AlphaBEST @ Churchland Elementary

8VAC20-780-130-A

“Based on record review and interview, it was determined that the center did not ensure to that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Child #1 (date of enrollment 9/05/2023) did not have the immunization documentation required prior to attendance in their record. 2. Staff #2 confirmed that Child #1 did not have their immunization records in their case record.”

8VAC20-780-160-A

“Based on record review and interview, it was determined that the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening. The documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. Evidence: 1. Staff #2 did not have documentation of a negative tuberculosis screening. 2. Staff #1 confirmed that the record for Staff #2 was not complete and were missing items for their record.”

8VAC20-780-70

“Based on record review and interview, it was determined that the center did not ensure that documentation of two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. Staff #2 (date of hire 10/05/23) had only one of the required two or more references as to character and reputation as well as competency were checked before employment. 2. Staff #1 confirmed that the record for Staff #2 was not complete and were missing items for their record.”

8VAC20-780-550-D

“Based on record review and interview, it was determined that the center did not ensure to implement monthly practice evacuation drill. Evidence: 1. Staff #1 stated that there were no practice evacuation drills conducted for this school year of 2023-2024. 2. The fire drill log did not have a practice drill listed for September 2023.”

8VAC20-780-140-A

“Based on record review and interview, it was determined that the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. Evidence: 1. Child #1 (date of enrollment 9/5/2023) did not have a physical examination document in their record. 2. Staff #1 confirmed that Child #1 did not have a physical examination document in their record.”

8VAC20-780-130-A

“Based on record review and interview, it was determined that the center did not ensure to that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Child #1 (date of enrollment 9/05/2023) did not have the immunization documentation required prior to attendance in their record. 2. Staff #2 confirmed that Child #1 did not have their immunization records in their case record.”

8VAC20-780-160-A

“Based on record review and interview, it was determined that the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening. The documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. Evidence: 1. Staff #2 did not have documentation of a negative tuberculosis screening. 2. Staff #1 confirmed that the record for Staff #2 was not complete and were missing items for their record.”

8VAC20-780-70

“Based on record review and interview, it was determined that the center did not ensure that documentation of two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. Staff #2 (date of hire 10/05/23) had only one of the required two or more references as to character and reputation as well as competency were checked before employment. 2. Staff #1 confirmed that the record for Staff #2 was not complete and were missing items for their record.”

8VAC20-780-550-D

“Based on record review and interview, it was determined that the center did not ensure to implement monthly practice evacuation drill. Evidence: 1. Staff #1 stated that there were no practice evacuation drills conducted for this school year of 2023-2024. 2. The fire drill log did not have a practice drill listed for September 2023.”

8VAC20-780-140-A

“Based on record review and interview, it was determined that the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. Evidence: 1. Child #1 (date of enrollment 9/5/2023) did not have a physical examination document in their record. 2. Staff #1 confirmed that Child #1 did not have a physical examination document in their record.”

8VAC20-780-60-A-8

“Based on record review and interview, it was determined that the center did not ensure that each enter shall keep at the center a separate record for each child enrolled which shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child # 5 does not have an allergy action care plan with instructions from a physician regarding the child’s food allergy. 2. Child # 6 does not have an allergy action care plan with instructions from a physician regarding the child’s allergy to shellfish. 3. Staff #1 confirmed that Child #5 and Child #6 does not have an allergy action care plan to their record.”

8VAC20-780-60-A

“8VAC20-780-60. A.3 Based on record review and interview, it was determined that the center did not ensure that each center shall maintain and keep a separate record for each child enrolled which shall contain the work phone number of each parent who has custody. Evidence: 1. Child #1 (date of enrollment 9/02/22) did not have their father’s work phone number in their record. 2. Child #2 (date of enrollment 9/02/22) did not have their mother’s work phone number in their record. 3. Child #3 (date of enrollment 9/02/22) did not have their parents? work phone number in their record. 4. Child #4 (date of enrollment 9/02/22) did not have their mother’s work phone number in their record. 5. Child #5 (date of enrollment 9/02/22) did not have their parents? work phone number in their record. 6. Staff #1 confirmed that Child #1, Child #2, Child #3, Child #4 and Child #5 did not have the work number of their custodial parent.”

