Gwendolen Phelps

8VAC20-800-830-C

“Documentation shall be maintained of emergency evacuation. The emergency evacuation drill for June was not documented.”

8VAC20-800-100-A

“The provider shall obtain documentation of a physical examination by or under the direction of a physician prior to a child's attendance or within 30 days after the first day of attendance. Child #3 has been in care for over two months and does not have a physical.”

8VAC20-800-110-B

“Each immunization report shall include the dates of the immunizations and shall be signed by a licensed physician, the physician's designee, or an official of a local health department. The record for child # 3 has immunization records not signed.”

8VAC20-800-40-A

“The provider shall ensure that the total number of children receiving care at any one time does not exceed the maximum licensed capacity of the home. The license capacity is 12. The provider had 19 children in care and had been over capacity for four days.”

8VAC20-800-780-B

“REPEAT VIOLATION Annually, the provider shall review with the parents the emergency contact information, ensure the information is correct and obtain the parent’s signed acknowledgement of the review. Child #5?s annual review was one year past due.”

8VAC20-800-60-B

“A child’s record shall contain all of the required information. Child #1?s record was missing the following required information: name, address and telephone number for each custodial parent’s place of employment; name, address and phone number of a second designated person to contact in case of an emergency and parents cannot be reached; and proof of the child’s age and identity. Child #2?s record was missing the following required information: name and policy number of the child’s medical insurance and name, address and telephone number for the second custodial parent’s place of employment. Child #4?s record was missing the following required information: proof of child’s age and identity.”

8VAC20-800-280

“Potentially poisonous substances, materials and supplies shall be stored in areas inaccessible to children. The laundry room door was unlocked and contained several potentially poisonous substances.”

8VAC20-800-780-B

“Annually, the provider shall review with the parent the emergency contact information to ensure the information is correct and obtain the parent’s signed acknowledgement of the review. Child #3, who had been enrolled for almost 2 years, did not have a parent’s signed acknowledgement on file of an annual review of emergency contact information. Child #4, who had been enrolled for almost 2 years, did not have a parent’s signed acknowledgement on file of an annual review of emergency contact information.”

8VAC20-800-90-C

“The family day home shall obtain documentation of additional immunizations once between each child’s fourth and sixth birthdays. Child # 5, age 8 and enrolled for more than seven years, did not have documentation of documentation of additional immunizations between the child’s fourth and sixth birthdays.”

8VAC20-800-780-B

“Annually, the provider shall review with the parent the emergency contact information to ensure the information is correct and obtain the parent’s signed acknowledgement of the review. Child #3, who had been enrolled for almost 2 years, did not have a parent’s signed acknowledgement on file of an annual review of emergency contact information. Child #4, who had been enrolled for almost 2 years, did not have a parent’s signed acknowledgement on file of an annual review of emergency contact information.”

8VAC20-800-90-C

“The family day home shall obtain documentation of additional immunizations once between each child’s fourth and sixth birthdays. Child # 5, age 8 and enrolled for more than seven years, did not have documentation of documentation of additional immunizations between the child’s fourth and sixth birthdays.”

8VAC20-800-100-A

“REPEAT VIOLATION The provider shall obtain documentation of a physical examination prior to a child's attendance or within 30 days after the first day of attendance. Child #4 had been in care for about two months before documentation of a physical examination was obtained.”

8VAC20-800-90-A

“REPEAT VIOLATION Before attendance, documentation of immunizations is to be obtained for each child. Child #4 had been in care for about two months before the immunization record was obtained.”

8VAC20-800-110-B

“Physical examination records and immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization record for Child #1 was not signed and dated.”

8VAC20-800-100-A

“REPEAT VIOLATION The provider shall obtain documentation of a physical examination prior to a child's attendance or within 30 days after the first day of attendance. Child #4 had been in care for about two months before documentation of a physical examination was obtained.”

8VAC20-800-90-A

“REPEAT VIOLATION Before attendance, documentation of immunizations is to be obtained for each child. Child #4 had been in care for about two months before the immunization record was obtained.”

8VAC20-800-110-B

“Physical examination records and immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization record for Child #1 was not signed and dated.”

8VAC20-800-780-B

“Based on review of record and interview, the provider failed to review the parent emergency contact information and obtain the parent’s signed acknowledgment of the review at least annually. Evidence: 1. Child #3, Child #4 and Child #5?s record did not have documentation of an annual review of the emergency contact information. Staff #1 confirmed that the emergency information had not been reviewed annually.”

8VAC20-800-780-B

“Based on review of record and interview, the provider failed to review the parent emergency contact information and obtain the parent’s signed acknowledgment of the review at least annually. Evidence: 1. Child #3, Child #4 and Child #5?s record did not have documentation of an annual review of the emergency contact information. Staff #1 confirmed that the emergency information had not been reviewed annually.”

8VAC20-800-100-A

“Based on review of records, the provider failed to obtain documentation of a physical examination prior to the child’s attendance or within 30 days of attendance. Evidence: 1. The provider confirmed that Child #5?s first day of attendance was 09/01/2023. 1. The physical examination on file was dated 11/02/2023.”

8VAC20-800-90-A

“Based on review of records, the provider failed to obtain documentation that a child had been adequately immunized before the child attended the family day home. Evidence: 1. The provider confirmed that Child #5?s first day of attendance was 09/01/2023. 2. The immunization documentation in file was dated 11/02/2023.”