Frog & Toad Child Care & Learning Center

Regulation 6.2.1.3: The program director shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“During interviews, staff members indicated there were six (6) children ages two(2) to three(3) years old with one (1) staff member. The program director stated that the second staff member assigned to that room had left the building for lunch. The staff schedule reflected that the staff had been absent for 34 minutes. The ratio for this age group is five (5) children to one (1) staff. This is a serious violation. Corrective Action: Group size and child to staff ratios are to be maintained at all times. Review group size requirements with all staff members. Develop a program improvement plan identifying staff responsibilities and actions to be taken to maintain staff to child ratio and/or group size requirements during routine and unexpected staffing patterns. A Parental Notification Letter, which is a copy of the licensing report, must be provided to each parent of every child enrolled within ten (10) days of the report submission. Provide a list of parent's names, child's name and contact information for each enrolled child, as well as the plan to ann.sparrow@vermont.gov by 5/11/2026. Status: Appeal Period.”

Correction date in the state record: May 7, 2026

Regulation 7.3.1.5: The program director of a CBCCPP licensed for thirteen (13) or more children shall complete within one (1) year of employment start date a three (3) college credit course in managing an early care and education program that includes budgeting and financial management, approved by the Division; or the licensee shall employ a business manager as in the rule 7.6.1 of these regulations.

“A review of the program's Associated Parties list and the director's BFIS Quality and Credentialing Account, reflected that the director has not completed a three (3) college credit course in managing an early care and education program that includes budgeting and financial management, nor is there an identified business manager. Corrective Action: Develop a written plan which includes all of the details of how and when the program will come into compliance with rule 7.3.1.5 by either identifying a business manager or having the director complete a three (3) college credit course in managing an early care and education program that includes budgeting and financial management.”

Correction date in the state record: Mar 31, 2022

Regulation 5.8.2: Staff shall ensure that if an accident or injury occurs to a child, while in attendance, immediate action is taken to protect the child from further harm and notification of the child's parents as quickly as possible.

“Two children began fighting and a staff member separated them. One of the children was injured and did not receive treatment nor was the parent was not notified of the injury. The staff member was not aware of the injury until the following day when the parents informed them of the injury their child received. Corrective Action: Submit a program improvement plan on how staff will check for and handle injuries at the program and notify children's parents immediately if a child is injured. This should include staff roles and responsibilities, how and when notification will happen, and necessary documentation required.”

Correction date in the state record: Dec 6, 2019

Regulation 6.2.8.4.1: The program director shall consult with the child's parent(s) and professionals, as appropriate, to develop and implement a plan to address concerns, with the goal of continuing the child's enrollment.

“A family was given a two week termination of care notice before opportunities to deploy strategies and implement a plan to address concerns was completed. Corrective Action: Submit a program improvement plan detailing how the program will work in consult with parents and professionals. Include how a sufficient amount of time will be given to implement strategies with the goal of continuing a child's enrollment.”

Correction date in the state record: Dec 6, 2019

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“At 12:00pm, there were 10 children documented as present in the toddler room but only 9 were in care. Corrective Action: Effective immediately, the arrival and departure times of each child in care will be accurately documented”

Correction date in the state record: Oct 26, 2020