YMCA OF THE VIRGINIA PENINSULAS-Hardy

8VAC20-780-540-E

“The following nonmedical emergency supplies are required: One working, battery-operated radio in each building used by children and any camp location without a building. The center did not have a battery-operated in each building used by children.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #4, child #9.”

8VAC20-780-150-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child # 9 and #10, did not have documentation of an immunization record on file.”

8VAC20-780-80-A

“For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. The center's daily attendance did not document the arrival and departure of each child in care as it occurs.”

8VAC20-780-430-K

“Provision shall be made for an individual place for each child's personal belongings. There were multiple backpacks and other personal belongings of the children in care were observed outside on the ground.”

8VAC20-780-530-A-1

“Current certification in cardiopulmonary resuscitation (CPR) as appropriate to the age of the children in care. Staff #3 did not have documentation of a current certification in cardiopulmonary resuscitation including in-person competency demonstration.”

8VAC20-780-530-A-2

“Current certification in first aid from an organization such as the American Red Cross, American Heart Association, American Safety and Health Institute, or National Safety Council. Staff#3 did not have current certification in first aid documented in the file.”

8VAC20-780-240-A

“(Repeat Violation) Staff are required to complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Staff #1 has not completed the Virginia Department of Education-sponsored orientation course, which was overdue by more than 4 months. Staff #2 has not completed the Virginia Department of Education-sponsored orientation course, which was overdue by over 5 months. Staff #3 has not completed the Virginia Department of Education-sponsored orientation course, which was overdue by 1 year and 4 months.”

22.1-289.011-F

“The license and any other documents required by the Superintendent must be posted in a conspicuous place on the licensed premises. The results of the last licensing inspection, which are required to be posted visibly were not posted.”

8VAC20-790-600-F

“(Repeat Violation) Staff who work directly with children must, in addition to preservice and orientation training, annually attend at least 16 hours of training and staff development activities, to include the department's health and safety update course. Staff #3 has not completed Virginia Health and Safety Training, which was overdue by more than 4 months. Staff #4 has not completed the Annual Virginia Health and Safety Training, which was overdue by more than 5 months.”

8VAC20-790-600-F

“Staff who work directly with children must, annually attend at least 16 hours of training and staff development activities, to include the department's health and safety update course. Staff #3 Staff #2 Did not complete the department's health and safety update course in the first year after employment. The training is overdue by 3 weeks. Staff #4 did not complete the department's health and safety update course in the first year after employment. The training should have been completed within 1 year and 90 days of hire and is overdue by 2weeks. Staff #5 did not complete the department's health and safety update course in the first year after employment. The training should have been completed within 1 year of the Health and Safety preservice training and is overdue by more than 3 months.”

8VAC20-790-600-D-1

“All staff who work directly with children must have, within 90 days of employment, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff #1 has not obtained current certification in cardiopulmonary resuscitation (CPR) which was overdue by more than 4 months. Staff #2 has not renewed her certification in cardiopulmonary resuscitation (CPR) which was expired by 1 year and 2 months.”

8VAC20-790-600-D-2

“All staff who work directly with children must have, within 90 days of employment, in first aid appropriate to the ages of children in care. Staff #1 has not obtained current certification in first aid which was overdue by more than 4 months. Staff #2 has not renewed her certification in first aid which was expired by 1 year and 2 months.”

8VAC20-780-240-B

“(Repeat Violation) Staff is required to complete center specific orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 did not have documentation of completing orientation training which is overdue by more than 3 months.”

8VAC20-780-240-A

“(Repeat Violation) Staff are required to complete the Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Staff #1 did not have the VDOE orientation training and had been employed for over 90 days. Staff #4 did not have the VDOE orientation training and had been employed for over 15 months.”

8VAC20-780-70

“(Repeat Violation) Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position must be in each staff record. Staff #4, who has been working with children in the program for over 15 months, and is designated as the lead teacher at this site, does not have documentation on record to demonstrate her qualifications.”

8VAC20-780-60-A

“The center must maintain a separate record for each child which contains all required documentation and information to include first and last dates of attendance, the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached, and written agreements between the parent and the center as required by the standards. The record for child #1 contained only one of two emergency contacts. The record for child #5 contained only one of two emergency contacts and had no address listed for this contact. The record for child #2 did not have their first date of attendance and did not contain written agreements between the parent and the center as required by the standards.”

8VAC20-780-340-D

“In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Staff #1 and staff #2, who did not meet lead teacher qualifications, were alone with a group of children between 4 and 11 years old, for over 1 hour and 45 minutes, throughout the inspection.”

8VAC20-790-600-F

“Staff who work directly with children must, annually attend at least 16 hours of training and staff development activities, to include the department's health and safety update course. Staff #3 Staff #2 Did not complete the department's health and safety update course in the first year after employment. The training is overdue by 3 weeks. Staff #4 did not complete the department's health and safety update course in the first year after employment. The training should have been completed within 1 year and 90 days of hire and is overdue by 2weeks. Staff #5 did not complete the department's health and safety update course in the first year after employment. The training should have been completed within 1 year of the Health and Safety preservice training and is overdue by more than 3 months.”

