Everbrook Academy of Ridgefield

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff A, employed for eight weeks, did not have documentation of requesting a central registry check from the state Staff A has resided in the last five years.”

8VAC20-780-510-I

“Prescription medication may be administered provided the center administers only those drugs that were dispensed from a pharmacy and maintained in the original, labeled container. The prescription medication on site for child A did not have a prescription label.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. Child B and Child C, who had been attending for eight months, did not have documentation of a physical exam on file.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in safe and operable condition. Three trikes with cracked seats, which had sharp edges exposed were observed on the large playground.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in safe and operable condition. Three trikes with cracked seats, which had sharp edges exposed were observed on the large playground.”

8VAC20-780-520-B

“Sunscreen does not need to be kept locked but shall be inaccessible to children under five years of age. Two bottles of sunscreen were observed on a chair in the two year old bathroom that was accessible to children.”

8VAC20-780-500-B

“Disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. Soiled disposable diapers were observed in a trash bag on the floor of the two year old bathroom.”

8VAC20-780-280-B

“REPEAT VIOLATION Based on observation of the three year old classroom it was determined that not all hazardous substances were kept locked to prevent access by children. Evidence: Two spray bottles of disinfectant were observed in an unlocked cabinet above the handwashing sink.”

8VAC20-780-60-A

“Based on review of ten children's records it was determined that not all records were complete. Evidence: The record for child A did not show documentation that proof of the child's age and identity were viewed by administration.”

8VAC20-780-350-B-3

“Based on observation and interview it was determined that a ratio of one staff for every eight children was not always maintained for two year old children. Evidence: There were ten children observed in the older two year old classroom being supervised by one staff.”

8VAC20-780-550-E

“Based on observation and interview it was determined that shelter in place procedures were not practiced a minimum of twice per year. Evidence: 1.) It was reported that shelter in place drills had not been conducted for 2023 or this year. 2.) There was no documentation that a shelter in place drill had occurred for 2023 or this year.”

8VAC20-780-500-B Complaint related: Yes

“Based on observation of a combined classroom caring for infants and toddlers it was determined that not all procedures for diapering were followed. Evidence: On 01/25/2024 at approximately 1:10 pm the LI (Licensing Inspector) observed a classroom of combined infants and toddlers. The room was combined due to a malfunction with the facilities water and therefore these classrooms were displaced and combined in a larger room known as "The Brooke." The room was divided with infants in one half of the room and toddlers on the other half of the room. The children were being diapered on a changing pad on the floor and not a changing table as required for children two years and younger.”

8VAC20-780-510-P

“Based on review of two medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The authorization forms for two emergency medications for Child A expired on September 30, 2023. The authorization was not renewed and the medication was not destroyed after 14 days as required.”

8VAC20-780-350-B-1

“Based on observation of a combined classroom caring for infants and toddlers it was determined that a staff to child ratio of 1:4 was not always followed. Evidence: On 01/25/2024 at approximately 1:10 pm the LI (Licensing Inspector) observed a classroom of combined infants and toddlers. The room was combined due to a malfunction with the facilities water and therefore these classrooms were displaced and combined in a larger room known as "The Brooke." The room was divided with 4 infants on one side being supervised by 1 staff. The other half of the room there was one staff caring for 10 children, mostly toddlers who were resting. The age of the youngest child (Child B) in the toddler group was 15 months, therefore a ratio of 1:4 should have been followed instead of a resting ratio for toddlers which is 1:10.”

8VAC20-780-510-E

“Based on review of medication it was determined that not all of the center's procedures were followed in regards to administering medication, ensuring methods to prevent the use of outdated medication. Evidence: The emergency medication on site for child A had an expiration date of November 2023.”

8VAC20-780-280-B

“Based on observation of a classroom known as "The Brooke" it was determined that all hazardous substances were not kept in a locked place preventing access by children as required. Evidence: A spray bottle of disinfectant was observed on top a low refrigerator and not locked as required. The children being cared for in "The Brooke" ranged in age from infants - toddlers.”

8VAC20-780-500-B Complaint related: Yes

“Based on observation of a combined classroom caring for infants and toddlers it was determined that not all procedures for diapering were followed. Evidence: On 01/25/2024 at approximately 1:10 pm the LI (Licensing Inspector) observed a classroom of combined infants and toddlers. The room was combined due to a malfunction with the facilities water and therefore these classrooms were displaced and combined in a larger room known as "The Brooke." The room was divided with infants in one half of the room and toddlers on the other half of the room. The children were being diapered on a changing pad on the floor and not a changing table as required for children two years and younger.”

8VAC20-780-510-P

“Based on review of two medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The authorization forms for two emergency medications for Child A expired on September 30, 2023. The authorization was not renewed and the medication was not destroyed after 14 days as required.”

