YMCA Programs at Oakridge Elementary School

8VAC20-780-60-A

“Repeat Violation: Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all the required information. The record for child # 1, enrolled for 6 weeks was missing proof of identity. The record for child # 4, enrolled for 5 weeks was missing proof of identity. The record for child # 2, #3, and #5, enrolled for 4 weeks was missing proof of identity.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #2, who had been employed for 6 weeks, did not have a central registry search requested.”

8VAC20-780-130-A

“Repeat Violation: The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child # 1 who has attended for 6 weeks, does not have documentation of a immunization record. Child # 3 who has attended for 4 weeks, does not have documentation of a immunization record.”

8VAC20-780-160-A-1

“The center is required to obtain documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children. Staff #1 does not have documentation of a TB screening and has been working for 6 weeks.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #2, #3, #4, enrolled for 2 days, was missing proof of identity. The record for Child #5 , enrolled for 2 weeks, was missing proof of identity.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #2 and #3, who had been attending for 2 days, did not have documentation of an immunization record on file.”

8VAC20-780-530-A

“At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid. Staff #3 and # 6 were alone with a group of children and were not certified in CPR or first aid.”

22.1-289.035-B-1

“Staff shall complete a Sworn statement prior to employment. Staff #1 has not completed the sworn statement and has been working with children for 2 weeks.”

8VAC20-780-240-B

“Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 has been working with children for 2 weeks without the required new staff orientation training.”

8VAC20-780-560-G

“When food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. There were 5 lunch containers in the Sr. Traditional room that were not dated and labeled with the child's name. There was 1 lunch box from the Jr Traditional room and Sports room that were not dated or labeled with the child's name.”

8VAC20-780-540-E

“The following nonmedical emergency supplies shall be required. There was no working battery operated radio or battery operated flashlight in the building.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3, employed for 12 days, did not have documentation of requesting a criminal history check, central registry check and sex offender registry search from one state.”

8VAC20-780-70

“Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment and are to include dates of contact, names of persons contacted, the firms contacted, results and signature of person making the call. Staff #1, who has been working at the center for the past 7 days, did not have any completed reference verifications on file. Staff #3, and # 4 who have been working at the center for 7 days does not have documentation of names of persons contacted, the firms contacted, and signature of person making the call. Staff # 5 who has been working at the center for the past 2 days does not have documentation of names of persons contacted, the firms contacted, and signature of person making the call.”

8VAC20-780-160-A-1

“Repeat Violation Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #1 had no documentation and had been employed for 7 days, Staff #4 had no documentation and had been employed for 7 days and staff # 5 had no documentation and had been employed for 2 days. All staff were caring for children.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Lysol wipes were found on the tables and desk in each of the 4 classrooms. Pine-sol cleaner was found in the hallway floor outside the Jr/Sr Specialty room.”

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. The list posted in the office did not include child # 2's sensitivity to a certain food, indicated in the child's record.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #4, enrolled for 1 week, was missing a complete address to include City and State.”

8VAC20-780-70

“Repeat and systemic deficiency: Based on staff interview, the staff records were not at the center location. There were no records to be reviewed. Evidence: There were no records for the 5 staff needing to follow up for prior violations. Office staff said the records were taken home. The inspector could not review staff #1- # 6 records due to the record not being at the center program.”

8VAC20-780-160-A

“Repeat violation: Based on a review of staff records,2 staff have not submitted documentation of a negative tuberculosis screening at the time of employment. Evidence: The following staff do not have documentation of a negative tuberculosis screening at the time of employment. Staff # 4, date of hire 6-14-2024 (caring for children this date) Staff # 1, date of hire unknown Staff # 6, date of hire unknown (caring for children this date)”

8VAC20-770-60-C-2

“Repeat Violation, Systemic deficiency: Based on a review of staff records, staff do not have results from the central registry finding within 30 days of employment. Evidence: The following staff do not have documentation of the central registry finding within 30 days of employment. These staff were observed caring for children this date. Staff # 1, date of hire unknown Staff # 3, date of hire 6/3/2024 Staff # 4, date of hire 6/14/2024 Staff # 5, date of hire 6/19/2023 Staff # 6, date of hire unknown”

8VAC20-770-60-B

“Repeat violation: Based on a review of staff records, staff were employed without the person's completed sworn statement. Evidence: Staff #1(repeat) and staff #6, date of employment unknown, does not have documentation of completing the sworn statement prior to employment.”

