Haymarket Children's Academy

8VAC20-780-80-B-2 Complaint related: No

“The center is required to inform the department’s representative as soon as practicable, but not to exceed two business days, of any injury to a child that occurs while the child is under the supervision of the center and requires outside medical attention. On February 19, 2025 Child E tripped in the classroom and began complaining that their foot hurt. Staff applied ice but the child continued to complain about their foot hurting. After that day, the child did not return to the center for several days, so staff reached out to the family and learned that the child had broken their foot when they tripped. The child returned to care with a boot on their foot shortly after, but the center did not report the injury to the department.”

63.2-1509-A Complaint related: Yes

“As a mandated reporter, an individual in charge of a child day center who receives a report of suspected abuse or neglect from an employee shall report immediately to the local department or to the Department's toll-free child abuse and neglect hotline. On 5/30/25, at approximately 1:40 p.m., a staff member sent pictures of red marks on Child A’s face to Manager #2, and later informed Manager #2 that they witnessed Staff #1 cause the red marks on Child A’s face. A second staff member also reported that they shared their concerns about the incident with Manager #2. Manager #2 failed to report staff’s concerns as required to the local department.”

8VAC20-780-340-F Complaint related: No

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. On 6/4/25 at approximately 5:45pm, Child D, four-years-old, was left alone in the classroom for approximately 1-2 minutes when the rest of the class transitioned with the teacher to another area of the center.”

8VAC20-780-400-B Complaint related: Yes

“Behavioral guidance is required to be constructive is nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. On 6/2/25, Staff #1 was observed taking Child B, four-years-old, "kicking and screaming, crying, resisting" from the dining room to the adult bathroom outside, off of the playground. Other staff reported hearing the child "screaming and crying" in the bathroom and "a raised adult voice" and the door to the bathroom was locked. Interviews revealed that on multiple occasions, Staff #1 took Child B to both the inside and outside adult bathrooms when the child was having behavioral concerns.”

8VAC20-780-410-1 Complaint related: Yes

“The following action or threat thereof is forbidden: roughly handling a child. 1. On 5/29/25 in the dining room during afternoon snack, Staff #1 was observed roughly handling Child A, four-years-old. Staff #1 grabbed Child A by the arm in a smacking motion and continued to tightly hold the child’s arm while moving the child to another table. 2. Observed evidence later revealed that during the same time period, Staff #1 also roughly handled Child C, four-years-old, by grabbing the child by the arm, lifting Child C off of their chair, and pulling Child C across the room. 3. On 5/30/25 in the dining room during lunch time, Staff #1 was observed roughly handling Child A, four-years-old. Staff #1 grabbed the front of Child A’s neck then moved their hand up to Child A’s face where they grabbed the child’s face on either side using one hand to force the child to look at them. Red marks were observed on both sides of Child A’s face immediately following the grabbing incident.”

8VAC20-780-40-E Complaint related: No

“The licensee is required to ensure that the center’s activities, services, and facilities are maintained in compliance with these standards, the center’s own policies and procedures that are required by these standards, and the terms of the current license issued by the department. 1. On 6/4/25 at approximately 5:45pm, Staff #2 reported that they had become distracted talking to a parent and did not complete their name-to-face accountability procedure during a transition from the classroom to the lobby area. Subsequently, Child D, who was four-years-old, was left alone in the classroom for approximately 1-2 minutes.”

8VAC20-780-60-A-8

“Based on review of five child records, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: The record for Child #1 contained documentation of a diagnosed allergy to peanuts. The record for Child #3 contained documentation of a diagnosed allergy to peanuts and eggs. The records for Child #1 and Child #3 did not contain written care plans from each child’s physician.”

8VAC20-780-40-L

“Based on interview and review of documentation, the center did not ensure that all staff who work with children were informed of children’s allergies, sensitivities, and dietary restrictions. Evidence: On 9/3/24, in the ?Explorers 1? classroom, the Licensing Inspector (LI) asked Staff #5 if any of the children in the classroom had food allergies. Staff #5 reported that no children in the classroom had food allergies. The allergy list in the classroom was dated 4/4/24 and did not contain documentation of allergies in the classroom. The ?Explorers 1? class was later observed in the dining room eating lunch, where the allergy list posted was dated 8/19/24, and contained documentation that Child #1, who belongs to the ?Explorers 1? class, has a diagnosed peanut allergy, and Child #1 was present. The LI pointed out the allergy list to Staff #5, who stated she was not aware of the allergy. Upon reviewing Child #1?s record, the child has a diagnosed allergy to peanuts.”

