YMCA School Age Child Care @ Kiptopeke Elementary

22.1-289.035-B-1

“Repeat Violation The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #1 (employed for one month) was dated two days after their first day of employment.”

22.1-289.035-B-2

“Repeat Violation Providers must obtain a completed national criminal background check prior to the employee's first day of employment. The criminal history background check for Staff #1 (employed for one month) was not obtained prior to the employee's first day of employment.”

8VAC20-780-160-A

“Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis (TB) screening. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children and shall have been completed within the last 30 calendar days of the date of employment. The TB documentation for Staff #1 was not submitted at the time of employment. The TB documentation for Staff #2 was not completed within 30 days of their date of employment.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all the required information. The record for Child #1 did not contain all the required information.”

8VAC20-780-240-A

“Repeat Violation The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. The record for Staff #3 (employed for four months) did not contain documentation of The Virginia Department of Education-sponsored orientation course.”

8VAC20-780-240-B

“Repeat Violation Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Orientation documentation reviewed for Staff #1 showed that orientation was not completed within seven days of the date of assuming job responsibilities, which is required.”

8VAC20-780-260-B

“Repeat Violation The center shall provide annual approval from the health department. There was no documentation to show that an environmental sanitation report was completed in 2025, which is required annually.”

8VAC20-780-340-D

“In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Such a program leader shall supervise no more than two aides. During the inspection, there were four aides under the supervision of the program director, when no more than two aides are allowed to be supervised at one time.”

8VAC20-780-500-A

“Children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. On the day of the inspection, 27 school age children did not wash their hands or use a disposable wipe after snack, which is required.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. There was disinfectant spray sitting on a table in the cafeteria and disinfectant spray and disinfectant wipes stored in a cabinet. None of the listed substances were locked, as required.”

8VAC20-780-550-F

“Lockdown procedures shall be practiced at least annually. Lockdown procedures were not practiced during the 2024-2025 school year. One lockdown drill is required.”

8VAC20-780-340-B

“During the center's hours of operation, one adult on the premises shall be in charge of the administration of the center. This person shall be either the administrator or an adult appointed by the licensee or designated by the administrator. On the day of the inspection, there was not one adult in charge of the administration of the center, which is required.”

8VAC20-780-550-E

“Shelter in place procedures shall be practiced a minimum of twice per year. Shelter in place procedures were not practiced, at a minimum of two times during the 2024-2025 school year.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. A monthly evacuation drill was not completed for the months of April through June of 2025.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. During the inspection, a child under the age of ten was observed leaving their group outside, and entering the building to go to the water fountain. The child was not within sight and sound supervision of staff.”

8VAC20-780-350-B-5

“The required ratio for children ages school age eligible up to nine years is one staff per 18 children. Staff #4 was observed supervising over the required ratio, two times during the inspection.”

8VAC20-780-350-B-6

“The required ratio for children ages nine years through 12 years is one staff per 20 children. Staff #1 and Staff #2 (working together on the day of the inspection), were observed leaving each other to care for the group of children alone, resulting in a staff member having to supervise more children than allowed (one staff per 20 children).”

8VAC20-780-260-B

“The center shall provide annual approval from the health department. There was no documentation to show that an environmental sanitation report was completed in 2025, which is required annually.”

22.1-289.035-B-1

“Repeat Violation The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #2 (employed for four months) was dated one day after their first day of employment.”

22.1-289.035-B-2

“Repeat Violation Providers must obtain a completed national criminal background check prior to the employee's first day of employment. The criminal history background check for Staff #2 (employed for four months) was not obtained prior to the employee's first day of employment.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include all the required information. Two of four injury reports reviewed did not contain one of the following: staff and parent signatures or two staff signatures.”

8VAC20-780-70

“Repeat Violation Staff records shall be kept for each staff person and contain all the required information. The record for Staff #1 (employed for less than one month) did not contain documentation to demonstrate that the individual possesses orientation training. The record for Staff #3 (employed for 11 months) only contained one reference, when two are required.”

8VAC20-780-240-A

“Repeat Violation The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. The record for Staff #2 (employed for four months) did not contain documentation of The Virginia Department of Education-sponsored orientation course.”

8VAC20-780-240-B

“Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Orientation documentation for Staff #2 (employed for four months) show that the staff member completed orientation training past seven days of the date of assuming job responsibilities.”

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The fire inspection documentation for review was expired.”