8VAC20-780-240-E

“Repeat violation: Based on a review of staff records, several staff do not have documentation that they completed orientation training in first aid within 30 days of employment. Evidence: The following staff do not have documentation they have received orientation in first aid training and they do not have documentation of first aid certification. Staff #1, date of hire unknown Staff # 2, date of hire 6/1/2022 Staff # 3, date of hire 6/3/2024 (caring for children this date) Staff # 4, date of hire 6/14/2024 (caring for children this date) Staff #6, date of hire unknown (caring for children this date)”

8VAC20-780-240-C

“Repeat Violation, Systemic Deficiency: Based on a review of staff records, staff have not completed the required Recognizing Child Abuse and Neglect training prior to working with children. Evidence: The Following staff do not have documentation that they completed Recognizing Child Abuse and Neglect training. Staff # 2, hire date 6/1/2022 Staff #1, hire date unknown Staff#6, hire date unknown (caring for children this date)”

22.1-289.035-B-2

“Repeat Violation, Systemic Deficiency: Based on a review of staff records, staff have not submitted to fingerprints prior to the fist day of employment. Evidence: Staff #2, date of employment 6/1/2022 does not have documentation of fingerprint results. Staff #6, date of employment unknown, there is no record to review if the staff had obtained fingerprints. (staff was observed caring for children this date).”

8VAC20-780-240-B

“Repeat violation: Based on a review of staff records, 2 staff does not have documentation of orientation training no later than 7 days of the date of assuming job responsibility. Evidence: Staff #1 stated he was hired at the beginning of the summer camp, end of June. There is no documentation of staff orientation. Staff # 6 had no record on site today to show he has completed orientation training.”

8VAC20-780-240-B

“Based on a review of staff records, 1 staff does not have documentation of orientation training no later than 7 days of the date of assuming job responsibility. Evidence: Staff #1 stated he was hired at the beginning of the summer camp, end of June. There is no documentation of staff orientation.”

8VAC20-780-160-A

“Based on a review of staff records,2 staff have not submitted documentation of a negative tuberculosis screening at the time of employment. Evidence: The following staff do not have documentation of a negative tuberculosis screening at the time of employment. Both staff were observed caring for children this date. Staff # 4, date of hire 6-14-2024 Staff # 1, date of hire unknown”

8VAC20-780-560-G

“Based on observation, food brought from home is not dated and labeled in a way to identify the owner. Evidence: The children were observed eating snack, the food containers brought from home were not all labeled with the child's name and none were dated.”

8VAC20-770-60-C-2

“Repeat Violation: Based on a review of staff records, staff do not have results from the central registry finding within 30 days of employment. Evidence: The following staff do not have documentation of the central registry finding within 30 days of employment. These staff were observed caring for children this date. Staff # 1, date of hire unknown Staff # 3, date of hire 6/3/2024 Staff # 4, date of hire 6/14/2024 Staff # 5, date of hire 6/19/2023 (repeat violation)”

8VAC20-770-60-B

“Based on a review of staff records, staff were employed without the person's completed sworn statement. Evidence: Staff #1, date of employment unknown does not have documentation of completing the sworn statement prior to employment. The staff was observed caring for children this date.”

22.1-289.035-B-2

“Repeat Violation: Based on a review of staff records, staff have not submitted to fingerprints prior to the fist day of employment. Evidence: Staff #2, date of employment 6/1/2022 does not have documentation of fingerprint results. The staff was observed caring for children this date.”

8VAC20-780-240-C

“Repeat Violation: Based on a review of staff records, staff have not completed the required Recognizing Child Abuse and Neglect training prior to working with children. Evidence: The Following staff do not have documentation that they completed Recognizing Child Abuse and Neglect training. Staff were observed caring for children this date. Staff # 2, hire date 6/1/2022 Staff #1, hire date unknown”

8VAC20-780-240-E

“Based on a review of staff records, several staff do not have documentation that they completed orientation training in first aid within 30 days of employment. Evidence: The following staff do not have documentation they have received orientation in first aid training and they do not have documentation of first aid certification. These staff were observed this date caring for children. Staff #1, date of hire unknown Staff # 2, date of hire 6/1/2022 Staff # 3, date of hire 6/3/2024 Staff # 4, date of hire 6/14/2024”

8VAC20-780-70

“Based on a review of staff records, there was no documentation of a staff record for one staff member to include emergency contact information, date of employment, documentation of 2 references, documentation of position qualifications, first aid and CPR certifications. Evidence: Staff #1 stated he was hired for the supervisor position at the beginning of the summer program. Staff #1 was caring for children this day without a staff record on file.”

8VAC20-780-240-E

“Based on a review of staff records, several staff do not have documentation that they completed orientation training in first aid within 30 days of employment. Evidence: The following staff do not have documentation they have received orientation in first aid training and they do not have documentation of first aid certification. These staff were observed this date caring for children. Staff #1, date of hire unknown Staff # 2, date of hire 6/1/2022 Staff # 3, date of hire 6/3/2024 Staff # 4, date of hire 6/14/2024”

22.1-289.035-B-4

“Based on a review of staff records, the child day center did not obtain a copy of the results of the criminal history record, sex offender registry check and a search of the child abuse and neglect registry from a staff who has resided in another state in the past 5 years. Evidence: staff # 3, date of employment 6/5/2023 indicated they have resided in another state in the past 5 years, there is no documentation of the out of state background checks. The staff was observed caring for children this date.”

