560-G

“When food is brought from home the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Two bottles in the baby room did not have the current date or a name identifying the infant.”

8VAC20-790-520-A

“The vendor shall ensure compliance with the standards in this part, the terms of the vendor agreement, and all relevant federal, state, or local laws and regulations. Staff #1 did not complete the required Virginia Health and Safety Annual Update Training for 2025.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of date of employment certification in CPR. Staff #4 completed the CPR certificate training after 90 days of employment.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of date of employment certification in First Aid. Staff #4 completed the First Aid certificate training after 90 days of employment.”

8VAC20-780-290-3

“Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children. The electrical outlets in the infant room did not have protective covers.”

8VAC20-780-40-G

“The center shall obtain the proof of child identity and age for each child enrolled. Record for Child #4, who has been enrolled for more than 2 months, did not include proof of the child's age and identity (birth certificate).”

8VAC20-780-40-G

“The center shall obtain the proof of child identity and age for each child enrolled. Record for Child #4, who has been enrolled for more than 2 months, did not include proof of the child's age and identity (birth certificate).”

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. The wire on the bunny cage in Classroom 2 had multiple sections that were sharp and could snag skin; these sharp sections were accessible to the children in the class. The door on the wooden play stove in Classroom 2 was broken, creating a pinch point that was accessible to the children.”

8VAC20-780-160-C

“REPEAT VIOLATION A tuberculosis (TB) screening is required every two years from the date of the last screening. The updated TB screening for Staff 4 was obtained 5 months past the required timeframe.”

8VAC20-780-560-F

“When centers choose to provide meal or snacks, a menu listing the foods to be served for meals and snacks during the current one-week period shall be dated; posted in a location conspicuous to parents; list any substituted food; and be kept on file for one week at the center. The center does not provide a current one-week menu to families. Items served are communicated to families on a daily basis through a communication app used by the center.”

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent criminal history record check for Staff 4, was over by 18 months.”

8VAC20-780-140-A

“REPEAT VIOLATION Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. The record for Child 1, who has been enrolled for 2 months, did not contain a physical exam. The record for Child 2, who has been enrolled for 6 months, did not contain a physical exam.”

8VAC20-780-500-A

“Children’s hands shall be washed with soap and running water or a disposable wipe before and after eating meals and snacks. Child 4 was observed returning to a play area immediately after finishing the morning snack; Child 4 did not wash their hands with soap and running water or a disposable wipe after eating the snack.”

22.1-289.035-B-4

“REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The record for Staff 1, employed for 1 month, contained information that to indicate that they have resided in another state. The record did not contain documentation of requesting or receiving a criminal history record check or a child abuse and neglect registry check from that state.”

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. The wire on the bunny cage in Classroom 2 had multiple sections that were sharp and could snag skin; these sharp sections were accessible to the children in the class. The door on the wooden play stove in Classroom 2 was broken, creating a pinch point that was accessible to the children.”

8VAC20-780-160-C

“REPEAT VIOLATION A tuberculosis (TB) screening is required every two years from the date of the last screening. The updated TB screening for Staff 4 was obtained 5 months past the required timeframe.”

8VAC20-780-560-F

“When centers choose to provide meal or snacks, a menu listing the foods to be served for meals and snacks during the current one-week period shall be dated; posted in a location conspicuous to parents; list any substituted food; and be kept on file for one week at the center. The center does not provide a current one-week menu to families. Items served are communicated to families on a daily basis through a communication app used by the center.”

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent criminal history record check for Staff 4, was over by 18 months.”

8VAC20-780-140-A

“REPEAT VIOLATION Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. The record for Child 1, who has been enrolled for 2 months, did not contain a physical exam. The record for Child 2, who has been enrolled for 6 months, did not contain a physical exam.”

8VAC20-780-500-A

“Children’s hands shall be washed with soap and running water or a disposable wipe before and after eating meals and snacks. Child 4 was observed returning to a play area immediately after finishing the morning snack; Child 4 did not wash their hands with soap and running water or a disposable wipe after eating the snack.”

