Burgundy Farm Country Day School

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. -The record for Child #1, enrolled for over five months, was missing the address of the second emergency contact. -The record for Child #2, enrolled for over five months, was missing the place of employment for one parent. -The record for Child #3, enrolled for over five months, was missing the home phone number for both parents, work phone number and place of employment for one parent. -The record for Child #4, enrolled for over two years, was missing the home phone number and work phone number for one parent, and the address of the second emergency contact. -The record for Child #5, enrolled for two weeks, was missing the address for two emergency contacts.”

22.1-289.035-B-2

“The center must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1's national criminal history background check results were received ten days after their first day of employment.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #1, who is working with children, has not yet completed this course which is overdue by more than 3 months.”

8VAC20-780-90-A

“A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and shall include the required information. Child #5, who was enrolled for two weeks, did not have a parental agreement available for review at the time of inspection.”

8VAC20-780-40-G

“The center shall meet the proof of child identity and age requirements within seven days of initial attendance as stated in the Code of Virginia. Proof of identity for Child #5 was obtained ten days after initial attendance.”

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #1, who is currently working, was dated seven days after their first day of employment.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children. The screening for Staff #1 was completed one month after hire.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening. Staff #1, employed for more than 4 years did not have documentation of a negative tuberculosis screening. Staff #4, employed for more than 6 years did not have documentation of a negative tuberculosis screening.”

8VAC20-780-560-G

“When food is brought from home, the following shall apply: the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Five lunch boxes brought from home were not labeled with the date or a way to identify the owner.”

22.1-289.035-B-4

“REPEAT VIOLATION The center is required to obtain a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Staff #2, employed for more than 3 years, did not have documentation of requesting a central registry check from one state.”

8VAC20-780-240-B

“REPEAT VIOLATION Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #2 has been employed for more than 2 years and did not have orientation on record.”

8VAC20-780-70

“REPEAT VIOLATION The following staff records shall be kept for each staff person: Documentation that 2 or more references were checked before employment, telephone number of a person to be notified in an emergency, and documentation of education. Staff #2, who was been employed for more than 2 years, did not have documentation of reference verification and an emergency contact. Staff #4, who has been employed for over a year, did not have documentation of reference verification.”

8VAC20-780-60-A

“REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Documentation of viewing proof of the child's identity and age. Child #3 has been enrolled for more than 6 months and did not have documentation of viewing proof of the child's identity and age.”

8VAC20-780-160-C

“REPEAT VIOLATION At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #1 had a TB test that was expired for less than a week. Staff #2 had a TB test that was expired for over 3 years. Staff #4 had a TB test that was expired for 6 weeks.”

22.1-289.035-B-4

“REPEAT VIOLATION The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3, employed for more than 3 years, did not have documentation of requesting a central registry check, criminal history check, and a sex offender check from one state.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #2, who had been employed for more than 2 years did not have a central registry search on record.”

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 who was working for approximately three years did not have an orientation on record. Staff #2 who was working for approximately 14 years did not have an orientation on record.”

8VAC20-780-70

“The center should obtain a complete staff record for each person. Staff #1 who was working for 3 years was missing 2 references and proof of education. Staff #2 who was working for approximately 14 years did not have a staff record available during the inspection.”

8VAC20-780-60-A

“REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Documentation of viewing proof of the child's identity and age. Child #3 and child #5 were enrolled for approximately 3 weeks and did not have documentation of viewing proof of the child's identity and age.”

8VAC20-780-160-C

“REPEAT VIOLATION At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department. Staff #1had a TB test that was expired for 2 years. Staff #2 did not have a TB test available during the inspection.”

22.1-289.035-A

“The center is required to have employees undergo a background check every five years. The most recent central registry check for staff #2 was overdue by 1 year. The most recent criminal history check for staff #2 was overdue by 1 year and 1 month.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for approximately 3 years, did not have documentation of requesting a central registry check or criminal history check from one state.”

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #2, who is currently working, was not available during inspection.”

8VAC20-780-560-G

“When food is brought from home, the following shall apply: The food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Nine lunch boxes were not labeled with the child's name or date.”

8VAC20-780-550-C

“Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. An emergency evacuation and shelter-in-place map was not available.”