8VAC20-780-130-A

“Based on a review of children records, the center has not obtained documentation of each child's immunization record before the child can attend the center. Evidence: Child #1, date of enrollment 7/3/2023 does not have documentation of the immunization record. The child was in care this date.”

8VAC20-780-240-C

“Based on a review of staff records, staff have not completed the required Recognizing Child Abuse and Neglect training prior to working with children. Evidence: Staff # 2, hire date 6/1/2022 does not have documentation that they completed Recognizing Child Abuse and Neglect training. Staff was observed caring for children this date. Staff # 3, hire date 6/2023 does not have documentation that they completed Recognizing Child Abuse and Neglect training. Staff was observed caring for children this date. (Repeat violation)”

22.1-289.035-B-2

“Based on a review of staff records, staff have not submitted to fingerprints prior to the fist day of employment. Evidence: Staff #2, date of employment 6/1/2022 does not have documentation of fingerprint results. The staff was observed caring for children this date.”

8VAC20-770-60-B

“Based on a review of staff re cords, staff were employed without the person's completed sworn statement. Evidence: Staff #1, date of employment 6/12/2023 does not have documentation of completing the sworn statement prior to employment. The staff was observed caring for children this date.”

8VAC20-770-60-C-2

“Based on a review of staff records, staff do not have results from the central registry finding within 30 days of employment. Evidence: Staff #1, date of employment 6/12/2023 does not have documentation in the record of the central registry finding. Staff was observed caring for children this date. Staff # 3, date of employment 6/5/2023 does not have documentation in the record of the central registry finding. Staff was observed caring for children this date. Staff #4, date of employment 6/19/2023 does not have documentation in the record of the central registry finding. Staff was observed caring for children this date.”

8VAC20-780-70

“Based on a review of staff records, the staff records did not have date of employment. Evidence: The records for staff #1, #2, and #3 do not have the date of employment.”

8VAC20-780-245-L

“Based on a review of staff records, there is not a staff on duty at all time that has been trained in Daily Health Observation. Evidence: One staff who works 7:30am-4:00pmhas daily health observation. There is no staff with Daily Health Observation training from 4:00 pm until closing at 6:00 pm.”

8VAC20-780-70

“Based on a review of staff records, documentation of at least 2 references has not been obtained for each staff member Evidence: staff #1, date of hire 6/2023 does not have documentation of references on file.”

8VAC20-780-160-A

“Based on a review of staff records, staff have not submitted documentation of a negative tuberculosis screening prior to hire. Evidence: Staff #1, date of hire 6/2023 does not have documentation of a TB screening.”

8VAC20-780-240-C

“Based on a review of staff records, staff have not completed the required Recognizing child Abuse and Neglect training prior to working alone with children. Evidence: Staff #2 and #3, both hired in 6/2023 does not have documentation that they completed Recognizing Child Abuse and Neglect training.”

8VAC20-780-240-B

“Based on a review of staff records, staff have not completed orientation training prior to working with children. Evidence: Staff #1, #2, and #3 all hired in 6/2023 were observed working with children this day without having completed orientation training.”

22.1-289.035-B-2

“Based on a review of staff records, fingerprint results were not obtained prior to first day of employment. Evidence: The following staff do not have documentation of fingerprint results in their staff file and were observed this day working with children; Staff #2 and staff #3, both hired in 6/2023.”

8VAC20-780-510-E

“Based on a review of medications, the center is not following the required procedures for medications by obtaining authorization from the parent and physician to administer prescription medication. Evidence: The center has emergency prescription medication onsite for Child #1. There was no parent or physician authorization to administer the 2 medications.”

8VAC20-780-510-E

“Based on a review of medications, the center is not following the required procedures for medications by obtaining authorization from the parent and physician to administer prescription medication. Evidence: The center had emergency prescription medication onsite for Child #1. There was no authorization from the parent or physician to administer these 2 medications.”

8VAC20-770-60-B

“Based on a review of staff records, the center has not completed a sworn statement for staff prior to staff's first day of employment. Evidence: Staff #2 first day of employment was 6/1/2022. The sworn statement was dated 7/21/2022. Staff#3 first day of employment was 6/1/2022. The sworn statement was dated 6/16/2022.”

8VAC20-780-240-C

“Based on a review of staff records, the center has not provided orientation training about abusive head trauma to all staff prior to assuming job responsibilities. Evidence: Staff #1, hired 9/1/2016, staff #2 hired 6/1/2022 and staff #3 hired 6/1/2022 have not received training in abusive head trauma. these staff were observed caring for children on 7/20/2022.”