8VAC20-780-40-M

“Based on observation, documentation review, and interview, the center did not maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions that was accessible to all staff who work with children and kept in each room or area where children were present. Evidence: 1. On 9/3/24 there was no allergy list in the ?Adventurers 3? classroom. 2. On 9/3/24 the allergy list posted in the ?Older Infants? classroom, ?Explorers 1? classroom, ?Adventurers 1? classroom, and ?Adventurers 2? classroom was dated 4/4/24. Child #1, from the ?Explorers 1? class, and Child #3, from the ?Older Infants? class, both enrolled on 8/19/24 and have diagnosed food allergies. Child #1 and Child #3 were not included on the allergy list posted in their classrooms.”

22.1-289.035-B-3

“Based on review of four staff records, the center did not submit a central registry request for one staff prior to employment. Evidence: The central registry request for Staff #4, with an employment date of 8/12/24, contained documentation that it was submitted on 8/27/24.”

8VAC20-780-60-A-8

“Based on review of five child records, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: The record for Child #1 contained documentation of a diagnosed allergy to peanuts. The record for Child #3 contained documentation of a diagnosed allergy to peanuts and eggs. The records for Child #1 and Child #3 did not contain written care plans from each child’s physician.”

8VAC20-780-40-L

“Based on interview and review of documentation, the center did not ensure that all staff who work with children were informed of children’s allergies, sensitivities, and dietary restrictions. Evidence: On 9/3/24, in the ?Explorers 1? classroom, the Licensing Inspector (LI) asked Staff #5 if any of the children in the classroom had food allergies. Staff #5 reported that no children in the classroom had food allergies. The allergy list in the classroom was dated 4/4/24 and did not contain documentation of allergies in the classroom. The ?Explorers 1? class was later observed in the dining room eating lunch, where the allergy list posted was dated 8/19/24, and contained documentation that Child #1, who belongs to the ?Explorers 1? class, has a diagnosed peanut allergy, and Child #1 was present. The LI pointed out the allergy list to Staff #5, who stated she was not aware of the allergy. Upon reviewing Child #1?s record, the child has a diagnosed allergy to peanuts.”

8VAC20-780-40-M

“Based on observation, documentation review, and interview, the center did not maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions that was accessible to all staff who work with children and kept in each room or area where children were present. Evidence: 1. On 9/3/24 there was no allergy list in the ?Adventurers 3? classroom. 2. On 9/3/24 the allergy list posted in the ?Older Infants? classroom, ?Explorers 1? classroom, ?Adventurers 1? classroom, and ?Adventurers 2? classroom was dated 4/4/24. Child #1, from the ?Explorers 1? class, and Child #3, from the ?Older Infants? class, both enrolled on 8/19/24 and have diagnosed food allergies. Child #1 and Child #3 were not included on the allergy list posted in their classrooms.”

22.1-289.035-B-3

“Based on review of four staff records, the center did not submit a central registry request for one staff prior to employment. Evidence: The central registry request for Staff #4, with an employment date of 8/12/24, contained documentation that it was submitted on 8/27/24.”

8VAC20-780-60-A-8

“Based on review of five child records, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: The record for Child #1 contained documentation of a diagnosed allergy to peanuts. The record for Child #3 contained documentation of a diagnosed allergy to peanuts and eggs. The records for Child #1 and Child #3 did not contain written care plans from each child’s physician.”

8VAC20-780-40-L

“Based on interview and review of documentation, the center did not ensure that all staff who work with children were informed of children’s allergies, sensitivities, and dietary restrictions. Evidence: On 9/3/24, in the ?Explorers 1? classroom, the Licensing Inspector (LI) asked Staff #5 if any of the children in the classroom had food allergies. Staff #5 reported that no children in the classroom had food allergies. The allergy list in the classroom was dated 4/4/24 and did not contain documentation of allergies in the classroom. The ?Explorers 1? class was later observed in the dining room eating lunch, where the allergy list posted was dated 8/19/24, and contained documentation that Child #1, who belongs to the ?Explorers 1? class, has a diagnosed peanut allergy, and Child #1 was present. The LI pointed out the allergy list to Staff #5, who stated she was not aware of the allergy. Upon reviewing Child #1?s record, the child has a diagnosed allergy to peanuts.”

