Coventry Village School Preschool

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“The evacuation drills were not documented for the months of September, October, and December. The program director stated she had completed the drills but had omitted to write them. Corrective Action: Develop a system that ensures monthly evacuation drills practiced every month are documented. Email a description of this system to your licensor.”

Correction date in the state record: Jan 6, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Upon review of the Associated Party list with the program Director, it was determined that two (2) individuals had not completed the fingerprinting process as required. Both Staff A and B had their fingerprint authorization form generated on 09/16/21. Corrective Action: By 2/10/22, ensure both identified staff make an appointment to be fingerprinted as soon as possible. Send an e-mail to this licensor on the date of the fingerprint processing to confirm completion.”

Correction date in the state record: Feb 11, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“After a review of BFIS Quality and Credential accounts, it was determined that five (5) staff employed longer than six months did not have up to date BFIS Quality and Credential accounts as required and were missing qualification information and required trainings. Corrective Action: By 02/10/2022 review all staff's BFIS Quality and Credential accounts, submit all missing documentation for professional development, required training and qualifications such as transcripts or high school diplomas to Northern Lights at CCV with the required cover sheet. Submit confirmation to this Licensor that all required information has been sent to Northern Lights at CCV.”

Correction date in the state record: Feb 11, 2022