Fair Haven Grade School Preschool Program

Regulation 7.3.2.5: Classroom Aide A classroom aide is at least eighteen (18) years of age, is able to comprehend basic written format, and meets one (1) of the following qualifications: * At least a high school graduate or has completed a GED and completes the Fundamentals for Early Childhood Professionals' course or the Vermont Afterschool Essentials Certificate within the first twelve (12) months of employment; or * At least a high school graduate or has completed a GED and successful completion of a three (3) college credit course in child or human development or in school age care and education within the first twelve (12) months of employment.

“A review of staff files and BFIS credential accounts reflected that Staff A, who has been working with the program since September 2022 and Staff B who has worked witht he program since October of 2022, had not yet satisfied the requirements for Aide within the first twelve months as stated in this rule. Staff testimony confirmed that Staff A and B had not yet satisfied said requirements. Corrective Action: As discussed, develop a plan which ensures Staff A and B satisfy the requirements of this rule in a timely manner. Ensure that the plan is submitted to Licensor [name] for approval no later than 05/17/2024. In the corrective action email, include details of how Staff A and B will come into compliance and a system for tracking and ensuring that Aides meet the requirements in a timely manner moving forward.”

Correction date in the state record: Apr 16, 2025

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“At the time of the visit, Staff A and Staff B had been employed at the program over three (3) months and had not obtained CPR and First Aid certification. Corrective Action: Ensure Staff A and Staff B obtain CPR and First Aid certification. Develop a system to ensure all staff obtain CPR and First Aid certification within three (3) months of hire.”

Correction date in the state record: May 23, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Three (3) staff had not completed the fingerprinting component to the background clearance process prior to the day of the visit; the fingerprint authorization forms were generated in October 2022 for all three (3) staff. This is a repeat violation. Corrective Action: Since the visit the three (3) staff mentioned have completed the fingerprinting process. Moving forward, develop a system to ensure all new staff and auxiliary staff complete the record check authorization to include fingerprinting.”

Correction date in the state record: May 23, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Staff A was present working with children during the licensing visit, and when asked indicated that they had worked in the program at least twelve (12) times during the school year. The Division had not received a record check for Staff A as required by this rule. Corrective Action: Ensure Staff A submits a record check to the Division prior to working in the program again, and submits to fingerprinting prior to school resuming in the Fall. Develop a system that ensures that record checks have been submitted to the Division and fingerprinting has been completed prior to working in the program for any new staff or auxiliary staff.”

Correction date in the state record: Jun 14, 2022

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“Upon review of the programs evacuation logs, it was determined that the number of children, number of staff, and length of time it took to evacuate was not documented. Corrective Action: Ensure the evacuation log documents each component as required by this rule.”

Correction date in the state record: Feb 5, 2021

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Upon review of staff BFIS quality and credential accounts, on-site files, and post visit requests for documentation, it was determined that two (2) staff required to have completed Orientation had not done so. Corrective Action: Ensure all staff required to complete the Orientation training do so. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Mar 9, 2021

Regulation 3.3.5: The licensee, staff, and auxiliary staff shall be trained in prevention, identification and mandatory reporting of child abuse and neglect.

“Upon review of staff BFIS Quality and Credential accounts, on-site files, and post visit requests for documentation, it was determined that eight (8) staff had not completed the Protecting Vermont s Children Reporting Abuse & Neglect training. Corrective Action: Ensure all staff required to take the Protecting Vermont s Children Reporting Abuse & Neglect training do so. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Mar 16, 2021