Hallwood Head Start

8VAC20-780-280-B

“Repeat Violation Hazardous substances must be in a locked place that prevents access by children. There were unlocked cleaning solutions in a kitchen cabinet. There was unlocked deodorizer in a bathroom cabinet.”

8VAC20-780-160-C

“Repeat Violation A tuberculosis (TB) screening is required every two years from the last screening. Staff #2 updated screening was due 5 months ago. The updated screening had not yet been completed.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child 1 and Child 2, who had been attending for one week, did not have documentation of an immunization record on file.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for over two weeks, did not have documentation of requesting a central registry and a sex offender registry check from one state.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #1 was missing the a work phone number for a parent.”

8VAC20-780-70

“Repeat Violation Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. If taken over the phone, reference checks shall be signed and dated. The reference checks for Staff 1 were not signed or dated.”

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. The lists in two preschool rooms were not dated and were posted on the wall in plain sight.”

8VAC20-780-160-C

“Repeat Violation A tuberculosis (TB) screening is required every two years from the last screening. Staff #2 updated screening was due 7 months ago and had not yet been completed.”

8VAC20-790-600-F

“Staff who work directly with children shall annually complete the department’s health and safety update course. Staff 2 and Staff 3 did not have documentation in the record to demonstrate that the required 2025 health and safety update training course had been completed.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. There was paint and liquid adhesives in an unlocked storage closet in the large bathroom.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within actual sight and sound supervision of staff. During the inspection, Child #1, a three year old, was observed walking alone through the hallway unsupervised.”

8VAC20-780-270-A

“Repeat Violation The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a safe and operable condition. There was a hole, approximately 2 inches in diameter, at the base of the wall in the large bathroom.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. There was paint and liquid adhesives in an unlocked storage closet in the large bathroom.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within actual sight and sound supervision of staff. During the inspection, Child #1, a three year old, was observed walking alone through the hallway unsupervised.”

8VAC20-780-270-A

“Repeat Violation The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a safe and operable condition. There was a hole, approximately 2 inches in diameter, at the base of the wall in the large bathroom.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. The record for staff #2 did not have a current TB screening. The updated screening was due 2 years ago.”

8VAC20-780-70

“The following staff records shall include the name, address, and telephone number of a person to be notified in an emergency. This information shall be kept at the center. There was no emergency contact information at the center for staff #2 and staff #3.”

8VAC20-780-260-B

“The center shall obtain annual approval from the health department for meeting the requirements for water supply, sewage disposal system, and food service, if applicable. The center did not have current health inspections. The environmental sanitation inspection was due 5 months ago. The food permit inspection was due 3 months ago.”

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. There was a dead spider, a dead cricket and paper in a urinal in the large bathroom.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The inspection summary from the most recent inspection, dated 9/10/2024, were not posted.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. The record for staff #2 did not have a current TB screening. The updated screening was due 2 years ago.”

8VAC20-780-70

“The following staff records shall include the name, address, and telephone number of a person to be notified in an emergency. This information shall be kept at the center. There was no emergency contact information at the center for staff #2 and staff #3.”

8VAC20-780-260-B

“The center shall obtain annual approval from the health department for meeting the requirements for water supply, sewage disposal system, and food service, if applicable. The center did not have current health inspections. The environmental sanitation inspection was due 5 months ago. The food permit inspection was due 3 months ago.”

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. There was a dead spider, a dead cricket and paper in a urinal in the large bathroom.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The inspection summary from the most recent inspection, dated 9/10/2024, were not posted.”

8VAC20-780-280-B

“Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. 1.In the 3-year-old classroom there was a container of anti-bacterial wipes sitting on a low shelf in a child play area. 2.The Director confirmed the container was accessible to children.”

8VAC20-780-70

“Repeat Violation Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member or volunteer with all the required information. Evidence: 1.The record for volunteer #2 did not include documentation at the center of the name, address and telephone number of a person to be notified in an emergency.”

8VAC20-780-320-B

“Based on observation and measurement, it was determined the facility did not ensure that the water temperature did not exceed 120F. 1.The sink in the student bathroom measured 124 F with a thermometer.”

22.1-289.036-B-3

“Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents have documentation of current central registry checks. 1.There were no central registry checks in the record for board member #11 and #12. 2.The central registry check for board member #8 was not current. The central registry check was dated 10/18/2018, therefore it had been more then 5 years since it was completed. a.Staff #7 confirmed current central registry checks were not in the records.”

