CCDCS/AlphaBEST@Mount Hope/Nanjemoy

13A.16.06.12C

“There was an aide (CH) who did not complete the aide training within 6 months of hire. This training needs to be completed immediately and submit a copy of the training certificates to the Licensing Specialist.”

13A.16.03.06A(1)

“Within 5 working days of its occurrence, it is required that the operator send written notification to the Office of Child Care of when a staff member has been added or deleted at a site. At the time of the inspection, there was a director on site in which the Office never obtained a 1203 to add this individual within the required timeframe. The area manager sent a 1203 on 3/31/2025 indicating that this same staff member (TA) had resigned. A staffing pattern was received on 10/27/2025 identifying this director (TA) as being the director at this site, but without a 1203 to when to add this staff member. Also on 10/27/2025, another 1203 was received with a delete date of 8/12/25 for a previous aide (MC), which is not within the required 5 working days of notification. As noted in the regulation, ensure that our Office is notified within 5 working days of adding and/or deleting staff.”

13A.16.03.05D(1)

“There is one substitute for which the center does not have a copy of the required substitute forms on site. The Office of Child Care has received clearance documents for this substitute and they have been cleared to work, based on the documentation that was received and reviewed by this Agency. The center is reminded that they must keep a file on each substitute that contains, but is not limited to, a copy of the Release of Information, medical evaluation, MD/FBI clearance, training certificates, staff orientation, and proof of age. These documents need to be obtained and maintained at each site where staff may substitute. If these substitutes are no longer at this site, submit an updated 1203. Submit a letter of correction to the Licensing Specialist within 30 days of the date of this inspection and/or sooner indicating that this documentation has been placed at the site.”

13A.16.03.03B(5)

“The center regulations were not displayed nor freely available for reference by parents and center staff. This site used to display there information board and center regulations on a table. The site now displays the AlphaBEST board that is now attached to a wall. Since the display has changed, ensure that the center regulations are displayed.”

13A.16.03.05B

“There is a current staffing pattern posted that lists an individual in charge of a group of children in which the clearance process has not yet been completed on this individual by the Office of Child Care. AlphaBEST was notified that this individual was not cleared on September 13, 2024. This individual was at the site when the Licensing Specialist arrived; however, the director indicated that this individual was not supervising children and that she was at the site to pick up her own child. This individual left the cafeteria soon after the Licensing Specialist arrived. Please ensure that the posted staffing pattern accurately reflects current staff in charge of a group of children. Ensure that the clearance process has been completed on each individual and that AlphaBEST has received documentation indicating that these individuals have been cleared. Ensure that the staffing pattern always reflects the staff who are approved to be at the site. The director acknowledged that this staff has not been caring for children at this site and that she would ensure that the staffing pattern reflects accurate information. Once this individual is cleared, AlphaBEST will be notified.”

13A.16.06.05C(1)

“Ensure that continued training is being completed within the required timeframes. The director (TA) needs to complete at least 1.5 hours of continued training. This training was supposed to be completed by 8/30/2023. There were other trainings that the director completed; however, they were not approved trainings. Submit copies of the required completed training to the Licensing Specialist within 30 days of the date of this inspection.”

13A.16.06.04A(1)

“The aide (RL) did not have a medical evaluation in their staff files nor does the Office of Child Care have a medical evaluation on file. A medical evaluation for this staff member was submitted, but it does not meet the specified criteria of what is supposed to be included on the form. The director stated the aide will have a medical evaluation completed and it will be sent to OCC. Ensure that this medical evaluation is completed within 30 days of the date of this inspection.”

13A.16.03.05C

“The center is reminded that they must keep a file for each substitute on site that contains but is not limited to a copy of the release of information, medical, MD/FBI clearance, training certificates, orientation, and proof of age. The area manager will need to provide copies of these documents to the site director. The Office of Child Care would also need an updated Personnel List- 1203 either adding or deleing previous substitutes. Please send a letter of correction to the licensing specialist within 30 days of the date of this inspection.”

13A.16.03.02E

“A random sample of the children's files were reviewed. There was one file that was missing the lead screen. Obtain the lead screen and submit a letter of correction.”