8VAC20-780-40-M

“Based on observation, documentation review, and interview, the center did not maintain a current written list of all children’s allergies, sensitivities, and dietary restrictions that was accessible to all staff who work with children and kept in each room or area where children were present. Evidence: 1. On 9/3/24 there was no allergy list in the ?Adventurers 3? classroom. 2. On 9/3/24 the allergy list posted in the ?Older Infants? classroom, ?Explorers 1? classroom, ?Adventurers 1? classroom, and ?Adventurers 2? classroom was dated 4/4/24. Child #1, from the ?Explorers 1? class, and Child #3, from the ?Older Infants? class, both enrolled on 8/19/24 and have diagnosed food allergies. Child #1 and Child #3 were not included on the allergy list posted in their classrooms.”

22.1-289.035-B-3

“Based on review of four staff records, the center did not submit a central registry request for one staff prior to employment. Evidence: The central registry request for Staff #4, with an employment date of 8/12/24, contained documentation that it was submitted on 8/27/24.”

8VAC20-780-340-F Complaint related: Yes

“Based on review of observed evidence and interviews, the center did not ensure that children under 10 years of age were always within actual sight and sound supervision of staff. Evidence: On 5/23/24 Child A, six-years-old, and Child B, nine-years-old, entered ?the Art Room? by themselves and closed the door. For approximately two minutes the children remained in the closed classroom by themselves, climbing on top of and walking across tables. After approximately two minutes Child B opened the door and exited the classroom and Staff #1 was then observed entering the classroom to remove Child A.”

8VAC20-780-560-P

“Based on interview and documentation reviewed, a child with a diagnosed food allergy was served a food identified in the child’s written allergy care plan. Evidence: At approximately 9:30am on 3/13/24 Child A was served milk by Staff #1 at breakfast. The allergy care plan for Child A contains documentation of diagnosed allergies to dairy and peanuts.”

8VAC20-780-560-P

“Based on interview and documentation reviewed, a child with a diagnosed food allergy was served a food identified in the child’s written allergy care plan. Evidence: At approximately 9:30am on 3/13/24 Child A was served milk by Staff #1 at breakfast. The allergy care plan for Child A contains documentation of diagnosed allergies to dairy and peanuts.”

8VAC20-790-600-F

“Based on review of six staff records, the center did not ensure that staff who work directly with children annually completed the department’s health and safety update course. Evidence: The most recent health and safety update training on record for Staff #1 was dated 10/11/22. The most recent health safety update training on record for Staff #3 was dated 1/9/23. There was no health and safety update training on record for Staff #4. The training was required for Staff #4 by 12/10/23.”

8VAC20-780-160-A

“REPEAT VIOLATION: Based on review of six staff records, the center did not ensure that each staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment. Evidence: The TB screening on record for Staff #5, with an employment date of 10/2/23, was dated 10/13/23.”

8VAC20-790-600-F

“Based on review of six staff records, the center did not ensure that staff who work directly with children annually completed the department’s health and safety update course. Evidence: The most recent health and safety update training on record for Staff #1 was dated 10/11/22. The most recent health safety update training on record for Staff #3 was dated 1/9/23. There was no health and safety update training on record for Staff #4. The training was required for Staff #4 by 12/10/23.”

8VAC20-780-160-A

“REPEAT VIOLATION: Based on review of six staff records, the center did not ensure that each staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment. Evidence: The TB screening on record for Staff #5, with an employment date of 10/2/23, was dated 10/13/23.”

8VAC20-780-160-A

“Based on review of five staff records, the program did not ensure that each staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children, and that documentation was completed within the last 30 calendar days of the date of employment. Evidence: The TB screening on record for Staff #1, with an employment date of 1/24/22, was dated 2/5/22. The TB screening on record for Staff #2, with an employment date of 6/9/23, was dated 6/17/23. The TB screening on record for Staff #3, with an employment date of 6/12/23, was dated 10/29/21. The TB screening on record for Staff #4, with an employment date of 5/31/23, was dated 6/21/23.”

