Aspire! Afterschool Learning

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #1 enrolled and attending for eight weeks did not have documentation of immunization records on file. Child #2 enrolled and attending for 12 weeks did not have documentation of immunization records on file.”

22.1-289.011-F

“REPEAT VIOLATION The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. Findings from the most recent inspection, dated 6/4/2025, were not posted in a conspicuous place on the premises.”

8VAC20-780-540-C

“REPEAT VIOLATION The required first aid kits shall include a thermometer. There was no thermometer onsite during the inspection.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. The center only had a record of practice drills for the months of September, October, and November of 2025.”

8VAC20-780-550-I

“REPEAT VIOLATION A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. The number for the poison control center was not posted.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician. Child #1 enrolled and attending for eight weeks did not have documentation of a physical exam. Child #2 enrolled and attending for 12 weeks did not have documentation of a physical exam.”

8VAC20-780-40-G

“The center shall meet the proof of child identity and age requirements as stated in ? 22.1-289.049 of the Code of Virginia. Child #1 enrolled and attending for eight weeks record did not contain documentation of having viewed proof. Child #2 enrolled and attending for 12 weeks record did not contain documentation of having viewed proof. Child #4 enrolled and attending for four weeks record did not contain documentation of having viewed proof.”

8VAC20-780-60-A

“REPEAT VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled that contains: Name and phone number of physician. Child #1 and Child #2 did not have documentation of a physician's name and phone number.”

8VAC20-780-70

“REPEAT VIOLATION The following staff records shall be kept for each staff person: Name, address, and telephone number of a person to be notified in an emergency and documentation to demonstrate that the individual possesses the education required by the job position. Staff #2 did not have documentation of an emergency contact on file. Staff #2 and Staff #3 did not have evidence of education on file.”

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. No documentation and verbal confirmation that the center has not practiced Shelter in place drills, in the past year.”

8VAC20-780-70

“Staff record shall contain documentation of a minimum of 16 hours of annual training appropriate to the age of children in care. None of the staff records contained documentation of training for the past year.”

8VAC20-780-60-A-8

“REPEAT VIOLATION Children's' files shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction Child #1, who has been enrolled for over seven months, has a diagnosed food allergy did not have a written care plan with instructions/signature from physician.”

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. No documentation and verbal confirmation that lockdown procedures were practiced at least annually.”

8VAC20-780-60-A-8

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The records for Child #1 and Child #2 did not contain a written care plan for diagnosed food allergies.”

8VAC20-780-60-A-7

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains actions to take in an emergency situation. The records for Child #1 and Child #2 did not contain actions to take in an emergency situation regarding allergies for diagnosed food allergies.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains name and phone number of physician. The record for Child #3 was missing name and phone number of child's physician. The record for Child #2 was missing the phone number of the child’s physician.”

22.1-289.011-F

“REPEAT VIOLATION The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The license was not posted. Findings from the most recent inspection, dated 3/07/24, were not posted in a conspicuous place on the premises.”

8VAC20-780-540-E

“One working, battery-operated flashlight on each floor of each building that is used by children is required. The program did not have a flashlight.”

8VAC20-780-240-B

“Staff shall complete orientation training no later than seven days of the date of assuming job responsibilities. Staff #1 did not have documentation of orientation training and has been employed for over 2 months.”

8VAC20-780-550-B

“The center shall have a written emergency preparedness plan that addresses staff responsibility and facility readiness with respect to emergency evacuation and relocation, shelter-in-place, and lockdown that is reviewed annually. Emergency plan was not reviewed or updated from the previous year 2023-24.”

8VAC20-780-550-I

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. Emergency numbers for police, fire, emergency medical services and poison control were not posted.”

8VAC20-780-540-C

“First aid kits are required to have triangular bandages. The first aid kit contained only 1 triangular bandage.”

8VAC20-780-550-G

“Based on staff statement, no documentation was available for monthly practice evacuation drills. Evidence: No drill log was on-site with dates for December 2023 and January and February 2024.”

22.1-289.011-F

“Based on observation and staff statement, the most recent visit was not posted. Evidence: The Inspection Summary and Violation Notice for the Nov 2023 visit was not posted in the classroom.”

