Healthy Kids Extended Day Program

414.8(a) Children cannot be left without competent direct supervision at any time. Competent supervision includes awareness of and responsibility for the ongoing activity of each child. It requires that all children be within a teacher's range of vision and that the teacher be near enough to respond when redirection or intervention strategies are needed. Competent supervision must take into account the child's age emotional, physical, and cognitive development.

Corrected during the visit

414.5(a) Suitable precautions must be taken to eliminate all conditions in areas accessible to children which pose a safety or health hazard.

414.5(r) An operable flashlight or battery powered lantern must be kept in the child care area. Such equipment must be properly maintained for use in the event of a power failure.

414.5(b)(7) Each program must have on site a variety of supplies including food, water, first aid and other safety equipment to allow for the protection of the health and safety of children in the event parents are unable to pick up children due to a local disaster. The plan must take into account a child's needs for an overnight stay. Food supplies must be non-perishable and of sufficient quantity for all children for an overnight stay. Programs that serve food daily and have a food supply stored on site for their daily operation or are co-located at a site with a cafeteria, pantry or eatery of some kind are not required to store emergency food or water supplies if they can show that they have access to and permission to use those foods in a declared emergency.

414.4(h) The director or a designated qualified staff member must conduct monthly inspections of the premises to observe possible fire and safety hazards. Any such hazard must be corrected immediately.

414.13(d)(3) With the prior written approval of the Office, a staff person who is qualified to perform program supervision functions may perform such functions at up to four different programs operated by a single agency. In order to obtain Office approval, the agency will be required to demonstrate how the staff person will provide adequate supervision and program development support to each site.

414.11(c)(2)(x) guidelines and procedures to be followed for the prevention of anaphylaxis and during a medical emergency resulting from anaphylaxis that comply with the anaphylactic policy for child day care providers jointly issued by the Office and the New York State Department of Health; and

414.11(c)(1) The registrant must prepare a health care plan on forms furnished by the Office. Such plan must protect and promote the health of children. The health care plan must be on site, followed by all staff and available upon demand by a parent or the Office. In those instances in which the program will administer medications, the health care plan must also be approved by the program's health care consultant unless the only medications to be administered are:

414.11(a)(1)(i) A child's individual health care plan must provide all information needed to safely care for the child.

414.15(b)(5) The submission of fraudulent or altered documents to the Office or its representatives is prohibited.

414.12(e) If the program does not furnish meals, there must be adequate nutritious supplemental food available in the event that no meal is provided by the parent or if the meal provided by the parent is of inadequate nutritional value.

414.11(c)(2)(x) guidelines and procedures to be followed for the prevention of anaphylaxis and during a medical emergency resulting from anaphylaxis that comply with the anaphylactic policy for child day care providers jointly issued by the Office and the New York State Department of Health; and

414.5(x) Firearms, shotguns and rifles are prohibited at the child care program, except that nothing in this section shall be construed to prohibit a police officer or peace officer, as those terms are defined in section 1.20 of the criminal procedure law, or a security guard, as defined in section 89-f of the general business law, from possessing a firearm, shotgun or rifle on the premises for the protection of the child care program. Each child care program shall post signs providing notification of such prohibition that read: "No firearms, shotguns or rifles are permitted on these premises." Such signs, not less than eight and one-half inches by eleven inches, shall be posted in a prominent manner and within reasonable distance of each entrance of the child care program. Such signs shall be distributed by the Office of Children and Family Services.

414.15(d) A school age child care program located in a public school building currently used for an elementary, middle or secondary public education program approved or inspected by the State Education Department is exempt from the requirements set forth in sections 414.15(b)(29)(ii-v), and 414.15(c)(29-34). Such program must maintain on file copies of the current certificate of occupancy issued by the State Education Department. If a program is not issued a certificate of occupancy, the appropriate local equivalent, acceptable to the State Education Department, must be maintained on file.

414.15(b)(22)(iii) The school age child care program must post or display conspicuously in a place to which parents have free and daily access, the following: the address and telephone number of the appropriate regional office of the Office which may be contacted to lodge a complaint against the school age child care program for violations of statutory and regulatory requirements; and

414.15(b)(22)(i) The school age child care program must post or display conspicuously in a place to which parents have free and daily access, the following: the Office's school age child care program regulations;

414.15(a)(2) Each school age child care program that has been issued a registration by the Office must openly display such registration, along with any restrictions, limitations and waivers to the registration, in the program for which it was issued.

414.14(k) All child care programs must have at least one staff person who holds a valid certification in cardiopulmonary resuscitation (CPR) and first aid on the premises of the program during the program's operating hours.

414.14(b) Each applicant for, or individual in the position of director, teacher, or volunteer must complete Office- approved training that complies with federal minimum health and safety pre-service or three-month orientation period requirements. This training must be obtained pre-service or within three months of starting such position.

414.13(b) School-age child care programs must review and evaluate the backgrounds of all applicants for staff and volunteer positions. All applicants whose backgrounds must be reviewed must be required to provide the following:

414.11(a)(1)(i) A child's individual health care plan must provide all information needed to safely care for the child.

414.5(x) Firearms, shotguns and rifles are prohibited at the child care program, except that nothing in this section shall be construed to prohibit a police officer or peace officer, as those terms are defined in section 1.20 of the criminal procedure law, or a security guard, as defined in section 89-f of the general business law, from possessing a firearm, shotgun or rifle on the premises for the protection of the child care program. Each child care program shall post signs providing notification of such prohibition that read: "No firearms, shotguns or rifles are permitted on these premises." Such signs, not less than eight and one-half inches by eleven inches, shall be posted in a prominent manner and within reasonable distance of each entrance of the child care program. Such signs shall be distributed by the Office of Children and Family Services.

