Bethany Hallock

Regulation 3.3.4.1: The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“On the day of this annual licensing visit two (2) children in care did not have files at the program as required by this rule. When asked, [name] stated those children were not part of her program and were being cared for independently by her substitute (Staff A) in another portion of the house. This is not permitted and those children were required to be counted in care as they were at the program without their parent present. As a result, they were required to have a file on site. This rule was cited previously on 6/12/2023. Corrective Action: By 5/26/2026, submit confirmation to this Licensor that all children present have a complete children's file.”

Correction date in the state record: May 26, 2026

Regulation 6.2.1.5: The registered FCCP shall ensure that the number of staff present meets requirements described in the chart below for ages of children, maximum group size, and staff/child ratios at any time of day.

“On the day of this annual licensing visit [name] had four (4) infants in care, as well as four (4) under school aged children, with one (1) substitute. This staff to child ratio exceeds the limit allowed by this rule. Additionally, attendance and subsidy submissions confirm ratios were not maintained on prior dates as well. This is a serious violation. Corrective Action: Immediately reduce the number of children in attendance to meet staff to child ratios. By 6/1/2026, provide Licensor [name] a document that shows compliance with this rule which includes children's names, dates of birth, schedule, and staffing pattern to support the number of children in care based on their ages. A Parental Notification Letter (PNL), which is a copy of the licensing report, must be provided to each parent of every child enrolled within ten (10) days of the report submission. Provide a list of parent's names, child's name and contact information for each enrolled child.”

Correction date in the state record: May 27, 2026

Regulation 2.3.1.5: The FCCP shall not interfere with, impede, deter, provide false information or cause another to do any of the aforementioned, or in any manner hinder the Department or its agent(s) in an investigation or inspection.

“On the day of this annual licensing visit [name] stated that the two (2) infants in care in another portion of the home were not included in her program. However, upon further investigation the Division discovered that Bethany had been claiming forty (40) hours a week subsidy for one (1) of those children since the 4/5/2026 period. Bethany knowingly provided false information to the Division. Corrective Action: Provide a statement to Licensor [name] on your understanding of this rule. Moving forward all information provided to the Division must be accurate.”

Correction date in the state record: May 26, 2026

Regulation 6.2.1.1: All children present and unaccompanied by a parent at the registered FCCH shall be included in determining compliance to rules in section 6.2 of these regulations.

“On the day of this annual licensing visit licensing visit two (2) infant children, Child A and Child B were in another portion of the house being cared for by Staff A. [name] indicated that they were not included in her program and were cared for by Staff A who is also a household member. Upon further investigation, [name] has been claiming subsidy for one (1) of those children being cared for by Staff A and has an approved variance for the second child in care of Staff A to begin at her program on June 1, 2026. However, as a result of this visit and a serious violation being cited, this variance will be rescinded. Corrective Action: All children as identified in this rule must be considered in care of [name] and must meet all staff child ratios. By 5/26/2026, submit a written confirmation of understanding to this Licensor.”

Correction date in the state record: May 21, 2026

Regulation 3.3.3: The FCCP shall establish a system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the FCCH. The FCCP shall save all daily attendance records identifying the hours of children s attendance for at least twelve (12) months from the date that care is provided.

“On the day of this annual licensing visit two (2) children were in care at the program but were not documented on the attendance sheet as being present. [name] stated those children were not part of her program and were being cared for independently by her substitute (Staff A) in another portion of the house. This is not permitted and those children were required to be accounted for on the attendance. Additionally, Child A was being billed through subsidy beginning in April and none of the attendance sheets reflect this child being present. Corrective Action: All children in care must be accurately documented on the attendance as stated by this rule. By 5/26/26, submit to this Licensor an attendance sheet that identifies all children currently enrolled, to include any children who remain that were in care but not previously documented on the attendance.”

Correction date in the state record: May 26, 2026

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher had a tag stating the last date of inspection was 2/5/2025. This rule was cited previously on 6/29/2022. Corrective Action: By 6/1/2026 have the fire extinguisher inspected and tagged with the official tag. Inspect and tag the fire extinguisher yearly. Submit confirmation of completion to this Licensor.”

Correction date in the state record: May 26, 2026

Regulation 5.6.6: The FCCP shall ensure that all prescription medication is in its original container, properly labeled for the child, and administered prior to the expiration date on the container.

