Bradford Elementary School Preschool

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“Discussing with Staff A and review of BFIS Credential accounts showed fingerprinting has not been completed for Staff B, Staff C, Staff D and Staff E. Staff B's fingerprinting letter was printed on 4/20/22. Staff C's fingerprinting letter was printed on 9/7/22. Staff D's fingerprinting letter was printed on 4/21/22. Staff E's fingerprinting letter was printed on 4/20/22. Corrective Action: Ensure staff members B, C, D and E complete fingerprinting by the corrective action date indicated. Create a system to ensure new staff complete the fingerprintng process as required by this rule.”

Correction date in the state record: Mar 19, 2025

Regulation 3.4.7.5: The licensee shall maintain a current list of the licensee or designee, staff, auxiliary staff, and volunteers as in the rules in section 7.7.5 of these regulations, as applicable in BFIS. Any changes shall be reported through BFIS within five (5) working days of the change.

“The program has two (2) staff that are regularly present that are not listed on the associated parties list, one (1) staff that left last year that is still listed, and one (1) staff listed with an incorrect position title. This is a violation because it is required to keep the associated parties list up to date within five (5) business days. Corrective Action: It is required to send in background authorization forms to the Child Development Division for the missing staff, as soon as possible. It is also required to complete all other required updates to the associated parties list. A system for determining when a staff is regularly present and needs to be added to the associated parties list shall be developed, as well as a system that details how the associated parties list will be monitored and updated in the future.”

Correction date in the state record: Apr 13, 2022

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“It was observed that the last emergency evacuation drill that was conducted and documented was in January 2021. Staff stated that a drill was conducted in February, but was not documented, and no drill was conducted in March. It was discussed that the school is not doing school wide evacuation drills due to COVID-19 procedures. This is a violation because a drill must be conducted monthly and documented as required. Corrective Action: Effective immediately, ensure monthly drills are conducted and recorded monthly. It is required to conduct two (2) evacuation drills during the month of May and send a plan detailing how drills will be conducted monthly and documented going forward to ensure compliance. The plan must be sent to this licensor for review.”

Correction date in the state record: May 12, 2021

Regulation 3.4.5.1: A licensee shall maintain a complete and up-to-date personnel file for staff working at the CBCCPP. A complete file shall contain, at minimum, the following information: * Name, date of birth, home address and telephone number; * Copies of current first aid and CPR certification; * Signed statement verifying understanding of legal requirement to report suspected child abuse and neglect; * Documentation of a current Records Check Authorization form; * Documentation of having read and having ready access to a current copy of applicable child care licensing regulations; * Administration of Medication training certification (if applicable); * Signed statement verifying current job title and supervisor's name; * Application for employment including references or reference checks; * Employment start date; * Documentation of completed Orientation Training; * Employment end date and reason for leaving, if applicable; * IPDP; and * Written annual performance reviews.

“After a review of staff files, it was determined that the signed statement verifying understanding of legal requirement to report suspected abuse and neglect; documentation for having read the licensing rules and having ready access to the rules; the signed statment verifying current job title and supervisor as well as documentation of completed orientation training was missing from staff files. Corrective Action: By May 6, 2019 ensure all staff files are up to date with required information that is missing. Create a checklist to ensure all required items are included in the staff files and email the checklist and progress on staf files to this licensor. It is also required to have staff complete the required Orientation Training by 5/6/19.”

Correction date in the state record: May 30, 2019

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“After auditing a random sampling of child files, it was determined that the program is not collecting general health examinations as required. Corrective Action: By May 6, 2019, collect general health exams from children enrolled in the preschool program. Submit a list of children that forms have been received from, to this licensor. Create a system to ensure the general health exam forms will be completed in the future.”

Correction date in the state record: May 30, 2019