Headfirst Summer Camps

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #7, employed for 3 weeks, did not have documentation of requesting a central registry or criminal history check from a state they have previously lived in in the preceding 5 years.”

8VAC20-780-290-A-3

“Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children.”

8VAC20-780-510-I

“The center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the center has obtained written authorization from a parent/guardian. Child #4 had an expired authorization for a prescription medication, that was overdue by 13 months.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 07/15/2024, were not posted in a conspicuous place on the premises.”

8VAC20-780-500-A

“Based on observation, children did not wash their hands before eating snack. Evidence The children after playing in the gym did not wash their hands before handling or eating their snack.”

22.1-289.035-B-4

“Based on review of staff records, the child day center did not obtain a copy of the results of a criminal history record information check from any state in which the individual has resided in the preceding five years. Evidence Staff #1 does not have documentation of a criminal history record information check from any state they resided in outside the state of Virginia in the preceding five years,”

8VAC20-780-60-C

“Based on review of 5 children's records, the center kept an electronic copy of the proof of identity, without documenting the date and who saw the original proof of identity. Evidence For child #1, 2,3,4 and 5 there was an electronic copy of their proof of identity, with no documentation of who saw the original document or the date it was observed.”

8VAC20-780-240-A

“Based on review of ten staff records, seven do not contain documentation of the required Virginia Department of Education-sponsored orientation course completed within 90 calendar days of employment. Evidence Staff #3,4 and 5 have not completed the required Virginia Department of Education sponsored orientation course.”

8VAC20-780-160-C

“Based on review of 11 staff records, the center did not obtain at least every two years from the date of the first initial screening or testing obtain and submit the results of a follow-up tuberculosis screening for 2 staff members. Evidence Staff #1, date of hire 6/11/21, has an expired TB screening result in their file. Results in file are expired 6/18/2023. Staff #2, date of hire 6/11/23, has an expired TB screening result in their file. Results in file expired 9/27/22.”

8VAC20-780-450-A

“Based on observation cots and mats used by children during the designated rest period did not have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Evidences No linens or blankets are being used by the children.”

8VAC20-780-560-G

“Based on observation, when food was brought from home, the food container was not clearly dated and labeled in a way that identifies the owner. Evidence Ten lunch boxes brought from home were inspected, inside and out looking for child identification and current date. Ten out of ten did not contain a date, six out of ten were not labeled in a way that identifies the owner.”

8VAC20-780-550-A

“The center does not have a written emergency preparedness plan that address staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter in place and lockdown. Evidence The current written emergency preparedness plan is not complete. The plan does not address staff responsibility, assembly points, how essential documents will be secured, how medications and care plans will be secured, method to communicate with parents and procedures to reunite children with parent or authorized person designated by the parent to pick up the child.”

8VAC20-780-380-A-2

“Based on review of policies and procedures, the center which operates five or more hours per day does not have a designated rest period for at least one hour but no more than two hours a day for preschoolers registered in camp. The center is not offering a one hour but not more than two-hour rest period for preschoolers registered in camp.”

8VAC20-780-245-J

“The center has agreed to administer prescribed medications. Based on interviews with four staff members, the administration by a staff member who has satisfactorily completed a training program for this purpose that is an approved organization was not in place. Evidence Staff member # 1,2 ,3 and 4 were responsible for a locked fanny pac that contained medication. All four staff members stated they were able to administer the medication in the locked bag and they had been trained in the administration of the medication. Management confirmed that is not true, they are not trained in medication administration”

8VAC20-780-240-A

“Based on review of ten staff records, seven do not contain documentation of the required Virginia Department of Education-sponsored orientation course completed within 90 calendar days of employment. Evidence Staff # 1,3,5,6,8,9, and 10 have not completed the required Virginia Department of Education sponsored orientation course.”

8VAC20-780-60-A

“Based on review of 10 children’s records, the center did not maintain a record for each child that included all required documentation. Evidence The record for child #1,2,3,4,5,6.7.8.9. and 10 does not contain an address for two designated people to call in an emergency if a parent cannot be reached. The record for child # 1,2, and 4 does not contain a written care plan for their diagnosed food allergy that includes instructions from a physician regarding the food to which the child is allergic ad the steps to be taken in the event of a suspected or confirmed allergic reactio”

8VAC20-780-160-A

“Based on review of ten staff records, the center did not ensure each staff member submitted documentation of a negative tuberculosis screen that was completed within the last 30 calendar days of the date of employment. Evidence The tuberculosis documentation for staff #1, 2 and 10 was not completed within the last 30 days of their date of employment. Staff #1 date of hire 6/11/2022, TB dated 6/27/21.Staff #2 date of hire 6/11/2023, TB dated 7/28/2021. Staff #6 date of hire 6/11/2023, TB dated 9/27/2023.”

8VAC20-780-510-I

“The center can only administer medication that would normally be administered by a parent or guardian to a child if the center had obtained written authorization from a parent. Evidence Medication for child # 2 with a diagnosed allergy, was onsite with no authorization from a parent.”

8VAC20-780-550-D

“Based on review of emergency procedures, the center did not implement a month practice evacuation drill every month. Evidence A monthly practice evacuation drill was not conducted in July.”

8VAC20-770-60-C-2

“Based on review of staff records, 2 records did not contain a central registry finding within 30 days of date of hire (DOH). Evidence The record for staff #1 (DOH 5/22) and the record for staff #2 (DOH 6/20) did not contain documentation of a central registry finding within 30 days of date of hire.”

8VAC20-780-40-L

“Based on review of medications and discussions with staff, the center did not inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence Staff working with children were not made aware of the specific allergies, sensitivities and dietary restrictions of the children in care.”

8VAC20-780-140-A

“Based on review of 5 children's records, 1 did not contain a physical examination. before the first day of attendance. Evidence The record for staff #1 (start date 6/22) did not contain documentation of a physical examiniation.”

8VAC20-780-130-A

“Based on review of 5 children's records, 1 did not have documentation of the required immunization record. Evidence The record for child #1 did not contain an immunization record that is required by the State Board of Health before their first day of attendance.”

8VAC20-770-60-C-2

“Based on review of 5 staff records, 2 records did not contain a central registry finding within 30 days of date of hire (DOH). Evidence The record for staff #1 (DOH 5/22) and the record for staff #2 (DOH 6/20) did not contain documentation of a central registry finding within 30 days of date of hire”

22.1-289.035-B-2

“Based on review of 5 staff records, 1 did not contain documentation of a Criminal History Record search (fingerprint eligible letter) before their first day of employment (6/25/33). Evidence The record for staff #1 did not have documentation that a Criminal History Search was completed for the state of Virginia. The record did not contain an eligible fingerprint letter before their first day of hire (6/25/22).”

8VAC20-780-510-L

“Based on review of medications, not all medications were kept in a locked place using a safe locking method that prevents access by children. Evidence Medications were stored in unlocked fanny packs that were carried by the staff.”

8VAC20-780-40-M

“Based on review of medication the center did not maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan. Evidence It was noted "yes" to an allergy on the sign in sheet, but no specific details were documented on what the allergy was, if there were any sensitivities or any dietary restrictions.”