Atlantic Coast Athletic Clubs of Virginia, Inc.- Preschool

8VAC20-780-580-C Complaint related: Yes

“The center shall ensure that during transportation of children: Virginia state statutes about safety belts are followed as required by ?? 46.2-1095 through 46.2-1100 of the Code of Virginia and stated maximum number of passengers in a given vehicle is not exceeded. Staff 2 confirmed that 21 persons were transported on a 14-passenger bus on a field trip on September 16, 2025, nineteen of which were Pre-K students (4 years old).”

8VAC20-780-340-A Complaint related: Yes

“When staff are supervising children, they shall always ensure their care, and protection. One September 16, 2025, staff transported nineteen four-year-old children in a 14-passenger bus, not only exceeding the maximum number of passengers, but seating more than one person in seats having only one seatbelt.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Two containers of Clorox wipes with warning labels, "Keep out of reach of children, and Warning, " were on the teachers desk and the counter of the handwashing sink in the Pre-K classroom, within reach of children.”

8VAC20-780-40-M

“Based on observation and interview, the center failed to ensure a current written confidential list of all children's allergies, sensitivities, and dietary restrictions were accessible to all staff who work with children in each room or area where children are present. Evidence: The classroom for child 1 was observed and an allergy list could not be found. The teacher stated they do not have an allergy list in the classroom.”

8VAC20-780-40-M

“Based on observation and interview, the center failed to ensure a current written confidential list of all children's allergies, sensitivities, and dietary restrictions were accessible to all staff who work with children. Evidence: 1. The staff in room 1 advised of a food allergy in the classroom. An inspection of the room was completed and a written list of food allergies could not be found. 2. The staff stated there was not a list in the classroom.”

22.1-289.036-A

“Based on record review and interview, the center failed to ensure agents of the applicant for licensure updated fingerprint and out-of-state background checks every five years. Evidence: The record for board officer 2 contained a fingerprint background check dated 4/23/18 and an out-of-state background check dated 4/12/18.”

22.1-289.035-B-4

“Based on record review and interview, the center failed to obtain an out-of-state Child Abuse and Neglect search request by the end of the 30th day of employment for a new staff member that lived outside of Virginia within the last five years. Evidence: 1. The record for staff 2, hire date 6/19/23, did not contain results of an out-of-state Child Abuse and Neglect search. Staff 2's sworn statement documented living outside the state of Virginia within the last five years. 2. The director confirmed an out-of-state background check had not been completed for staff 2.”

8VAC20-780-70

“Based on record review and interview, the center failed to obtain documentation to demonstrate that a staff member possesses the education, certification, and experience required by the job position. Evidence: 1. The director stated staff 6 was the lead teacher in the PreK classroom. 2. The record for staff 6, hire date 12/14/23, did not contain documentation to demonstrate lead qualifications.”

8VAC20-780-510-P

“Based on a review of medication and documentation, the center failed to ensure that when an authorization for medication expires it is returned to the parent within 14 days or disposed of by the facility. Evidence: Child #1 had an a bottle of Children's Benadryl on site. The medication authorization signed by the physician expired on 08/02/2023.The medication had not been administered.”

8VAC20-780-520-A

“Based on review of medication, the center failed to ensure that all non-prescription drugs shall not be kept beyond the expiration date of the product. Evidence: 1. Child #3 had a bottle of Children's Benadryl on site. The medication expired on 04/2023. 2. Administration verified that the non-prescription medication had expired.”

8VAC20-780-270-A

“Based on observation, the center failed to ensure that all areas were maintained in a safe and operable condition. Evidence: In the Pre-K A classroom there are several areas under the calendar and white board that has several areas where there is peeling paint. The peeling paint is accessible and at the children's level.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that when food it brought in from home was clearly labeled with the date. Evidence: 1. In the 3/4's classroom there was a lunchbox that was not dated. 2. In the 3's classroom there were three snacks in the snack cart that were not dated. 3. Administration verified that food brought in from home was not dated.”

8VAC20-780-330-B

“Based on observations, the facility failed to ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. Evidence: The area around the large play structure on the playground, and at the chute of the slide did not contain 6 inches of resilient surfacing; bare ground was visible in multiple areas around the playground structure and at the end of the slide chute.”

8VAC20-780-550-P

“Based on a review of three injury reports, the center failed to document all required information on one of the three reports reviewed. Evidence: The injury report for child 6 dated 8/6/23, did not contain the date, time & how the parent was notified.”

8VAC20-780-400-B

“Based on interview, the center failed to ensure behavioral guidance was constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. Evidence: 1. Per the director who witnessed the incident on a video recording, on 01/31/2023 a staff member yelled at a first grade child and pulled him up by the collar of his shirt to get him to follow her.”

8VAC20-780-400-B

“Based on interview, the center failed to ensure behavioral guidance was constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. Evidence: 1. Per the director who witnessed the incident on a video recording, on 01/31/2023 a staff member yelled at a first grade child and pulled him up by the collar of his shirt to get him to follow her.”