8VAC20-780-60-A

“8VAC20-780-60. A.5 Based on record review and interview, it was determined that the center did not ensure that each center shall maintain and keep a separate record for each child enrolled which shall contain the address of two designated people to call in an emergency of a parent cannot be reach. Evidence: 1. Child #3 did not have the addresses for their emergency contacts listed to their record. 2. Child #4 did not have the addresses for their emergency contacts listed to their record. 3. Staff #1 confirmed that Child #3 and Child #4 did not have the emergency contact addresses to their record.”

8VAC20-780-60-A-8

“Based on record review and interview, it was determined that the center did not ensure that each enter shall keep at the center a separate record for each child enrolled which shall contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child # 5 does not have an allergy action care plan with instructions from a physician regarding the child’s food allergy. 2. Child # 6 does not have an allergy action care plan with instructions from a physician regarding the child’s allergy to shellfish. 3. Staff #1 confirmed that Child #5 and Child #6 does not have an allergy action care plan to their record.”

8VAC20-780-60-A

“8VAC20-780-60. A.3 Based on record review and interview, it was determined that the center did not ensure that each center shall maintain and keep a separate record for each child enrolled which shall contain the work phone number of each parent who has custody. Evidence: 1. Child #1 (date of enrollment 9/02/22) did not have their father’s work phone number in their record. 2. Child #2 (date of enrollment 9/02/22) did not have their mother’s work phone number in their record. 3. Child #3 (date of enrollment 9/02/22) did not have their parents? work phone number in their record. 4. Child #4 (date of enrollment 9/02/22) did not have their mother’s work phone number in their record. 5. Child #5 (date of enrollment 9/02/22) did not have their parents? work phone number in their record. 6. Staff #1 confirmed that Child #1, Child #2, Child #3, Child #4 and Child #5 did not have the work number of their custodial parent.”

8VAC20-780-60-A

“8VAC20-780-60. A.5 Based on record review and interview, it was determined that the center did not ensure that each center shall maintain and keep a separate record for each child enrolled which shall contain the address of two designated people to call in an emergency of a parent cannot be reach. Evidence: 1. Child #3 did not have the addresses for their emergency contacts listed to their record. 2. Child #4 did not have the addresses for their emergency contacts listed to their record. 3. Staff #1 confirmed that Child #3 and Child #4 did not have the emergency contact addresses to their record.”

8VAC20-780-140-A

“Based on record reviews and interviews it was determined the center did not ensure each child had a physical examination by or under the direction of a physician within the required time frame. Evidence: 1. The record for child #1, child #2, and child #3 did not contain documentation of a physical exam. 2. Staff confirmed that the records for child #1, child #2, and child #3 did not contain physical exams.”

8VAC20-780-70

“Based on record review it was determined the center did not ensure that each staff record contained documentation to demonstrate that the individual received the orientation and training as required in 8VAC20-780-240 and 8VAC20-780-245. Evidence: 1. The record for staff #2(hired 3/23/21) did not contain signed and dated documentation of orientation. 2. The record for staff #3 did not contain date of hire and signed and dated documentation of orientation.”

8VAC20-780-130-A

“Based on record reviews and interviews it was determined the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. The record for child #1, child #2, and child #3 did not contain documentation of immunization records. 2. Staff confirmed that the records for child #1, child #2, and child #3 did not contain immunizations.”

8VAC20-780-550-A

“Based on record review and interview it was determined the center did not have a site specific written emergency preparedness plan. Evidence: 1. The emergency preparedness plan was not specific to the location, there were references to Maryland in the plan at the site. 2. Staff confirmed that this information was not site specific during this inspection.”

8VAC20-780-60-A

“Based on record review and interview it was determined the center did not ensure children's records contained all of the required documentation. Evidence: 1. The record for child #2(enrolled 9/6/21) did not contain addresses for the two required emergency contacts. 2. The record for child #3 did not contain first date of attendance and addresses for the two required emergency contacts. 2. 3 of 3 children's records did not contain documentation of previous day care or schools attended by the child. 3. Staff confirmed this information was not available during this inspection. ( A-2 , Low likelihood / serious harm)”

8VAC20-780-340-D

“Based on record review and interview it was determined the center did not ensure that there was a program leader qualified with each group of children in care. Evidence: 1. Staff #2 and staff #3 were the only staff on duty during this inspection. 2. The records for staff #2 and staff #3 did not contain documentation to demonstrate program leader qualifications. 3. Staff confirmed that this documentation was not available during this inspection.”