22.1-289.036-B-2

“Based on the review of board member records, it was determined that the facility did not ensure that all applicants (officers of the corporation) and agents, have documentation of current criminal history checks. 1.There were no criminal history record checks in the record for board member #9, #11 and #12. a.Staff #7 confirmed criminal history checks were not in the records.”

22.1-289.036-B-1

“Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents provide sworn statements. 1.There were no sworn statements in the record for board member #8, #9, #10, #11 and #12. 2.There was no sworn statement in the record for agent (staff) #7. a.Staff #7 confirmed the sworn statements were not in the records.”

8VAC20-780-160-A

“Repeat Violation Based on a review of staff records, it was determined that the facility did not ensure that all staff provide documentation of a negative TB screening at the time of employment and prior to coming into contact with children. Evidence: 1.The record for staff #6 (date of hire 10/29/18) did not contain documentation that a TB screening had been provided. 2.Staff #7 confirmed the TB screening was not in the record.”

8VAC20-790-600-F

“Repeat Violation Based on record review and interviews, it was determined the vendor did not ensure that staff who work directly with children shall, in addition to preservice and orientation training, annually attend at least 16 hours of training and staff development activities, to include the departments health and safety update course. Evidence: Staff #1 (date of hire 8/24/23), staff #3 (date of hire 8/21/23) and #4 (date of hire 10/5/21) had not completed the annual health and safety update training as required.”

8VAC20-790-600-D-1

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure all staff who work directly with children shall have within 90 days of the date of employment, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. 1.The record for staff #1 (date of hire 8/24/23) did not contain documentation of current CPR certification.”

8VAC20-790-600-D-2

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment, current certification in first aid appropriate to the ages of children in care. 1.The record for staff #1 (date of hire 8/24/23) did not contain documentation of current first aid certification.”

8VAC20-780-280-B

“Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. 1.In the 3-year-old classroom there was a container of anti-bacterial wipes sitting on a low shelf in a child play area. 2.The Director confirmed the container was accessible to children.”

8VAC20-780-70

“Repeat Violation Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member or volunteer with all the required information. Evidence: 1.The record for volunteer #2 did not include documentation at the center of the name, address and telephone number of a person to be notified in an emergency.”

8VAC20-780-320-B

“Based on observation and measurement, it was determined the facility did not ensure that the water temperature did not exceed 120F. 1.The sink in the student bathroom measured 124 F with a thermometer.”

22.1-289.036-B-3

“Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents have documentation of current central registry checks. 1.There were no central registry checks in the record for board member #11 and #12. 2.The central registry check for board member #8 was not current. The central registry check was dated 10/18/2018, therefore it had been more then 5 years since it was completed. a.Staff #7 confirmed current central registry checks were not in the records.”

22.1-289.036-B-2

“Based on the review of board member records, it was determined that the facility did not ensure that all applicants (officers of the corporation) and agents, have documentation of current criminal history checks. 1.There were no criminal history record checks in the record for board member #9, #11 and #12. a.Staff #7 confirmed criminal history checks were not in the records.”

22.1-289.036-B-1

“Based on the review of board member records, it was determined the facility did not ensure that all applicants (officers of the corporation) and agents provide sworn statements. 1.There were no sworn statements in the record for board member #8, #9, #10, #11 and #12. 2.There was no sworn statement in the record for agent (staff) #7. a.Staff #7 confirmed the sworn statements were not in the records.”

8VAC20-780-160-A

“Repeat Violation Based on a review of staff records, it was determined that the facility did not ensure that all staff provide documentation of a negative TB screening at the time of employment and prior to coming into contact with children. Evidence: 1.The record for staff #6 (date of hire 10/29/18) did not contain documentation that a TB screening had been provided. 2.Staff #7 confirmed the TB screening was not in the record.”

8VAC20-790-600-F

“Repeat Violation Based on record review and interviews, it was determined the vendor did not ensure that staff who work directly with children shall, in addition to preservice and orientation training, annually attend at least 16 hours of training and staff development activities, to include the departments health and safety update course. Evidence: Staff #1 (date of hire 8/24/23), staff #3 (date of hire 8/21/23) and #4 (date of hire 10/5/21) had not completed the annual health and safety update training as required.”

8VAC20-790-600-D-1

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure all staff who work directly with children shall have within 90 days of the date of employment, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. 1.The record for staff #1 (date of hire 8/24/23) did not contain documentation of current CPR certification.”