“A child's prescription medication was not in the original container and did not have the label for the medication that would have the child's name and expiration of the medication. Corrective Action: Immediately set up a system with the parent that all medication for the child has the proper label that has the child's name, expiration date and how to administer the medication.”

Correction date in the state record: Jun 12, 2023

Regulation 5.6.8: The FCCP shall ensure that there is a record of the administration of all medications including medication dosage, time of administration, name of staff administering, and any adverse effects observed. These records shall be maintained for 365 days from the start date of medication administration, and may be kept in the child's file or in a medication administration log.

“The provider has not kept a written record of medication they have given to a child who requires daily medication before meals. Corrective Action: Immediately start recording the time medication is administered, the dosage and if any side effects were observed and save this document in the child's file or medication log as required in this rule.”

Correction date in the state record: Jun 12, 2023

Regulation 3.3.4.1: The FCCP shall maintain a complete and up-to-date enrollment file on-site for each child enrolled in the FCCH. A complete file shall contain, at minimum, the following information: * A completed child's admission form signed and dated by the parent that includes the first date the child attended the FCCH and the days and hours the child is regularly scheduled to attend the FCCH; * The child's name, current home address and current home telephone number; * The child's date of birth; * Name, address and all applicable current telephone numbers for parents; * Name, address and all applicable current telephone numbers for at least two (2) other people designated by the parents as emergency contacts; * Names for all persons authorized to pick the child up from the FCCH; * Record of an annual physical and health history as required in the rule 5.1.2 of these regulations that includes the name and telephone of the child's primary health care and dental care providers (if the child has a dental care provider); * A description of any special medical, developmental, emotional or educational needs of the child including allergies, existing illnesses or injuries, previous serious illnesses or injuries and any prescribed medication including those for emergency situations; * Written authorization from the parent for the FCCP to be able to obtain emergency medical care and transportation; * Child's immunization record or Vermont Department of Health approved exemption document as required in the rules in section 5.1.3 of these regulations; * Written permission from parents for the FCCP to transport the child, if transportation is provided, as required in section 5.10.6.6.1 of these regulations; * Written permission from parents for child to participate in swimming activities, if swimming activities are a part of the program, as required in the rule 5.10.5.1 of these regulations; * If applicable, a copy of court orders on custody and visitation arrangements as required in the rule 3.5.4 of these regulations; and * If applicable, any obvious injuries discovered and documented on daily health check as required in the rule 5.3.2 of these regulations.

“The children's files were audited, and one (1) child was missing the required immunization form, the required well care exam form and medication release form to administer the child's medication. The child has been enrolled since February 2023. Corrective Action: By 6/16/2023 obtain the missing immunization records, the well care exam form and medication release form and create a system where immunization records and medication release form will be collected at time of enrollment and the well care exam within the required 45 days of enrollment.”

Correction date in the state record: Jun 12, 2023

Regulation 5.10.1.2.5: There shall be at least one (1) easily accessible dry chemical fire extinguisher which has at least a 2-A: 10BC classification. This fire extinguisher shall be maintained in operating condition. It shall bear an official tag, properly signed, attesting to current operating condition.

“The fire extinguisher had an official tag stating the last date of inspection was 2/2021. Corrective Action: By 7/11/2022, have the fire extinguisher inspected and tagged and have it inspected and tagged yearly.”

Correction date in the state record: Jul 8, 2022

Regulation 7.2.1: The FCCP shall ensure that all new staff, and any new individual with unsupervised access to children in the FCCH submits a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“A Fingerprint Authorization Certificate was issued on 4/12/18 for a household member and as of the date of the visit, the household member has not been fingerprinted as required. Corrective Action: By 3/31/21, the household member must make an appointment to complete fingerprinting. Fingerprinting must be completed by 4/30/21.”

Correction date in the state record: Apr 1, 2021

Regulation 5.10.1.1: General Safety: The FCCP shall ensure the physical facilities of the FCCH, grounds, equipment, and toys present no hazard to the health, safety and well-being of the children.

“The above ground pool had a ladder in place making it accessible. Corrective Action: Immediately ensure that the pool is inaccessible. Send a confirmation email to this Licensor by 8/2/2017.”

Correction date in the state record: Aug 23, 2017