8VAC20-770-60-C-2

“Based on record review and interview it was determined the center did not ensure that each employee had a central registry finding within 30 days of employment. Evidence: 1. The record for staff #3 did not contain documentation of central registry findings. Staff #3 has been employed for more than 30 days. 2. Staff confirmed that this documentation was not available during this inspection.”

8VAC20-780-280-B

“Based on observation and interview it was determined the center did not ensure that all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There were several different chemicals in containers in an unlocked cabinet in the cafeteria where children were in care. 2. Staff confirmed that the lock does not work on the cabinet where chemicals are kept.”

8VAC20-820-120-E-2

“Based on observation and interview it was determined the center did not ensure that the findings of the most recent inspection of the center were posted on the premises. Evidence: 1. The results for the most recent inspection was not posted in the center. 2. Staff confirmed that the most recent inspection results were not posted.”

8VAC20-780-90-A

“Based on record review and interview it was determined the center did not ensure each child's record contained signed written agreements between the parent and the center by the child's first day of attendance as required. Evidence: 1. The record for child #2 did not contain the required written agreements. 2. Child #2 was in attendance during this inspection. 3. Staff confirmed this information was not available during this inspection.”

8VAC20-780-140-A

“Based on record reviews and interviews it was determined the center did not ensure each child had a physical examination by or under the direction of a physician within the required time frame. Evidence: 1. The record for child #1, child #2, and child #3 did not contain documentation of a physical exam. 2. Staff confirmed that the records for child #1, child #2, and child #3 did not contain physical exams.”

8VAC20-780-70

“Based on record review it was determined the center did not ensure that each staff record contained documentation to demonstrate that the individual received the orientation and training as required in 8VAC20-780-240 and 8VAC20-780-245. Evidence: 1. The record for staff #2(hired 3/23/21) did not contain signed and dated documentation of orientation. 2. The record for staff #3 did not contain date of hire and signed and dated documentation of orientation.”

8VAC20-780-130-A

“Based on record reviews and interviews it was determined the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. The record for child #1, child #2, and child #3 did not contain documentation of immunization records. 2. Staff confirmed that the records for child #1, child #2, and child #3 did not contain immunizations.”

8VAC20-780-550-A

“Based on record review and interview it was determined the center did not have a site specific written emergency preparedness plan. Evidence: 1. The emergency preparedness plan was not specific to the location, there were references to Maryland in the plan at the site. 2. Staff confirmed that this information was not site specific during this inspection.”

8VAC20-780-60-A

“Based on record review and interview it was determined the center did not ensure children's records contained all of the required documentation. Evidence: 1. The record for child #2(enrolled 9/6/21) did not contain addresses for the two required emergency contacts. 2. The record for child #3 did not contain first date of attendance and addresses for the two required emergency contacts. 2. 3 of 3 children's records did not contain documentation of previous day care or schools attended by the child. 3. Staff confirmed this information was not available during this inspection. ( A-2 , Low likelihood / serious harm)”

8VAC20-780-340-D

“Based on record review and interview it was determined the center did not ensure that there was a program leader qualified with each group of children in care. Evidence: 1. Staff #2 and staff #3 were the only staff on duty during this inspection. 2. The records for staff #2 and staff #3 did not contain documentation to demonstrate program leader qualifications. 3. Staff confirmed that this documentation was not available during this inspection.”

8VAC20-770-60-C-2

“Based on record review and interview it was determined the center did not ensure that each employee had a central registry finding within 30 days of employment. Evidence: 1. The record for staff #3 did not contain documentation of central registry findings. Staff #3 has been employed for more than 30 days. 2. Staff confirmed that this documentation was not available during this inspection.”

8VAC20-780-280-B

“Based on observation and interview it was determined the center did not ensure that all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There were several different chemicals in containers in an unlocked cabinet in the cafeteria where children were in care. 2. Staff confirmed that the lock does not work on the cabinet where chemicals are kept.”

8VAC20-820-120-E-2

“Based on observation and interview it was determined the center did not ensure that the findings of the most recent inspection of the center were posted on the premises. Evidence: 1. The results for the most recent inspection was not posted in the center. 2. Staff confirmed that the most recent inspection results were not posted.”