8VAC20-790-600-D-2

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment, current certification in first aid appropriate to the ages of children in care. 1.The record for staff #1 (date of hire 8/24/23) did not contain documentation of current first aid certification.”

8VAC20-780-240-A

“Repeat Violation Based on the review of records and interview, it was determined the center did not ensure that the Virginia Department of Education sponsored orientation course is completed within 90 calendar days of employment. Evidence: 1.The records for staff #2, staff #3, and staff #4 did not contain documentation that the Virginia Department of Education sponsored orientation course was completed.”

8VAC20-780-280-B

“Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1.In the bathroom there was an unlocked cabinet that contained cleaning agents, mild acid and disinfectants. 2.Staff #3 confirmed the cabinet with the cleaning agents was not locked.”

8VAC20-780-350-B-4

“Based on observations, record review and interviews it was determined that the facility did not ensure that the staff-to-child ratio of 1:10 for children three-year-olds up to school age eligible was maintained. Evidence: 1.In the 4?5-year-old classroom there was one staff member (staff #5) supervising 15 children for approximately 3 minutes. 2.In the 3?4-year-old classroom there were 15 children with one staff member for approximately 15 minutes. 3.The Director confirmed the classrooms were out of ratio.”

8VAC20-780-70

“Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member with all the required information. Evidence: 1.Documentation of emergency contact name, address, and phone number for staff #4 and staff #5 was not kept at the center. 2.Staff #3 confirmed the information was not at the center.”

8VAC20-790-600-D-1

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1.The records for staff #2 and #3 did not contain documentation of current CPR certifications.”

8VAC20-790-600-F

“Repeat Violation Based on record review and interviews, it was determined the vendor did not ensure that staff who work directly with children shall, annually attend at least 16 hours of training and staff development activities, to include the departments health and safety update course. Evidence: 1.The records for staff #1, #2, #3 and #5 did not include documentation that the 2023 health and safety update training course had been completed.”

8VAC20-790-600-D-2

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in first aid appropriate to the ages of children in care. Evidence: 1.The records for staff #2 and #3 did not contain documentation of current first aid certifications.”

8VAC20-780-240-A

“Repeat Violation Based on the review of records and interview, it was determined the center did not ensure that the Virginia Department of Education sponsored orientation course is completed within 90 calendar days of employment. Evidence: 1.The records for staff #2, staff #3, and staff #4 did not contain documentation that the Virginia Department of Education sponsored orientation course was completed.”

8VAC20-780-280-B

“Repeat Violation Based on observation and interviews, it was determined that the facility did not ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1.In the bathroom there was an unlocked cabinet that contained cleaning agents, mild acid and disinfectants. 2.Staff #3 confirmed the cabinet with the cleaning agents was not locked.”

8VAC20-780-350-B-4

“Based on observations, record review and interviews it was determined that the facility did not ensure that the staff-to-child ratio of 1:10 for children three-year-olds up to school age eligible was maintained. Evidence: 1.In the 4?5-year-old classroom there was one staff member (staff #5) supervising 15 children for approximately 3 minutes. 2.In the 3?4-year-old classroom there were 15 children with one staff member for approximately 15 minutes. 3.The Director confirmed the classrooms were out of ratio.”

8VAC20-780-70

“Based on a review of staff records it was determined that the center did not ensure that a record was kept for each staff member with all the required information. Evidence: 1.Documentation of emergency contact name, address, and phone number for staff #4 and staff #5 was not kept at the center. 2.Staff #3 confirmed the information was not at the center.”

8VAC20-790-600-D-1

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1.The records for staff #2 and #3 did not contain documentation of current CPR certifications.”

8VAC20-790-600-F

“Repeat Violation Based on record review and interviews, it was determined the vendor did not ensure that staff who work directly with children shall, annually attend at least 16 hours of training and staff development activities, to include the departments health and safety update course. Evidence: 1.The records for staff #1, #2, #3 and #5 did not include documentation that the 2023 health and safety update training course had been completed.”

8VAC20-790-600-D-2

“Repeat Violation Based on record review and interviews, it was determined that the vendor did not ensure that all staff who work directly with children shall have within 90 days of the date of employment or 90 days from subsidy vendor approval current certification in first aid appropriate to the ages of children in care. Evidence: 1.The records for staff #2 and #3 did not contain documentation of current first aid certifications.”