22.1-289.035-B-1

“Repeat Violation The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #2 (employed for one month) was dated two days after their first day of employment. The sworn statement for Staff #4 (employed for two months) was dated five weeks after their first day of employment.”

8VAC20-780-160-A

“Repeat Violation Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis (TB) screening, which meets all requirements. The record for Staff #1 did not contain documentation of a negative TB screening. The TB screening for Staff #4 was not submitted until two months after the date of employment. TB documentation for Staff #2 and Staff #3 show that the TB screenings were not completed within 30 days of the staff members? dates of employment.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. There was no documentation to show that a central registry search was requested for Staff #4 (employed for two months).”

22.1-289.035-B-2

“Repeat Violation Centers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1 (employed for three months) and Staff #4 (employed for two months) did not have a criminal background check completed prior to employment.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. The record for Staff #1 (employed for three months) did not contain documentation of the Virginia Department of Education-sponsored orientation. The Virginia Department of Education-sponsored orientation course for Staff #5 (employed for five months) was not completed within 90 days, which is required.”

8VAC20-780-70

“Repeat Violation Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment. Staff #1 (employed for three months) did not contain at least two references that were checked.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the required information. The record for Child #1 did not contain the addresses of two designated people to call in an emergency if a parent cannot be reached.”

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills that include all required information. Documentation for emergency evacuation drills for December through February did not include the name of the person conducting the drill or the weather condition.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The center’s license and the results of the most recent inspection were not posted, which is required.”

22.1-289.035-B-2

“Centers must obtain a completed national criminal background check prior to the employee's first day of employment. The record for Staff #3 did not have a completed criminal history check, which is required.”

22.1-289.035-B-1

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The records for Staff #1 (employed for two months) and Staff #2 (employed for a month) have sworn statements that were not completed prior to employment. The record for Staff #3 did not contain a sworn statement.”

8VAC20-780-550-I

“Repeat Violation A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place. There were no emergency numbers posted in a visible place at the time of the inspection.”

8VAC20-780-150-B

“Each report shall be signed by a physician, his designee, or an official of a local health department. The immunization documentation for Child #1 (enrolled for over a month) did not contain a signature by a physician, his designee, or an official of a local health department.”

8VAC20-780-160-A

“Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening. 1.There was no documentation for review to show that Staff #3 and Staff #4 (employed for one month) submitted documentation of a negative tuberculosis screening. 2.The documentation for Staff #2?s tuberculosis screening show that the screening was not completed within 30 calendar days of their date of employment.”

8VAC20-780-70

“Staff records shall be kept for each person and contain all the required information. 1.The records for Staff #1 and Staff #2 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment or documentation to demonstrate that the individuals possess orientation training. 2. The record for Staff #3 was missing the date of employment, a telephone number of a person to be notified in an emergency which shall be kept at the center, verification of age requirement, documentation that two or more references as to character and reputation as well as competency were checked before employment, and documentation to demonstrate that the individual possesses orientation training. 3. The record for Staff #4 was missing documentation that two or more references as to character and reputation as well as competency were checked before employment, and documentation to demonstrate that the individual possesses the education, experience, and orientation training required by the job position.”

8VAC20-780-540-C

“The required first aid kits shall include at a minimum all the required items. The first aid kit for review at the center did not contain more than one triangular bandage, which is required.”

8VAC20-780-550-P

“The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence and shall include all the required information. Two injury reports reviewed did not contain all the required information. 1. Injury report #1 was missing staff present and treatment, date and time when parents were notified, any future action to prevent recurrence of the injury, and documentation on how the parent was notified. 2. Injury report #2 was missing type and circumstance of the injury, treatment, date and time when parents were notified, any future action to prevent recurrence of the injury, staff and parent signature or two staff signatures, and documentation on how the parent was notified.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. There was no documentation to show that the center has implemented a monthly practice evacuation drill for the months of October and November.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The record for Staff #4 did not contain documentation that a central registry check was requested for a state the staff member resided in the preceding five years.”

8VAC20-780-430-K

“Provision shall be made for an individual place for each child's personal belongings. During the time of the inspection, there were no provisions for individual places for each child's personal belongings.”

8VAC20-780-550-I

“A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place. There were no emergency numbers posted in a visible place at the time of the inspection.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. There was a container of disinfectant wipes in the cafeteria that was unlocked. This is a main area that children will occupy.”