8VAC20-780-240-A

“Based on review of five staff records and interview, the program did not ensure that the Virginia Department of Education-sponsored orientation course (Preservice) was completed within 90 calendar days of employment by each staff. Evidence: The record for Staff #5, with an employment date of 11/11/19, did not include documentation of the Preservice training, and the Director confirmed that Staff #5 has not yet completed the training.”

8VAC20-780-160-A

“Based on review of five staff records, the program did not ensure that each staff member submitted documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children, and that documentation was completed within the last 30 calendar days of the date of employment. Evidence: The TB screening on record for Staff #1, with an employment date of 1/24/22, was dated 2/5/22. The TB screening on record for Staff #2, with an employment date of 6/9/23, was dated 6/17/23. The TB screening on record for Staff #3, with an employment date of 6/12/23, was dated 10/29/21. The TB screening on record for Staff #4, with an employment date of 5/31/23, was dated 6/21/23.”

8VAC20-780-240-A

“Based on review of five staff records and interview, the program did not ensure that the Virginia Department of Education-sponsored orientation course (Preservice) was completed within 90 calendar days of employment by each staff. Evidence: The record for Staff #5, with an employment date of 11/11/19, did not include documentation of the Preservice training, and the Director confirmed that Staff #5 has not yet completed the training.”

8VAC20-780-80-A

“Based on review of attendance records it was determined that a written record of attendance that documents the arrival and departure of each child as it occurs was not documented for each child. Evidence: 1.) There were 8 children in care during the inspection with 4 children marked present on the attendance record. 2.) The departure times for the children in the toddler room were not documented for 06/08/2022.”

8VAC20-780-500-B

“Based on classroom observation it was determined that not all diapering procedures were followed. Evidence: The changing pad in the infant room had two tears on the right edge of the changing pad making the changing pad absorbent. The tears in the pad no longer allowed the pad to be nonabsorbent as required.”

22VAC40-185-340-F

“Based on interview and observation of the infant room it was determined that children under the age of 10 years were not always within sight and sound supervision of staff. Evidence: Child A (d.o.b. 04/30/2021), child B (d.o.b. 06/28/2021), child C (d.o.b. 07/01/2021) and child D (d.o.b. 06/24/2021) were observed sleeping in designated nap rooms without the supervision of a staff member physically in the room. Staff were using windows and open doors to supervise sleeping infants in the dimly lit nap rooms without physically being in the nap room to supervise the children.”

22VAC40-185-270-A

“Based on observation of the center and interviews with staff it was determined that not all areas and equipment of the center were maintained in safe and operable condition. Evidence: 1. The Licensing Inspector observed loose-fitted crib sheets in cribs used by infants B, D, E and F. 2. Multiple holes were observed on the concrete perimeter fence surrounding all three playgrounds posing a potential finger entrapment. 3. Two protruding screws on a wooden plank attached to the chain-link fence were observed on the preschool playground posing a potential to snag skin or entangle clothing. 4. The rubber matting on the large play structure of the preschool playground is cracked exposing metal that is beginning to rust. The cracked matting has sharp and exposed edges. 5. A lawn mower on the school age playground was accessible to the children observed playing on the playground. 6. A cracked foot stool with sharp edges was observed in the "outpost" (school age room) in front of the water fountain.”

22VAC40-185-330-C

“Based on observation it was determined that not all ground supports were covered with materials that protect children from injury. Evidence: A tarp on the ground of the toddler playground was exposed posing a potential tripping hazard.”

22VAC40-185-510-J

“Based on observation it was determined that not all medication was kept in a locked place. Evidence: An unlabeled bottle of daytime cold and flu medication was observed in an unlocked cabinet of the "dining cart room." (cafeteria)”

22VAC40-185-280-B

“Based on observation it was determined that not all hazardous substances were kept in a locked place. Evidence: 1. The laundry/storage room was observed unlocked with the following hazardous substances observed: floor stripping, 1 bottle of adhesive remover, 3 bottles of glass cleaner, laundry detergent, 4 bottles of disinfectant, 2 bottles of sanitizer, 3 bottles of multi-purpose cleaner, and 2 bottles of hand soap. 2. A bottle of air freshener which stated to keep out of reach of children was observed in an unlocked cabinet in the "adventures" (children age 3 and 4 years) classroom.”