Childtime Learning Centers #1053

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #6 was dated 27 days after their first day of employment. The sworn statement for Staff #7 was dated 53 days after their first day of employment. The sworn statement for Staff #8 was dated 11 days after their first day of employment. Staff #7 was working alone with children.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. The Central Registry requests for Staff #6, #7, and #8 had not yet been submitted. Staff #6 had been working for 27 days, Staff #7 had been working for 53 days, and Staff #8 had been working for 11 days. Staff #6 and #7 were working together with a group of children, but without supervision of an additional staff member who had a completed Central Registry.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening, completes before starting employment and no more than 30 days prior to employment. Staff #8 did not have documentation of a negative tuberculosis screening.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #3 updated screening was due over 5 months ago and the updated screenings have not yet been completed.”

8VAC20-780-70

“Staff records shall include date of employment, information for one emergency contact, and documentation of checking at least 2 references as to character, reputation, and competency for each staff member. The records for staff #6, #7, and #8 did not contain a date of employment, information of one emergency contact, or documentation of checking at least two references prior to the first day of employment.”

8VAC20-780-240-B

“Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. The staff records for Staff #6, #7, and #8 did not contain documentation that orientation training had been completed. Staff member #6 and #7 were working together without an additional staff member who had completed orientation training.”

8VAC20-780-270-A

“Areas and equipment of the center shall be maintained in a clean, safe and operable condition. The window sill in the Pre-K classroom was cracked, exposing rough edges.”

8VAC20-780-320-B

“Each restroom area provided for children shall be equipped with soap, toilet paper, and disposable towels within reach of children. The bathroom in the preschool classroom did not have toilet paper within reach of children.”

8VAC20-790-600-F

“Staff who work directly with children shall annually attend the department's health and safety update course. Staff #1, #2, #3, #4, and #5 had not completed the annual health and safety course.”

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent checks for Sworn Statement, Central Registry, and Criminal History for staff #3, were overdue by 3 months.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received required immunizations prior to the child's first date of attendance. The record for Child #5 (enrolled for 28 days) did not contain documentation of immunizations.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #1 updated screening was due 9 days ago, and the updated screening has not yet been completed. Staff #2 updated screening was received 19 days late.”

8VAC20-780-40-G

“The center shall meet the proof of identity and age requirements stated in the Code of Virginia, within 7 days of the child's first day of attendance. The records for Child #1 and Child #5 did not contain viewing proof that the center reviewed Proof of Identity for either child.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child, containing the name and phone number of the child's physician, and a name, address, and phone number of two emergency contacts. The record for Child #5 did not contain the name and phone number of the child's physician, and only had one emergency contact listed, with a name and phone number only.”

8VAC20-780-350-B-1

“The staff-to-children ratios for children birth to 16 months is 1:4. The infant room had 9 children in attendance with 2 staff members for a period of 62 minutes, before separating the children. Two of the 9 children were under the age of 16 months.”

8VAC20-780-40-M

“The center shall maintain written list of all children's allergies. The list shall be dated and kept confidential in each room where children are present. The allergy list in the infant room was posted on the outside of the cabinet with no cover, and not kept confidential.”

8VAC20-780-350-B-1

“The staff-to-children ratios for children birth to 16 months is 1:4. The infant room had 9 children in attendance with 2 staff members for a period of 62 minutes, before separating the children. Two of the 9 children were under the age of 16 months.”

8VAC20-780-40-M

“The center shall maintain written list of all children's allergies. The list shall be dated and kept confidential in each room where children are present. The allergy list in the infant room was posted on the outside of the cabinet with no cover, and not kept confidential.”

8VAC20-780-270-A

“The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition. The lid on a toilet in the Pre-K bathroom was broken with sharp edges.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1 had been employed for four days before a request was submitted, and Staff #2 request was submitted on their first day.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. The center did not have documentation of a completed evacuation drill for the month of March.”

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #2, who is currently working, was dated 29 days after their first day of employment.”

