Extended-Day Care Programs, Camp Griffin and The Griffin Academy

22.1-289.036-A

“Every agent of an applicant for licensure as a child day center must undergo a background check in accordance with subsection B prior to issuance of a license as a child day center and every five years thereafter. Board Member #1 did not have documentation of the Fingerprints background check results on file at the time of the inspection. Board Member #3's most recent sworn statement and VA central registry background check on file were both expired. Board Member #5's most recent VA central registry background check on file was expired.”

8VAC20-780-550-D

“The center is required to implement a monthly practice evacuation drill. There were no evacuation drills practiced for January & February 2026.”

8VAC20-780-260-B

“After the first license, annual approval from the health department is required to be provided, or approvals of a plan of correction, for meeting requirements for water supply, sewage disposal system and food service, if applicable. There was no documentation of an annual approval from the health department during the time of the inspection.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. The updated screening for Staff #5 was due one month ago. An updated screening has not been obtained.”

8VAC20-780-70

“Child day centers must maintain staff records which contain all required information. The record for Staff #3, who has been working at the center for the past 6 months, did not have documentation of 1 of 2 required references which are to be checked prior to employment.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The immunizations obtained for Child #3 were dated 6 days after their first date of attendance.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #1, who has been employed for 3 weeks, did not have any completed reference verifications on file. Staff #4, who has been employed at the center for the past 2 summers, did not have any completed reference verifications on file. The references in the record for Staff #2, who has been employed at the center for one week, were not dated.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for 3 weeks, did not have documentation of requesting a central registry check and a sex offender registry check for one state in which Staff #1 previously resided within the past five years.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The records for Child #1, 2, 3, 4, and 5 did not contain documentation of the parent's place of employment.”

8VAC20-780-160-A

“The center is required to obtain documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment. Staff #2 is currently working and has a TB screening that was dated 10 months prior to their first day of employment.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2, who is working with children, has not yet completed this course which is overdue by 2 months.”

8VAC20-780-90-A

“The center is required to maintain in each child's record, a written agreement between the parent and the center, signed by the parent. The records for Child #1, 2, 4, and 5 did not contain the signed agreement between the parents and the center.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #1, who has been actively working at the center for the past 5 months, did not have any completed reference verifications on file.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The records for Child #1, #2, #4, and #5, were missing the following required components: first date of attendance; name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4's updated screening was due 6 months ago. The updated screening has not yet been completed.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children. The documentation shall have been completed within the last 30 calendar days of the date of employment. The screening for Staff #2 was completed 6 months prior to employment.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #2, employed for 5 months, did not have documentation of requesting a central registry check, and sex offender registry check from the state Staff #2 identified as a state in which they resided in the past 5 years. Staff #3, employed for less than 2 weeks, did not have documentation of requesting a central registry check and sex offender registry check from the state Staff #3 identified as a state in which they resided in the past 5 years.”

22.1-289.035-B-2

“Centers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #2, who had been employed for 5 months, did not have a completed national criminal background check.”

8VAC20-780-340-D

“Each grouping of children shall have at least one staff regularly present who meets lead teacher qualifications. Staff #2 and Staff #4, who did not have documentation to demonstrate staff meet lead teacher qualifications, were alone with a group of school age children.”

8VAC20-780-60-A Complaint related: No

“Children's records are required to contain parental home and employment addresses and phone numbers. Evidence: 1. The record for Child #1 did not contain the name, telephone number, and address of each parent's places of employment.”

8VAC20-780-340-A Complaint related: Yes

“When staff are supervising children, they shall always ensure their care and protection. Evidence: 1. On 06/18/2024, Child #1 was left in the restroom without supervision for approximately 1 hour before staff realized the child was missing. The door to the restroom was too heavy for Child #1 to physically open. Child #1 was unable to exit the restroom on her own.”

8VAC20-780-240-D Complaint related: No

“Prior to working alone with children and within seven days of the first day of employment, staff shall be provided in writing with the center's information listed in 8VAC20-780-420 A and the procedures outlined in 8VAC20-780-240D1-7. Evidence: Management reported procedures for the following are provided verbally, but not in writing, during orientation: 1. Procedures for supervising a child who may arrive after scheduled classes or activities including field trips have begun; 2. Procedures to confirm absence of a child when the child is scheduled to arrive from another program or from an agency responsible for transporting the child to the center; 3. Procedures for identifying where attending children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and upon return to the center; 4. Procedures for action in case of lost or missing children, ill or injured children, medical emergencies, and general emergencies; 5. Policy for any administration of medication; 6. Emergency evacuation, relocation, shelter-in-place, and lockdown procedures; and 7. Precautions in transporting children, if applicable.”

8VAC20-780-550-N Complaint related: Yes

“The center shall notify the parent immediately if a child is lost. Evidence: 1.On 6/18/2024, staff discovered Child #1 was lost for approximately one hour. Child #1 was found alone in the restroom at approximately 2:15pm 2.The parent was not notified the child had been lost until pick-up at approximately 5pm.”