8VAC20-780-450-A

“Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Six children did not have a bottom cover. Three children did not have a top cover.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. There were 3 cans of Lysol unlocked in the upper bathroom cabinet. There were Clorox wipes unlocked under the sink in the main room.”

22.1-289.058

“Child day programs that serves preschool-age children shall be equipped with at least one carbon monoxide detector. The JK building did not have a carbon monoxide detector during the inspection.”

8VAC20-780-60-A

“Based on a review of child records, the CDC did not ensure each record contained all of the required information. Evidence: Child #1 did not have documentation of proof of identity available during the inspection.”

8VAC20-780-160-C

“Repeat Violation Based on a review of staff records, the CDC did not ensure repeat Tuberculosis screenings or tests were completed every 2 years. Evidence: Staff #2 had a TB test that expired on 05/04/2021.”

8VAC20-780-210-A

“Based on a review of records, the CDC did not ensure program leaders had required documentation to be in the program leader role. Evidence: Staff in the extended day program did not have documentation of program leader qualifications.”

8VAC20-780-240-B

“Based on a review of staff records, the CDC did not ensure orientation was documented prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: Staff #4 (date of hire 5/27/23) and staff #5 (date of hire 5/15/2022) did not have orientation documented in their record.”

8VAC20-780-550-C

“Based on observation, the CDC did not ensure the emergency evacuation map was posted in a location conspicuous to staff and children in each building. Evidence: There was no emergency evacuation map posted in the building where the children are.”

22.1-289.035-A

“Based on a review of staff records, the CDC did not ensure all employees had repeat background checks every five years. Evidence: Staff #3 did not have results of a current central registry search on record during the inspection.”

8VAC20-780-160-C

“Based on a review of staff records, the CDC did not ensure all employees had a TB test or screening at least every two years from the date of the first initial screening or testing. Evidence: Staff #2 had TB results dated 6/19/2021 (expired 6/19/2023) Staff #3 did not have TB results in their record.”

8VAC20-780-130-A

“Based on a review of child files, the center did not obtain documentation that each child has received the immunizations required before the child can attend the center. Evidence: Child #2 and child #3 did not have documentation of immunizations on file during the inspection.”

8VAC20-780-160-C

“Based on a review of staff files, at least every two years from the date of the first initial screening or testing, staff member did not obtain and submit the results of a follow-up tuberculosis screening. Evidence: Staff #1 had a TB test dated 12/06/2020 during the inspection.”

8VAC20-780-140-A

“Based on a review of child files, each child did not have a physical examination by or under the director of a physician. Evidence: Child # 2 did not have a physical examination on file during the inspection.”

8VAC20-780-280-B

“Based on observation, cleaning materials were not kept in a locked lace using a safe locking method. Evidence: A container of Clorox wipes were in an unlocked upper bathroom cabinet.”

8VAC20-780-550-G

“Based on observation and staff interview, documentation was not maintained of emergency evacuation drills. Evidence: The staff member verified that the drills were done but not documented.”

8VAC20-780-450-A

“Based on observation, mats used by children during the designated rest period did not have linens consisting of a bottom cover. Evidence: The mats in the classroom did not have a bottom cover.”

22.1-289.035-A

“Based on a review of records, a staff record does not contain documentation of repeated background searches. Evidence: A staff member who was observed alone with a group of children during the inspection, does not have repeated background search documents available for review. (Staff 1)”

8VAC20-780-560-G

“Based on direct observation, food containers brought from home are not clearly dated and labeled in a way that identifies the owner. Evidence: 2 of 2 lunch boxes inspected did not have today's date on the container.”

8VAC20-780-160-A

“Based on a review of records, one staff record does not contain documentation of a current TB screening result. Evidence: 1 of 3 staff records reviewed did not contain documentation of a current Tb screening. (Staff 1)”

22.1-289.058

“Based on staff statement and an inspection of the building, there is no Carbon Monoxide detector in a building built before 2015 that is used for preschoolers. Evidence: The Jr. Kindergarten building does not have a Carbon Monoxide detector in use.”

8VAC20-820-120-E-2

“Based on observation certain documents related to the terms of the license were not posted. Evidence: The findings of the most recent inspection were not posted or available for review.”