8VAC20-780-420-E-3

“Parents shall provide at least annually parent confirmation that the required information in the child's record is up to date.”

8VAC20-780-280-D

“Cleaning and sanitizing materials shall be stored in areas physically separate from food. Hand sanitizer was on a shelf next to plates and bowls for food service.”

8VAC20-780-280-B

“Hazardous substances shall be kept in a locked place using a safe locking method that prevents access by children. A tube of lotion was on top of a shelf in the Pre-K classroom.”

8VAC20-780-520-A

“Over-the-counter skin products shall not be kept or used beyond the expiration date. A container of Aquafor in the infant room expired over 6 months ago.”

8VAC20-780-290-A-3

“In areas used by preschool age or younger children, electrical outlets shall have protective covers. The Infant and Twos rooms each had electrical outlets that were not covered.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #6, employed for more than 7 months, did not have documentation of requesting a central registry check from a state previously lived in the past 5 years, nor a check of the National Sex Offender registry.”

8VAC20-780-70

“Staff records shall be kept for each staff person, and include name, address, and telephone number of a person to be notified in an emergency, as well as documentation that two or more references as to character and reputation, as well as competency were checked before employment. Staff #1, #3, #4, and #5 did not have an emergency contact listed in their staff record. In addition, Staff #1 and #6 did not have documentation of two or more references being checked prior to employment.”

8VAC20-780-270-A

“Areas and equipment of the center shall be maintained in a clean, safe, and operable condition. A child's couch in the twos room was observed with a rip in it, preventing the couch from being properly cleaned and sanitized.”

8VAC20-780-240-B

“Staff shall complete orientation training prior to the staff member working alone with children, and no later than seven days of the date of assuming job responsibilities. Staff #3, who had been employed for over 4 years, did not have documentation of orientation training.”

8VAC20-780-540-C

“The required first aid kits shall include 2 triangular bandages and adhesive tape. The center's first aid kit was missing triangular bandages and adhesive tape.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #6, who had been employed for over 7 months, did not have a central registry search requested. Staff #6 was working alone with children.”

8VAC20-780-160-C

“At least every two years from the date of the prior tuberculosis screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #3 had a TB screening that expired over 3 months ago.”

8VAC20-790-600-B

“Within the first 90 days of employment, all staff who work directly with children shall complete Virginia Preservice Training. Staff #2 (who has been employed for over 5 years) and #6 (who has been employed for 8 months), who are working with children, have not yet completed this course.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of employment, and every two years after, current certification in first aid. Staff #5 first aid certification has been expired for more than two months. Staff #6 (who has been employed for more than 8 months) did not have documentation of first aid certification.”

8VAC20-790-600-F

“Staff who work directly with children shall complete the department's health and safety update course annually. Staff #2 and Staff #6, who have both been employed for more than 90 days, have not yet completed the 2024 annual health and safety update training.”

8VAC20-790-600-F

“Staff who work directly with children shall complete the department's health and safety update course annually. Staff #2 and Staff #6, who have both been employed for more than 90 days, have not yet completed the 2024 annual health and safety update training.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of employment, and every two years after, current certification in cardiopulmonary resuscitation (CPR). Staff #5 CPR certification has been expired for more than two months. Staff #6 (who has been employed for more than 8 months) did not have documentation of CPR certification.”

8VAC20-780-520-A

“Over-the-counter skin products shall not be kept or used beyond the expiration date. A container of Aquafor in the infant room expired over 6 months ago.”

8VAC20-780-290-A-3

“In areas used by preschool age or younger children, electrical outlets shall have protective covers. The Infant and Twos rooms each had electrical outlets that were not covered.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #6, employed for more than 7 months, did not have documentation of requesting a central registry check from a state previously lived in the past 5 years, nor a check of the National Sex Offender registry.”

8VAC20-780-70

“Staff records shall be kept for each staff person, and include name, address, and telephone number of a person to be notified in an emergency, as well as documentation that two or more references as to character and reputation, as well as competency were checked before employment. Staff #1, #3, #4, and #5 did not have an emergency contact listed in their staff record. In addition, Staff #1 and #6 did not have documentation of two or more references being checked prior to employment.”