8VAC20-780-340-F Complaint related: Yes

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: 1. On 6/18/2024, at approximately 12:55pm, Child #1 (age 3 years), was taken to the restroom with the purple group and the green group. One staff member walked with most of the children back to their assigned classroom while one staff member remained outside of the restroom to supervise the rest of the children. The staff member then accompanied two children who exited the restroom back to the classroom. 2.At approximately 2:10pm, both staff in Child #1's classroom discovered Child #1 was missing. 3. Child #1 was found alone, standing in the last stall in the restroom. 4. Child #1 was alone in the restroom for approximately one hour.”

8VAC20-780-40-E Complaint related: Yes

“The operational responsibilities of the licensee shall include ensuring the center's activities and services are maintained in compliance with the center's own policies and procedures that are required by these standards. Evidence: 1.Management reported the procedure for accounting for all children during restroom breaks is to count the number of children, verify that all children are present, then transition to the next location. On 6/18/2024 at approximately 12:55pm, children from the purple and green rooms were taken to the restroom. The children were not counted during the transition to leave the restroom and return back to the purple classroom. 2.Management reported it is procedure to complete a head count upon returning to the classroom and again before naptime. On 6/18/2024, additional counts of children were not completed once arriving back to the classroom from the restroom, or before naptime after laying down on the rest mats. 3. Child #1 was left behind in the restroom for approximately one hour before staff realized the child was missing.”

8VAC20-780-50-B Complaint related: No

“Records and reports on staff shall be maintained and made accessible for two years after separation from employment. Evidence: 1. Documentation of the original orientation training for Staff #2, who had been working at the center for 3 years, was not available for review. 2. Management stated the original documentation of orientation training was not maintained and had been destroyed.”

8VAC20-780-60-A

“Based on record review, 4 of 4 children's records reviewed did not contain all required information. Evidence: 1. The records for Child #3 and 4 did not contain the work phone number and place of employment of each parent. 2. The records for Child #1,2,3,and 4 did not contain the address of two designated people to call in an emergency if a parent cannot be reached 3. The records for Child #1, 2, 3, and 4 did not contain documentation of viewing proof of the child's identity and age.”

8VAC20-780-60-A-8

“Based on record review, the center did not obtain a written care plan for 2 children with a diagnosed food allergy to include instructions from a physician regarding the food to which the child is allergic and the steps to take in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child #1 and Child #3 have a diagnosed food allergy. 2. The records for Child #1 and 3 did not contain a written care plan to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.”

8VAC20-780-160-C

“Based on record review, 2 of 4 staff reviewed did not obtain a tuberculosis screening at least every two years. Evidence: 1. The most recent documentation of a tuberculosis screening in the record for Staff #2 was dated 4/17/2021. 2. The most recent documentation of a tuberculosis screening in the record for Staff #3 was dated 5/11/2022.”

8VAC20-780-550-D

“Based on record review, the center did not implement a monthly practice evacuation drill. Evidence: 1. An evacuation drill was not practiced during the month of April 2024.”

8VAC20-780-70

“Based on record review, 2 of 4 staff records did not contain all required information. Evidence: 1. The records for Staff #1 and Staff #3 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment”

8VAC20-780-60-A

“Based on record review, 2 of 4 children's records reviewed did not contain all required information. Evidence: 1. The records for Child #1 and Child #2 did not contain documentation of the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.”

8VAC20-780-160-C

“Based on record review, 1 of 4 staff reviewed did not obtain and submit the results of a follow-up tuberculosis screening every two years. Evidence: 1. The most recent tuberculosis screening in the record for Staff #2 was dated 11/03/2020.”

22.1-289.035-A

“Based on record review, fingerprint-based criminal history record check results were not obtained every 5 years for 1 of 4 staff reviewed. Evidence: 1. The most current fingerprint-based criminal history record check results in the record for Staff #2 were dated 04/14/2018.”

8VAC20-780-550-D

“Based on record review, evacuation drills were not practiced monthly. Evidence: 1. An evacuation drill was not completed for the months of November 2023 and December 2023.”

8VAC20-780-510-P

“Based on medication and medication documentation review, the center did not ensure that when an authorization for medication expired, the parent be notified that the medication needed to be picked up within 14 days or the medication was disposed of by the center. Evidence: 1) On the date of inspection, emergency medication in the center for Child #2 had authorization dated with an expiration date of 07/01/23. 1) On the date of inspection, two emergency medications in the center for Child #5 had authorization dated with an expiration date of 12/12/23.”

8VAC20-780-550-H

“Based on record review, the center did not maintain a record of the dates of practice drills for one year. Evidence: 1. Documentation of emergency drills for the 2022-2023 school year were not available for review during inspection.”