Boys & Girls Club of Rutland County @ Poultney

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“Upon review of Background Check records it was identified that Staff A had not submitted a Record Check Authorization Form to the Division. Staff A was present and working with children at the program. Corrective Action: Immediately submit a Record Check Authorization form for Staff A to the Division. Ensure that Staff A submits to fingerpritning as required. Develop a system to ensure that all new individuals regularly present at the program submit a Record Check Authorization form to the Division prior to working with children moving forward. In the corrective action email include details of the system developed to ensure compliance moving forward.”

Correction date in the state record: Aug 8, 2025

Regulation 10.4: When a child enrolled in the Afterschool Child Care Program has emergency medical devices or medication, such as an EpiPen, prescribed by a medical professional, the Licensee shall ensure that all Staff who interact with that child are trained on appropriate use of emergency devices and medications.

“Staff statements reflected that both Staff A and the Site Director had both administered medication to Child A daily but neither had obtained training in Medication Administration. Corrective Action: Immediately ensure that only staff trained in Medication Administration administer medications moving forward. In the corrective action email provide the name(s) of staff who are certified and their certification of training completion if it is not yet visible in their BFIS credential account.”

Correction date in the state record: Sep 24, 2024

Regulation 13.7: Staff and children shall all wash their hands with soap under warm, running water: * before they eat or prepare food * after they use the toilet * after handling animals * after playing outside.

“Staff and children returned from outdoor play without washing their hands. In addition, one (1) child sat down to have a snack from their lunchbox without washing their hands. Corrective Action: Immediately review the requirements of this rule and program handwashing policies with all staff to ensure understanding. Develop a system to ensure that all staff and children wash hands in all instances required by this rule moving forward. In the corrective action email include details of how this rule and program policies were reviewed with staff and details of the system that has been put into place to ensure compliance moving forward.”

Correction date in the state record: Feb 25, 2025

Regulation 7.1: Each child shall be supervised at all times by Staff as appropriate for the age of the child.

“A child was observed going inside of the building unaccompanied to use the bathroom while the two (2) staff present and all other children remained outside. Corrective Action: Submit a corrective action plan that includes reviewing Supervision of Children, ASP Section Seven (7) of these regulations with all of your staff and identifying ways of managing supervision during outdoor play. Also include how you will monitor if this system is working in the future.”

Correction date in the state record: Feb 26, 2025

Regulation 13.21: The program shall maintain onsite a record of all prescribed medications given which include the name of the medication(s), date, dosage, and time given.

“Though a sheet intended to record medications given was on site, staff statements reflected that Child A had been given a medication regularly each day and no record had been documented since 07/11/2024. Corrective Action: Immediately develop a system to ensure that documentation of medication given is recorded each time it is given moving forward. In the corrective action email include details of this system.”

Correction date in the state record: Feb 26, 2025

Regulation 7.5: Outdoor play areas shall be under the supervision of Staff physically present and interacting with the children.

“During the fifteen (15) minutes of outdoor play time observed, Staff A was observed sitting on a bench twelve (12) of the fifteen (15) minutes looking at her phone a total of four (4) times. The Site Director was observed supervising children's play but not interacting with them. Corrective Action: Submit a corrective action plan that includes reviewing this rule with all of your staff, identifying ways staff can engage with children during outdoor play, and monitoring compliance with this rule in the future.”

Correction date in the state record: Feb 26, 2025

Regulation 4.3: A child shall be admitted in an Afterschool Child Care Program when there is on file on the premises, either in hard copy or accessible and printable electronic format documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“Upon review of a random sampling of ten (10) children's files, seven (7) of them did not include the child's immunization records. Corrective Action: By 09/27/2024, review all children's files and ensure that documentation of each child's immunization status is obtained and added to their files. Develop a system to ensure that immunization documents are obtained upon enrollment moving forward. In the corrective action email provide Licensor [name] with assurance that all files are complete with immunization records, and details of the system in place to ensure compliance moving forward.”

Correction date in the state record: Feb 26, 2025

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“Though a sheet intended to record evacuation drills was on site, no drills had been documented since the opening of the program. Staff statements reflected that drills were conducted monthly but had not been recorded. Corrective Action: Immediately develop a system to ensure that all evacuation drills are documented moving forward. In the corrective action email include details of this system.”

Correction date in the state record: Sep 16, 2024

Regulation 5.39: Within six months of hire, all paid Staff counted in the staff/child ratios shall have obtained CDD-approved training in infant/child CPR and basic first aid for children, injury prevention and emergency readiness. All Staff shall receive retraining in first aid prior to the expiration date on each Staff person's first aid card.

“Upon review of staff files, it was identified that Staff A had not obtained training in infant/child CPR and basic first aid for children. Staff A has been working with the program, counting in staff/child ratios for more than six (6) months. Corrective Action: Immediately plan for Staff A to obtain training in infant/child CPR and basic first aid for children before being counted in staff/child ratio. In the corrective action email include a copy of the first aid card or certificate of completion.”

Correction date in the state record: Oct 16, 2024