8VAC20-780-270-A

“Areas and equipment of the center shall be maintained in a clean, safe, and operable condition. A child's couch in the twos room was observed with a rip in it, preventing the couch from being properly cleaned and sanitized.”

8VAC20-780-240-B

“Staff shall complete orientation training prior to the staff member working alone with children, and no later than seven days of the date of assuming job responsibilities. Staff #3, who had been employed for over 4 years, did not have documentation of orientation training.”

8VAC20-780-540-C

“The required first aid kits shall include 2 triangular bandages and adhesive tape. The center's first aid kit was missing triangular bandages and adhesive tape.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #6, who had been employed for over 7 months, did not have a central registry search requested. Staff #6 was working alone with children.”

8VAC20-780-160-C

“At least every two years from the date of the prior tuberculosis screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #3 had a TB screening that expired over 3 months ago.”

8VAC20-790-600-B

“Within the first 90 days of employment, all staff who work directly with children shall complete Virginia Preservice Training. Staff #2 (who has been employed for over 5 years) and #6 (who has been employed for 8 months), who are working with children, have not yet completed this course.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of employment, and every two years after, current certification in first aid. Staff #5 first aid certification has been expired for more than two months. Staff #6 (who has been employed for more than 8 months) did not have documentation of first aid certification.”

8VAC20-790-600-F

“Staff who work directly with children shall complete the department's health and safety update course annually. Staff #2 and Staff #6, who have both been employed for more than 90 days, have not yet completed the 2024 annual health and safety update training.”

8VAC20-790-600-F

“Staff who work directly with children shall complete the department's health and safety update course annually. Staff #2 and Staff #6, who have both been employed for more than 90 days, have not yet completed the 2024 annual health and safety update training.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of employment, and every two years after, current certification in cardiopulmonary resuscitation (CPR). Staff #5 CPR certification has been expired for more than two months. Staff #6 (who has been employed for more than 8 months) did not have documentation of CPR certification.”

8VAC20-790-600-D-1

“Based on staff record review, the center did not ensure all staff who work directly with children had current CPR certification within 90 days of employment. Evidence: Staff #4 (DOH 06/09/2023) did not have documentation of CPR certification in their file.”

8VAC20-790-600-D-2

“Based on staff record review, the center did not ensure all staff who work directly with children had first aid certification within 90 days of employment. Evidence: Staff #4 (DOH 06/09/2023) did not have documentation of first aid certification in their file.”

8VAC20-790-600-F

“Based on staff record review, the center did not ensure each staff member who worked directly with children, completed the department's health and safety update course annually. Evidence: 1. Staff # 1, 2, and 4 did not have documentation of the course in their file. 2. Staff # 3 had last completed the update 09/2022.”

8VAC20-790-600-B

“Based on staff record review, the center did not ensure that all staff who work directly with children had completed the Virginia Preservice Training within 90 days of employment. Evidence: Staff members #1 (DOH 04/12/21), #2 (DOH 12/31/19) and #4 (DOH 6/9/2023) did not have documentation of their Virginia Preservice Training in their file.”

8VAC20-780-210-A

“Based on staff record review, the center did not obtain documentation of the program lead qualifications of each employee. Evidence: Staff #1, #2, #3, and #4 did not have documentation of program lead qualifications in their files.”

8VAC20-780-280-B

“Based on observation, hazardous substances were not kept in a locked place, preventing access by children. Evidence: 1. In the Pre-K classroom, the sprinkler room door was unlocked, with cleaning materials within reach of children inside. 2. A soap & water cleaning solution was observed sitting on the water fountain in the Pre-K classroom.”

8VAC20-780-290-A-3

“Based on observation, the center did not ensure electrical outlets had protective covers. Evidence: In the infant room, three electrical outlets did not have covers on them.”

