Alburgh School District Preschool Program

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“There were two staff members listed on the associated parties list, who did not complete the record check process which includes the out-of-state background checks as part of the fingerprint process. The two (2) staff members recieved the fingerprint and out-of-state forms on 9/24/2024. Corrective Action: Immediately have the two (2) staff members contact the Business Technician to retrieve the required out-of-state paperwork to complete and return to the Child Development Division. Create a system to check new employees' out-of-state clearances and that they were received and approved by the Child Development Division.”

Correction date in the state record: Aug 18, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“One (1) out of the two (2) employees who have been working at the program for over six (6) months does not have qualification documents and training documents in their BFIS quality and credential account. Corrective Action: By 7/12/2024, ensure that all qualification documents and training documents are sent to Northern Lights at CCV for the identified employee. Moving forward, ensure that all staff have up-to-date BFIS quality and credential accounts within six (6) months of their start date and that the accounts are maintained thereafter.”

Correction date in the state record: Jul 10, 2024

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes. Licensees of a CBCCPP located within a public or independent school building may count a lock-down drill performed while the CBCCPP is in operation in place of a monthly evacuation drill with the CBCCPP children and staff and at least three (3) of the monthly drills conducted within 365 days shall be evacuation drills.

“Evacuation and/or lockdown drills were missed in November, March, and April of this school year. Corrective Action: By 7/12/2024, email a plan to Licensor [name] that describes that system that will be used to ensure that evacuation drills occur once per month.”

Correction date in the state record: Jun 19, 2024

Regulation 7.2.1: The licensee shall ensure that any new individuals regularly present at the CBCCPP submit a Records Check Authorization form to the Division prior to working with children in the CBCCPP.

“Two (2) classroom staff and a partner staff were present and working with children without documentation of having submitted a Record Check Authorization form to the Division. Corrective Action: By 9/21/2023 send Record Check Authorization forms to the Division for each of these staff and either copy Licensor [name] on the email or forward the email to Licensor [name]. By 9/21/2023 send a plan that describes the system that will be used to assure that a Record Check Authorization form will be sent to the Division for any staff person or volunteer who is regularly present at the program prior to working with children in the program.”

Correction date in the state record: Oct 11, 2023

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of BFIS Quality and Credentialing accounts and a statement made by the program director showed that Seven (7) staff did not have up to date BFIS Quality and Credentialing accounts. Staff A, B, C, D, E, and F are missing documentation of Mandated Reporting training. Staff G is missing documentation of First Aid/CPR training. Corrective Action: Submit identified documents to Northern Lights at CCV and copy Licensor [name] on the submission. Send a plan to Licensor [name] that describes how documentation will be sent to Northern Lights at CCV in a timely manner moving forward.”

Correction date in the state record: May 20, 2022

Regulation 7.2.4: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“Staff A was hired in November and had not completed the fingerprint process which includes the results. This staff person was left alone outside with children during this licensing visit. Corrective Action: Immediately do not leave staff alone who have not completed a record check authorization form or completed the fingerprinting process for CDD. Create a system where staff working in the program have completed the required record check process prior to being left alone with children.”

Correction date in the state record: Mar 2, 2021

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Children's files were audited, and the required well care exam was missing for eight (8) children who have been in care for more than 45 days. Corrective Action: By 3/3/2020, obtain documentation that children have received a well care exam. Develop a plan on how you will comply with this rule within 45 days of children's enrollment.”

Correction date in the state record: Apr 10, 2020

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“After a review of BFIS Quality and Credential accounts, it was determined that several staff employed longer than six (6) months did not have up to date BFIS Quality and Credential Accounts as required and were missing qualification information, required trainings, and/or annual professional development documentation. Corrective Action: By 2/25/2020, review all staff's BFIS Quality and Credential accounts, submit all missing documentation for professional development, required trainings and qualifications such as transcripts or high school diplomas to Northern Lights at CCV with the required cover sheet. Submit confirmation to this Licensor that all required information has been sent to Northern Lights at CCV.”

Correction date in the state record: Apr 10, 2020