8VAC20-780-70

“Based on record review and interview, the center failed to obtain all required information in each staff record. Evidence: 1. Five staff records were reviewed. All staff records did not contain information, about any health problems that may interfere with fulfilling the job responsibilities. 2. The director verified she does not obtain this information from staff in writing.”

8VAC20-780-40-N

“Based on a review of the center's written playground safety procedure, the center failed to have all the required components of the written playground safety procedures. Evidence: The center's written playground safety procedure did not contain provision for active supervision by staff to include positioning of staff in strategic locations, scanning play activities, and circulating among children.”

8VAC20-780-245-A

“Based on record review and interview, the center failed to ensure all staff obtained at least 16 hours of annual training. Evidence: 1. The record for staff 1 only contained 10 hours of annual training for the timeframe of 2/15/21-2/14/22. 2. The record for staff 3 only contained 12 hours of annual training for the timeframe of 1/15/21-1/14/22. 3. The director verified staff 1 and staff 3 did not have more training hours for the timeframes provided.”

8VAC20-780-60-A-8

“Based on record review an interview the center failed to obtain a written care plan from a physician for a child with a diagnosed food allergy. Evidence: 1. During a medication review for child 4 the permission form stated the child was allergic to peanuts. There was no allergy care plan. 2. The director verified they did not have an allergy care plan.”

22.1-289.035-A

“Based on record review and interview, the center failed to obtain an updated central registry check five years since the previous central registry check for one out of four staff records reviewed. Evidence; 1. The record for staff 4 has a central registry background check dated 9/19/16. 2. The director provided documentation of a central registry background check being mailed on 2/11/22.”

22.1-289.035-B-4

“Based on record review and interview, the center failed to obtain an out of state sex offender registry check prior to the first day of employment and out of state child abuse and neglect search by the end of the 30th day of employment for each state a potential staff member resided in the past five years. Evidence: 1. The record for staff 3 documents the hire date as 1/15/20. The sworn statement documented staff 3 lived out of the state of VA within the last five years. 2. The central registry search for the state staff 3 lived in was dated 2/16/22. 3. The director states the sex offender background check was completed in November of 2021. A copy was in the file but was not dated.”

63.2(17)-1720.1-B-2

“Based on record review and interview, the center failed to obtain fingerprint background check results prior to hire for two out of four staff records reviewed. Evidence: 1. The start date for staff 1 is documented as 8/9/21. The fingerprint results are dated 8/18/21. 2. The start date for staff 2 is documented as 7/6/21. The fingerprint results are dated 7/21/21”

22VAC40-191-60-B

“Based on record review, the center failed to obtain a sworn statement or affirmation prior to employment for one out of four employee records reviewed. Evidence: The record for staff 2 documents the start date as 7/6/21. The sworn statement is dated 7/19/21.”

22VAC40-185-70-A

“Based on record review and interview, the center failed to ensure new staff hired prior to 10/13/21 submitted all required documentation for the records. Evidence: 1. Per record documentation, staff 1 was hired 8/9/21. The TB results in the record are dated 9/10/21. 2. Prior to 10/13/2021, documentation of a negative tuberculosis (TB) screening was required no later than 21 days after employment.”

22VAC40-185-160-C

“Based on record review, the center failed to ensure one out of four staff updated a tuberculosis (TB) screening at least every two years from the date of the previous screening. Evidence: The documentation of the TB screening for staff 3 is dated 8/13/2019.”

22VAC40-191-60-B

“Based on record review or interview, the center failed to obtain a sworn statement or affirmation prior to employment for two out of four employee records reviewed. Evidence: 1. The orientation document for staff 3 documents the hire date as 6/1/21. The sworn statement is dated 6/6/21. 2. The orientation document for staff 4 documents the hire date as 6/1/21. The sworn statement is dated 6/5/21.”

63.2(17)-1720.1-B-2

“Based on record review and interview, the center failed to obtain fingerprint background check results prior to hire for two out of four staff records reviewed. Evidence: 1. The orientation document for staff 3 documents the hire date as 6/1/21. The fingerprint results are dated 6/9/21. 2. The orientation document for staff 4 documents the hire date as 6/1/21. The fingerprint results are dated 6/10/21. 3. The director stated the results were obtained prior to starting to work with children but not prior to hire.”

63.2(17)-1720.1-B-4

“Based on record review and interview, the center failed to obtain a sex offender registry check for a staff member that lived out-side-of Virginia within the last five years. Evidence: 1. The record for staff 2 documents the hire date as 3/15/21. The record does not contain a sex offender registry check. 2. The director stated she believed the background check they completed covered this.”

22VAC40-185-60-A

“Based on record review and interview the center failed to obtain all required information for one out of four children's records. Evidence: 1. The record for child 4 did not contain the phone number for either of the two required emergency contacts. 2. The director stated the child was new to the area and the parent listed new neighbors they did not have the phone numbers for yet.”

22VAC40-185-550-M

“Based on record review and interview, the center failed to ensure children's injuries were maintained in writing and included all the required information. Evidence: An injury report dated 11/9/21 did not contain the time and method the parent was notified.”