8VAC20-780-550-I

“Based on observation, the center did not have a 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center posted in a visible place at each telephone. Evidence: Emergency numbers were not posted at each telephone in the center.”

8VAC20-780-320-B

“Based on observation, the center did not ensure all restrooms were equipped with soap and paper towels, within reach of children. Evidence: In the two year old classroom, soap and paper towels were kept out of reach of children at the hand washing station.”

8VAC20-780-70

“Based on staff record review, the center did not obtain documentation of two or more references prior to employment. Evidence: Staff #1 only had documentation of one reference being completed prior to date of hire.”

22.1-289.035-B-1

“Based on staff record review, the center did not obtain a Sworn Disclosure Statement prior to the first date of employment. Evidence: 1. Staff #1 had a Sworn Disclosure Statement dated 2 days after their first day of employment. 2. Staff #4 had a Sworn Disclosure Statement dated 5 days after their first day of employment.”

8VAC20-780-570-E

“Based on observation, Infant bottles were not dated and labeled properly. Evidence: 10 bottles in the refrigerator and on the counter were not dated with the current date.”

8VAC20-780-580-B

“Based on observation, the center did not ensure that any vehicle used by the center for transportation of children met safety standards set by the Department of Motor Vehicles. Evidence: The current van used for transporting children did not have an inspection sticker indicating the van has been inspected and met DMV safety standards.”

22.1-289.035-B-2

“Based on staff record review, the center did not obtain a National Fingerprint Check results prior to the date of hire (DOH). Evidence: 1. Staff #1 (DOH 4/12/21) had a results letter dated 04/14/2021. 2. Staff #4 (DOH 06/09/2023) had a results letter dated 06/12/2024.”

8VAC20-780-130-E

“Based on child record review, the center did not obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: Children #1 (age 11 months; enrolled 12/8/23) and #2 (age 22 months, enrolled 9/29/2023) did not have documentation of additional immunizations after their initial enrollment.”

8VAC20-780-520-C

“Based on observation, the center did not ensure proper labeling requirements were followed for over the counter products. Evidence: In the infant room, 3 topical diaper creams were not labeled with a child's name.”

8VAC20-780-280-D

“Based on observation, cleaning and sanitizing materials were not kept separate from food. Evidence: In the Pre-K classroom, cleaning materials were kept next to cereal in the classroom.”

8VAC20-780-60-A

“Based on child record review, the center did not maintain a complete record for each child containing all required content. Evidence: Child #3 did not have a current address for one of their emergency contacts.”

8VAC20-780-140-A

“Based on child record review, each child did not have documentation of a physical examination within 30 days after their first day of attendance. Evidence: Children #1 (enrolled 12/8/2023) and #2 (enrolled 9/30/2022) did not have documentation of a physical examination in their files.”

8VAC20-780-270-A

“Based on observation, the center was not maintained in a clean, safe, and operable condition. Evidence: 1. Two exterior window screens were observed to be ripped on the toddler playground. 2. A plastic shopping cart on the toddler playground had broken wheels with jagged edges. 3. Two bikes on the toddler playground had broken pieces with jagged edges. 4. A couch in the two year old classroom was ripped 5. Chipped paint was observed on the wall in the two year old classroom 6. A hand sanitizer dispenser on the wall in the Pre-K classroom was broken.”

8VAC20-780-560-J

“Based on observation, tables and surfaces could not have been cleaned and sanitized prior to meal times. Evidence: In the School Age classroom, cleaning and sanitizing solutions were not available, and the bottles meant for the solutions were empty.”

8VAC20-780-560-F

“Based on observation and interview, the center did not ensure the posted menu listing foods to be served for meals and snacks was for the current week. Evidence: The menu you posted in all 4 classrooms was dated for the week prior to the inspection.”

8VAC20-780-245-A

“Based on staff record review, staff had not completed 16 hours of training appropriate to the age of children in care, annually. Evidence: Staff #1, #2, #3, and #4 did not have documentation of training hours in their file. The center director was unable to download them from their company portal during the inspection.”