Balch Nature School At Fairbanks Museum & Planetarium

Regulation 5.1.3: Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“A sample of child enrollment files were assessed and it was determined that three (3) out of the five (5) files reviewed were missing the required immunization information. Corrective Action: It is required to review all child enrollment files to ensure immunization information is on file for each student. Create a plan on how the files will be reviewed and immunization information collected. It is required to send the plan to this licensor for review.”

Correction date in the state record: May 5, 2021

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Staff files and BFIS Quality and Credential accounts were reviewed. It was determined that there are ten (10) staff that have been employed by the program longer than six months and do not have up to date BFIS accounts that reflect required qualifications and training. This is a violation because BFIS accounts must be up to date within six (6) months of hire. Corrective Action: It is required to review all staff BFIS accounts to determine what is missing. Create a plan on how these accounts will be reviewed and updated, and how they will be kept up to date going forward. It is required to send the plan to this licensor for review.”

Correction date in the state record: May 5, 2021

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“At approximately 9:15am, 11 children were present and only 9 children were signed in. At 10:45am the two children were still not signed into the program. Corrective Action: The arrival and departure of each child present and being cared for at the program must be recorded with a time in time out system. All staff must be trained or retrained on documenting children's attendance. Submit a statement to Vicki at vicki.burgess@vermont.gov indicating the program's understanding of this rule and completion date of when all staff have been trained.”

Correction date in the state record: Mar 28, 2017