8VAC20-780-90-A

“Based on record review and interview it was determined the center did not ensure each child's record contained signed written agreements between the parent and the center by the child's first day of attendance as required. Evidence: 1. The record for child #2 did not contain the required written agreements. 2. Child #2 was in attendance during this inspection. 3. Staff confirmed this information was not available during this inspection.”

22VAC40-665-580-B

“Based on record review and interview it was determined the center did not ensure that each staff member who work directly with children completed the required Virginia Preservice Training for Child Care staff within the first 90 days of employment. Evidence: 1. There was no documentation of the Virginia Preservice Training in the record for Staff #1 or Staff #2. 2. Staff confirmed that this documentation was not available during the inspection.”

22VAC40-185-130-A

“Based on record review and interview it was determined the center obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. There was no documentation of immunization for child #2. 2. There was no documentation of immunization for child #3. 3. Staff confirmed that there was no immunization documentation available for child #2 and child #3 during this inspection. 4. Child #2 and child #3 were in attendance during this inspection.”

22VAC40-185-140-A

“Based on record review and interview it was determined the center did not ensure each child had a physical exam by or under the direction of a physician within the required time frame. Evidence: 1. There was no documentation of physical exam for child #1(enrolled 9/27/21) 2.There was no documentation of physical exam for child #2. 3. There was no documentation of physical exam for child #3. 4. Staff confirmed that there was no physical exam documentation available for child #1, child #2, and child #3 during this inspection. 5. Child #1, child #2 and child #3 were in attendance during this inspection.”

22VAC40-185-50-B

“Based on observation, interview, and record review it was determined the center did not maintain and make accessible records and reports on children and staff. Evidence: 1. The center failed to make accessible the required documents to initiate and complete the required inspection within the required time frame. 2. This inspector provided the center with the initial inspection request on 10/01/21. Inspector did not receive the requested information by the required 10/4/21. This inspector followed up on 10/6/21 and 10/8/21 regarding the initial inspection request. These documents were received on 10/8/21. 3. The record review request was sent on 10/8/21. Records were not made accessible by the required 10/12/21. Inspector followed up on 10/12/21, 10/21/21, 10/28/21, and 11/3/21. 4. As of 11/3/21 many of the documents requested were not received electronically and were unavailable during the virtual tour. 5. Inspector emailed and spoke with site director, area director, and regional manager in attempts to gain access to the documents needed to complete the inspection.”

22VAC40-185-60-A

“Based on record review and interview it was determined the center did not ensure that each child enrolled in the program had a record that contained all of the required components. Evidence: 1. There was no record available for child #2. 2. There was no record available for child #3. 3. Staff confirmed that these records could not be located for this inspection. 4. These children were in attendance during this inspection.”

22VAC40-185-340-D

“Based on interview and observation it was determined the center did not ensure that each group of children had at least one staff member who meets the qualifications of a program leader or program director regularly present. Evidence: 1. Staff #1 was supervising 8 children during the inspection. A. Staff #1 reported they were the program leader. B. Staff #1 was unable to tell this inspector how they were qualified as a program leader. 2. There was no documentation in the record for staff #1 to demonstrate how they qualified as a program leader.”

22VAC40-185-540-C

“Based on observation and interview it was determined that the center did not ensure first aid kit contained all the required items. Evidence: 1. There was no ice pack and first aid manual in the first aid kit. 2. Staff confirmed that these items were not present during this inspection.”

22VAC40-191-60-C-2

“Based on record review and interview it was determined the center did not ensure that each employee had a central registry finding within 30 days of employment. Evidence: 1. The record for staff #1 did not contain documentation of central registry findings. 2. Staff confirmed that this documentation was not available during this inspection.”

22VAC40-185-70-A

“Based on record review and interview it was determined the center did not ensure that each staff record contained all of the required components. Evidence: 1. The staff record for staff #1 did not contain documentation of the date of hire, 1 of the 2 required reference checks, and written information to demonstrate that the individual possesses the education, orientation training, staff development, certification, and experience required by the job position(program lead). 2. The record for staff #2 did not contain the employee's job title, date of hire, and written information to demonstrate that the individual possesses the education, orientation training, staff development, certification, and experience required by the job position. 3. Staff confirmed that these records were not available during this inspection.”