Boys & Girls Club of Newburgh

414.15(c)(4) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: the names and addresses of persons authorized to take the child(ren) from the program;

414.15(c)(3) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: the name, address, gender, and date of birth of each child and each child's parents' names, addresses, telephone numbers and place(s) at which the parents or other persons responsible for the child can be reached in case of an emergency;

414.15(b)(22)(ii) The school age child care program must post or display conspicuously in a place to which parents have free and daily access, the following: the name(s), addresses and telephone numbers of person(s) with the legal responsibility and administrative authority for the operation of the program;

414.15(b)(2) The registrant must make a written request to the Office before providing an additional shift of care beyond what was specified and approved in the initial application.

414.13(d)(1) Each school-age child care program must be staffed to perform administrative/fiscal management functions and, during all hours of operation, program supervision functions, including developing, directing and supervising the daily activity programs for children. These functions may be performed by one individual or may be shared in any combination between two or more individuals.

414.11(h)(2) The school age child care program must be equipped with a portable first aid kit which is accessible for emergency treatment. The first aid kit must be stocked to treat a broad range of injuries and situations and must be restocked as necessary. The first aid kit and any other first aid supplies must be kept in a clean, covered container or cabinet inaccessible to children.

414.8(q)(1)(i) Each school-age child care program shall require any and all visitors to the facility to: sign in upon entry to the premises;

414.6(a) The program must obtain written consent on forms furnished by the Office or approved equivalents from the parent of the child for any transportation of the children in care at the school-age child care program provided or arranged for by the program.

414.5(b)(4) Each program must hold two shelter-in-place drills annually during which procedures and supplies are reviewed. Parents must be made aware of this drill in advance.

414.15(c)(12) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: a current daily schedule documenting the arrival and departure times of each staff person and volunteers;

414.15(c)(6) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: children's individual health care plans; parental consents for emergency medical treatment; the name and dosage of any medications used by a child, the frequency of administration of such medications, and a record of their administration by program staff; daily health check documentation; a record of illnesses and injuries occurring while in care; and any indicators of child abuse or maltreatment;

414.15(c)(5) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: daily attendance records, which must be filled out at the time a child arrives and departs, and must include arrival and departure times;

Corrected during the visit

414.15(c)(2) The program must maintain on file at the program, available for inspection by the Office or its designees at any time, the following records in a current and accurate manner: an approved health care plan on forms furnished by the Office, as required in section 414.11 of this Part;

Corrected during the visit

414.15(b)(25) When a school age child care program is located in a multi-use building, those portions of the building designated for the care of children must be used exclusively for child day care during the hours that children are present.

414.15(b)(22)(i) The school age child care program must post or display conspicuously in a place to which parents have free and daily access, the following: the Office's school age child care program regulations;

414.15(b)(13) All staff and volunteers of the school age child care program must be familiar with the Office regulations and policies governing such programs, and the program's policies. Such regulations and policies must be readily accessible to staff and volunteers for reference purposes.

414.15(b)(12)(iii) The school age child care program must report to the Office: immediately or no later than the next day of business of the director's resignation or termination;

414.15(b)(11)(ii) In hiring a director subsequent to issuance of a registration, a program: must submit to the Office within 15 days of the written notification of the change in director the name of any new director and the supporting documentation needed to complete the approval process including:

414.14(c)(1) Each staff person and volunteer must complete a minimum of thirty (30) hours of training every two years. The required (30) hours of training every two years is subject to the following conditions: Fifteen of the required thirty (30) hours of training must be obtained during the person's first six months at the program.

414.13(i) No person other than a director, group teacher or assistant teacher may supervise a group independently even for brief periods of time, except in an emergency.

414.8(g) Whenever the school-age child care program is in operation and the director is away from the premises, there must be a staff person to act on behalf of the director, who is knowledgeable about the programs operation and policies.

414.5(b)(7) Each program must have on site a variety of supplies including food, water, first aid and other safety equipment to allow for the protection of the health and safety of children in the event parents are unable to pick up children due to a local disaster. The plan must take into account a child's needs for an overnight stay. Food supplies must be non-perishable and of sufficient quantity for all children for an overnight stay. Programs that serve food daily and have a food supply stored on site for their daily operation or are co-located at a site with a cafeteria, pantry or eatery of some kind are not required to store emergency food or water supplies if they can show that they have access to and permission to use those foods in a declared emergency.

414.5(b)(2) The Emergency Evacuation Diagram, as approved by the Office, must be posted in a conspicuous place in every room used by the school age child care program.

414.4(h) The director or a designated qualified staff member must conduct monthly inspections of the premises to observe possible fire and safety hazards. Any such hazard must be corrected immediately.

414.4(b)(2) When conducting evacuation drills the exit route must be varied to ensure that all approved means of egress are practiced.

414.3(l)(2) Buildings, systems and equipment must be kept in good repair and operate as designed.

414.3(d) A temperature of at least 68 degrees Fahrenheit must be maintained in all rooms to be occupied by children.

413.2(b)(4) School-age child care program means a program or facility which is not a residence in which child day care is provided to an enrolled group of seven or more children under 13 years of age during the school year before and/or after the period such children are ordinarily in school or during school lunch periods. School-age child care programs also may provide care during school holidays and those periods of the year in which school is not in session, including summer vacation. Such programs must operate consistent with the local school calendar. The name, description or form of the entity which operates a

414.14(b) Each applicant for, or individual in the position of director, teacher, or volunteer must complete Office- approved training that complies with federal minimum health and safety pre-service or three-month orientation period requirements. This training must be obtained pre-service or within three months of starting such position.

414.13(b)(6) School-age child care programs must review and evaluate the backgrounds of all applicants for staff and volunteer positions. All applicants whose backgrounds must be reviewed must be required to provide the following: The information necessary to complete the criminal history review and background clearance requirements as outlined in this Part. This information must be submitted to the Office on forms provided by the Office.

414.11(a)(1) The program must obtain an individual health plan for any child identified as a child with special health care needs, prior to the child being in attendance at the program.