22.1-289.035-B-4

“REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The record for Staff 1, employed for 1 month, contained information that to indicate that they have resided in another state. The record did not contain documentation of requesting or receiving a criminal history record check or a child abuse and neglect registry check from that state.”

8VAC20-780-560-G

“When food is brought from home the food container must be clearly labeled in a way that identifies the owner. A blue lunchbox and a pink lunchbox for the Nido Room were not labeled in a way that identified the owner.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff 3 and Staff 5 updated screenings were due 3 months ago. The updated screenings have not yet been completed.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff 1 TB screening was dated three months prior to date of employment; Staff 1 has been employed for over a month.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child 1?s immunization documentation was dated 2 days after Child 1?s first day of attendance.”

8VAC20-780-90-A

“A written agreement between the parent and the enter shall be in each child’s record by the first day of the child’s attendance. The agreement shall be signed by the parent and include: An authorization for emergency medical care; A statement that the center will notify the parent when the child becomes ill, and the parent will arrange to have the child picked up as soon as possible; and a statement that the parent will inform the center within 24 hours after the child or household member as developed any reportable communicable disease. The records for Child 1, Child 2, Child 3, Child 4, and Child 5 did not contain the required written agreements.”

8VAC20-780-560-G

“When food is brought from home the food container must be clearly labeled in a way that identifies the owner. A blue lunchbox and a pink lunchbox for the Nido Room were not labeled in a way that identified the owner.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff 3 and Staff 5 updated screenings were due 3 months ago. The updated screenings have not yet been completed.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff 1 TB screening was dated three months prior to date of employment; Staff 1 has been employed for over a month.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child 1?s immunization documentation was dated 2 days after Child 1?s first day of attendance.”

8VAC20-780-90-A

“A written agreement between the parent and the enter shall be in each child’s record by the first day of the child’s attendance. The agreement shall be signed by the parent and include: An authorization for emergency medical care; A statement that the center will notify the parent when the child becomes ill, and the parent will arrange to have the child picked up as soon as possible; and a statement that the parent will inform the center within 24 hours after the child or household member as developed any reportable communicable disease. The records for Child 1, Child 2, Child 3, Child 4, and Child 5 did not contain the required written agreements.”

8VAC20-780-60-A

“Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards. Evidence: The record for children 1-5 did not include the following information: Chronic physical problems and pertinent developmental information and any special accommodations”

8VAC20-770-60-B

“Based on record review, the center failed to ensure each staff person has a signed sworn disclosure statement prior to the 1st day of employment. Evidence: Staff # 2 had a documented employment date of 03/01/2023. A completed sworn statement was not in the record. Staff #2 was observed working with children during the inspection.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that all food brought from home was clearly labeled and dated. Evidence: There were approximately 7-10 lunch boxes that were not clearly dated.”

8VAC20-780-70

“Based on review of staff record, the center failed to ensure that all records were complete per the standard. Evidence: 1.Staff # 2 had a hire date of 03/01/2023 and was missing the following items, two required references prior to hire. 2.Staff # 4 had a hire date of 04/01/2024 and was missing the following items, two required references prior to hire.”

8VAC20-780-60-A

“Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards. Evidence: The record for children 1-5 did not include the following information: Chronic physical problems and pertinent developmental information and any special accommodations”

8VAC20-770-60-B

“Based on record review, the center failed to ensure each staff person has a signed sworn disclosure statement prior to the 1st day of employment. Evidence: Staff # 2 had a documented employment date of 03/01/2023. A completed sworn statement was not in the record. Staff #2 was observed working with children during the inspection.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that all food brought from home was clearly labeled and dated. Evidence: There were approximately 7-10 lunch boxes that were not clearly dated.”

8VAC20-780-70

“Based on review of staff record, the center failed to ensure that all records were complete per the standard. Evidence: 1.Staff # 2 had a hire date of 03/01/2023 and was missing the following items, two required references prior to hire. 2.Staff # 4 had a hire date of 04/01/2024 and was missing the following items, two required references prior to hire.”