8VAC20-780-350-B-1

“Based on observation of a combined classroom caring for infants and toddlers it was determined that a staff to child ratio of 1:4 was not always followed. Evidence: On 01/25/2024 at approximately 1:10 pm the LI (Licensing Inspector) observed a classroom of combined infants and toddlers. The room was combined due to a malfunction with the facilities water and therefore these classrooms were displaced and combined in a larger room known as "The Brooke." The room was divided with 4 infants on one side being supervised by 1 staff. The other half of the room there was one staff caring for 10 children, mostly toddlers who were resting. The age of the youngest child (Child B) in the toddler group was 15 months, therefore a ratio of 1:4 should have been followed instead of a resting ratio for toddlers which is 1:10.”

8VAC20-780-510-E

“Based on review of medication it was determined that not all of the center's procedures were followed in regards to administering medication, ensuring methods to prevent the use of outdated medication. Evidence: The emergency medication on site for child A had an expiration date of November 2023.”

8VAC20-780-280-B

“Based on observation of a classroom known as "The Brooke" it was determined that all hazardous substances were not kept in a locked place preventing access by children as required. Evidence: A spray bottle of disinfectant was observed on top a low refrigerator and not locked as required. The children being cared for in "The Brooke" ranged in age from infants - toddlers.”

8VAC20-770-60-C-2

“Based on review of six staff records it was determined that not all records contained documentation of a central registry check within the first 30 days of employment. Evidence: The record for staff A (start date: 04/10/2023) did not have documentation of a central registry check.”

8VAC20-780-290-A-3

“Based on classroom observations it was determined that not all electrical outlets had protective covers. Evidence: The electrical outlets next to the door in the two year old classroom were not capped with protective covers.”

8VAC20-780-500-B

“Based on observation it was determined that not all diapering procedures were followed regarding only allowing items used for diapering on the changing surface. Evidence: A bucket of toys was observed on the changing table in the early preschool classroom.”

8VAC20-780-80-A

“Based on review of documentation it was determined that the record of daily attendance did not accurately document the arrival and departure of each child in care as it occurs. Evidence: The attendance record in the infant two room stated there were 13 children in care however there were 7 children physically in the classroom.”

8VAC20-780-350-B-1 Complaint related: Yes

“Based on interviews and review of attendance records it was determined that the staff-to-children ratio of one staff for every four children was not always followed. Evidence: On August 28, 2023 three staff were caring for more than 12 infants from 9:11 am - 9:45 am. At 9:45 am a fourth staff person arrived bringing the classroom back into the appropriate 1:4 staff-to-child ratio.”

8VAC20-770-60-C-2

“Based on review of six staff records it was determined that not all records contained documentation of a central registry check within the first 30 days of employment. Evidence: The record for staff A (start date: 04/10/2023) did not have documentation of a central registry check.”

8VAC20-780-290-A-3

“Based on classroom observations it was determined that not all electrical outlets had protective covers. Evidence: The electrical outlets next to the door in the two year old classroom were not capped with protective covers.”

8VAC20-780-500-B

“Based on observation it was determined that not all diapering procedures were followed regarding only allowing items used for diapering on the changing surface. Evidence: A bucket of toys was observed on the changing table in the early preschool classroom.”

8VAC20-780-80-A

“Based on review of documentation it was determined that the record of daily attendance did not accurately document the arrival and departure of each child in care as it occurs. Evidence: The attendance record in the infant two room stated there were 13 children in care however there were 7 children physically in the classroom.”

8VAC20-780-350-B-1 Complaint related: Yes

“Based on interviews and review of attendance records it was determined that the staff-to-children ratio of one staff for every four children was not always followed. Evidence: On August 28, 2023 three staff were caring for more than 12 infants from 9:11 am - 9:45 am. At 9:45 am a fourth staff person arrived bringing the classroom back into the appropriate 1:4 staff-to-child ratio.”

8VAC20-770-60-C-2

“Based on review of six staff records it was determined that not all records contained documentation of a central registry check within the first 30 days of employment. Evidence: The record for staff A (start date: 04/10/2023) did not have documentation of a central registry check.”

8VAC20-780-290-A-3

“Based on classroom observations it was determined that not all electrical outlets had protective covers. Evidence: The electrical outlets next to the door in the two year old classroom were not capped with protective covers.”

8VAC20-780-500-B

“Based on observation it was determined that not all diapering procedures were followed regarding only allowing items used for diapering on the changing surface. Evidence: A bucket of toys was observed on the changing table in the early preschool classroom.”

8VAC20-780-80-A

“Based on review of documentation it was determined that the record of daily attendance did not accurately document the arrival and departure of each child in care as it occurs. Evidence: The attendance record in the infant two room stated there were 13 children in care however there were 7 children physically in the classroom.”

8VAC20-780-350-B-1 Complaint related: Yes

“Based on interviews and review of attendance records it was determined that the staff-to-children ratio of one staff for every four children was not always followed. Evidence: On August 28, 2023 three staff were caring for more than 12 infants from 9:11 am - 9:45 am. At 9:45 am a fourth staff person arrived bringing the classroom back into the appropriate 1:4 staff-to-child ratio.”