8VAC20-780-550-B

“Based on review of emergency written plan, the establishment of a primary and secondary emergency officer was not designated. Evidence: The plan did not outline the names of the 2 emergency officers and 24 hour phone numbers.”

8VAC20-780-550-I

“Based on observation, emergency numbers were not posted. Evidence: 911 and Poison Control numbers are not posted in a visible area.”

8VAC20-780-500-A

“Based on staff statements and observation, children did not wash their hands before and after eating snack. Evidence: Staff stated that the children did not wash their hands before coming into the classroom and eating an afterschool snack and were not observed washing hands after snack.”

8VAC20-780-270-A

“Based on observation, an area of the room was not maintained in a safe and operable condition. Evidence: The cabinet the Aspire program uses to store their materials was hanging off the hinge.”

8VAC20-780-70

“Based on staff statement, no staff information was kept at the site. Evidence: Emergency contact and training documentation (first aid, CPR and MAT) certificates were not on-site.”

8VAC20-780-60-A

“Based on staff statement, the program did not have a record at the center for each child. Evidence: Staff stated that no records were on-site at the program. Staff were able to pull up basic information on the phone. No emergency information was available in a hard copy format.”

8VAC20-780-550-A

“Based on staff statement, the program did not have a written emergency plan that addresses staff responsibilities for evacuation, shelter-in place and lockdown drills. Evidence: Staff supervisor stated that the only plan was the school plan which is not the Aspire staff and they were not aware of all components.”

8VAC20-780-550-C

“Based on observation and staff statement, no maps were posted with 2 evacuation routes and the shelter-in place location. Evidence: No map was in the classroom for the Aspire Program.”

8VAC20-780-340-C

“Based on observation, there was not two staff available at all times when supervising children. Evidence: The Licensing Inspector observed one staff member in the community room for approximately 15 minutes (3:08-3:24) and the second staff member was not immediately available as they were picking up a second group of children from the bus stop.”

8VAC20-780-340-F

“Based on observation, 2 children were not within actual sight and sound supervision of staff. Evidence: 1. Child #3 entered the community room at approximately 2:56 pm and no staff member was in the classroom until 3:08 pm 2. Child #4 entered the community room at approximately 3:04 pm and no staff member was in the classroom until 3:08 pm.”

8VAC20-780-140-A

“Based on record review, the center did not obtain a physical examination for a child within 30 days after the first day of attendance. Evidence: Child #1 is missing the physical exam record (enrolled 8/29/2022) Child #2 is missing the physical exam record (enrolled 8/29/2022)”

8VAC20-780-60-A

“Based on record review, 1 of 3 children's records was incomplete. Evidence: Child #2 was missing proof of identity verification within 7 days of enrollment (8/29/2022.”

8VAC20-780-310-A

“Based on observation, areas not routinely used for children's activities is not to be used as available space. Evidence: The Licensing Inspector observed a staff member unlock the laundry room that is connected to the community room and allow 3-4 children play in space that is not calculated in the capacity.”

8VAC20-780-80-A

“Based on record review and observation, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child as it occurs. Evidence: 1. No written record of attendance was documented 12/8/2022. 2. Did not observe attendance being taken on 12/9 for the first 45 minutes as children arrived into the after school program or prior to leaving the center to walk to Barcroft Recreation Center.”

8VAC20-780-130-A

“Based on record review, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child #1 is missing the immunization record (enrolled 8/29/2022) Child #2 is missing the immunization record (enrolled 8/29/2022)”

8VAC20-780-240-C

“Based on observation and staff statements, staff failed to demonstrate that they understood their job responsibilities. Evidence: 1. Staff #1 and Staff #2 were unable to determine if a child had an emergency medication (inhaler) on-site and where to look for it. The child was listed as having asthma on the center list of special health concerns. 2. Staff #1 and Staff #2 did not know where the evacuation log was and if evacuation drills were documented. 3. Staff #1 and Staff #2 were aware that two children were not enrolled in the program but the children were participating in the center activities.”

8VAC20-780-500-A

“Based on observation, children's hands were not washed with soap and water before and after eating meals or snacks. Evidence: Observed multiple children eat the meal provided and none of the 5 washed their hands prior to eating or after finishing the meal.”