414.5(m)(2) 911 and the Poison control phone number must be posted conspicuously on or next to all stationary telephones designated for the school age child care program's use.

414.5(b)(2) The Emergency Evacuation Diagram, as approved by the Office, must be posted in a conspicuous place in every room used by the school age child care program.

414.15(c)(28) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: a copy of a certificate of insurance from an insurance company showing the intent to provide general liability insurance to the program upon registration and a copy of the insurance policy issued after licensure;

414.15(c)(19) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: current cardio-pulmonary resuscitation and first aid certificates as required pursuant to section 414.14 of this Part;

414.15(c)(6) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: children's individual health care plans; parental consents for emergency medical treatment; the name and dosage of any medications used by a child, the frequency of administration of such medications, and a record of their administration by program staff; daily health check documentation; a record of illnesses and injuries occurring while in care; and any indicators of child abuse or maltreatment;

414.15(c) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner:

414.15(b)(22)(iv) The school age child care program must post or display conspicuously in a place to which parents have free and daily access, the following: a copy of the most recent compliance history report immediately after it is issued to the program by the Office.

414.15(b)(21)(iii) A school age child care program must give the parent, at the time of admission of a child, a written policy statement including, but not limited to:the policies of the school age child care program regarding admission and disenrollment policies;

414.13(d)(3) With the prior written approval of the Office, a staff person who is qualified to perform program supervision functions may perform such functions at up to four different programs operated by a single agency. In order to obtain Office approval, the agency will be required to demonstrate how the staff person will provide adequate supervision and program development support to each site.

414.8(q)(1)(i) Each school-age child care program shall require any and all visitors to the facility to: sign in upon entry to the premises;

Corrected during the visit

414.5(b)(7) Each program must have on site a variety of supplies including food, water, first aid and other safety equipment to allow for the protection of the health and safety of children in the event parents are unable to pick up children due to a local disaster. The plan must take into account a child's needs for an overnight stay. Food supplies must be non-perishable and of sufficient quantity for all children for an overnight stay. Programs that serve food daily and have a food supply stored on site for their daily operation or are co-located at a site with a cafeteria, pantry or eatery of some kind are not required to store emergency food or water supplies if they can show that they have access to and permission to use those foods in a declared emergency.

414.5(b)(1) The plan, as submitted with the application or changed thereafter, must be reviewed with the parents of the children in the program and all staff that work in the program.

414.4(b)(4) The program must maintain on file a record of each evacuation drill conducted, using forms furnished by the Office or approved equivalents.

414.15(c)(3) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: the name, address, gender, and date of birth of each child and each child's parents' names, addresses, telephone numbers and place(s) at which the parents or other persons responsible for the child can be reached in case of an emergency;

414.11(a)(1) The program must obtain an individual health plan for any child identified as a child with special health care needs, prior to the child being in attendance at the program.

414.15(c)(3) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: the name, address, gender, and date of birth of each child and each child's parents' names, addresses, telephone numbers and place(s) at which the parents or other persons responsible for the child can be reached in case of an emergency;

414.13(d)(3) With the prior written approval of the Office, a staff person who is qualified to perform program supervision functions may perform such functions at up to four different programs operated by a single agency. In order to obtain Office approval, the agency will be required to demonstrate how the staff person will provide adequate supervision and program development support to each site.

414.8(j) When a school-age child care program is in operation, an adequate number of qualified staff must be on duty to protect the health and safety of the children in care.

Corrected during the visit

414.5(b)(7) Each program must have on site a variety of supplies including food, water, first aid and other safety equipment to allow for the protection of the health and safety of children in the event parents are unable to pick up children due to a local disaster. The plan must take into account a child's needs for an overnight stay. Food supplies must be non-perishable and of sufficient quantity for all children for an overnight stay. Programs that serve food daily and have a food supply stored on site for their daily operation or are co-located at a site with a cafeteria, pantry or eatery of some kind are not required to store emergency food or water supplies if they can show that they have access to and permission to use those foods in a declared emergency.

414.4(b)(4) The program must maintain on file a record of each evacuation drill conducted, using forms furnished by the Office or approved equivalents.

414.15(c)(3) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: the name, address, gender, and date of birth of each child and each child's parents' names, addresses, telephone numbers and place(s) at which the parents or other persons responsible for the child can be reached in case of an emergency;

414.14(k) All child care programs must have at least one staff person who holds a valid certification in cardiopulmonary resuscitation (CPR) and first aid on the premises of the program during the program's operating hours.

414.14(c)(1) Each staff person and volunteer must complete a minimum of thirty (30) hours of training every two years. The required (30) hours of training every two years is subject to the following conditions: Fifteen of the required thirty (30) hours of training must be obtained during the person's first six months at the program.

414.13(d)(3) With the prior written approval of the Office, a staff person who is qualified to perform program supervision functions may perform such functions at up to four different programs operated by a single agency. In order to obtain Office approval, the agency will be required to demonstrate how the staff person will provide adequate supervision and program development support to each site.

414.5(b)(7) Each program must have on site a variety of supplies including food, water, first aid and other safety equipment to allow for the protection of the health and safety of children in the event parents are unable to pick up children due to a local disaster. The plan must take into account a child's needs for an overnight stay. Food supplies must be non-perishable and of sufficient quantity for all children for an overnight stay. Programs that serve food daily and have a food supply stored on site for their daily operation or are co-located at a site with a cafeteria, pantry or eatery of some kind are not required to store emergency food or water supplies if they can show that they have access to and permission to use those foods in a declared emergency.

414.4(h) The director or a designated qualified staff member must conduct monthly inspections of the premises to observe possible fire and safety hazards. Any such hazard must be corrected immediately.

414.4(b)(1) Evacuation drills must be conducted at least monthly during various hours of operation of the school age child care program.