8VAC20-790-600-D-1

“All staff who work directly with children must have, within 90 days of employment, current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Staff #1 has not obtained current certification in cardiopulmonary resuscitation (CPR) which was overdue by more than 4 months. Staff #2 has not renewed her certification in cardiopulmonary resuscitation (CPR) which was expired by 1 year and 2 months.”

8VAC20-790-600-D-2

“All staff who work directly with children must have, within 90 days of employment, in first aid appropriate to the ages of children in care. Staff #1 has not obtained current certification in first aid which was overdue by more than 4 months. Staff #2 has not renewed her certification in first aid which was expired by 1 year and 2 months.”

8VAC20-780-240-B

“(Repeat Violation) Staff is required to complete center specific orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #1 did not have documentation of completing orientation training which is overdue by more than 3 months.”

8VAC20-780-240-A

“(Repeat Violation) Staff are required to complete the Department of Education (VDOE) sponsored orientation course within 90 calendar days of employment. Staff #1 did not have the VDOE orientation training and had been employed for over 90 days. Staff #4 did not have the VDOE orientation training and had been employed for over 15 months.”

8VAC20-780-70

“(Repeat Violation) Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position must be in each staff record. Staff #4, who has been working with children in the program for over 15 months, and is designated as the lead teacher at this site, does not have documentation on record to demonstrate her qualifications.”

8VAC20-780-60-A

“The center must maintain a separate record for each child which contains all required documentation and information to include first and last dates of attendance, the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached, and written agreements between the parent and the center as required by the standards. The record for child #1 contained only one of two emergency contacts. The record for child #5 contained only one of two emergency contacts and had no address listed for this contact. The record for child #2 did not have their first date of attendance and did not contain written agreements between the parent and the center as required by the standards.”

8VAC20-780-340-D

“In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Staff #1 and staff #2, who did not meet lead teacher qualifications, were alone with a group of children between 4 and 11 years old, for over 1 hour and 45 minutes, throughout the inspection.”

8VAC20-780-70

“Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position must be in each staff record. Staff #1, who has been working with children in the program for over 9 months, and is the designated Lead Teacher of the site, does not have documentation on record to demonstrate her qualifications.”

8VAC20-780-240-A

“(Repeat Violation) Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #1 completed the more than 6 months late.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within actual sight and sound supervision of staff that staff need only be able to hear a child who is using the restroom. During the inspection, 3 eight-year-old children and 1 five-year-old child were present without staff for approximately 5 minutes int he boys bathroom at the opposite end of the hall from the multipurpose room where staff were located.”

8VAC20-780-70

“Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position must be in each staff record. Staff #1, who has been working with children in the program for over 9 months, and is the designated Lead Teacher of the site, does not have documentation on record to demonstrate her qualifications.”

8VAC20-780-240-A

“(Repeat Violation) Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #1 completed the more than 6 months late.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within actual sight and sound supervision of staff that staff need only be able to hear a child who is using the restroom. During the inspection, 3 eight-year-old children and 1 five-year-old child were present without staff for approximately 5 minutes int he boys bathroom at the opposite end of the hall from the multipurpose room where staff were located.”

8VAC20-780-60-A-8

“***REPEAT VIOLATION*** Based on a review of records and interview, the licensee did not ensure that a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction is obtained for each child who is diagnosed with a food allergy. Evidence: Three children's allergy plans were reviewed. The record for child (B) contained documentation stating that child (B) is allergic to eggs. The record for child (C) contained documentation stating that child (C) is allergic to Shellfish. Child (B) and child (C)'s records do not contain a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director confirmed that an allergy care plan was not available for child (B) or child (C).”

8VAC20-780-240-B

“Based on a review of records and interview, the licensee di not ensure that all staff complete orientation training prior to the staff member working alone with children and no later than within seven days of the date of assuming job responsibilities. Evidence: Two staff records were reviewed. Neither of the records for staff #1 (employed 9/13/2023) nor staff #2 (employed 11/4/2023) contained documentation to demonstrate that they completed orientation training. The senior child care director confirmed that orientation training was not documented for either staff.”

8VAC20-780-240-A

“Based on review of records and interview, the licensee did not ensure that each staff completes the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Two staff records were reviewed. The record for staff #1 whose date of hire was 9/13/2023, did not contain documentation of the Virginia Department of Education-sponsored orientation course. The Senior Child Care Director confirmed that staff #1 had not completed this training.”

8VAC20-780-190-A

“Based on a review of records and interview, neither of the two staff assigned to this care site have documentation to demonstrate that they meet the qualifications of Program Director. Evidence: Two staff records were reviewed. Neither of the two staff records contained documentation which met the required qualifications for Program Director. The senior childcare director obtained a transcript for staff #2 who was the designated site Director. However the transcript did not demonstrate the coursework to meet the requirements.”

8VAC20-780-60-A-8

“***REPEAT VIOLATION*** Based on a review of records and interview, the licensee did not ensure that a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction is obtained for each child who is diagnosed with a food allergy. Evidence: Three children's allergy plans were reviewed. The record for child (B) contained documentation stating that child (B) is allergic to eggs. The record for child (C) contained documentation stating that child (C) is allergic to Shellfish. Child (B) and child (C)'s records do not contain a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director confirmed that an allergy care plan was not available for child (B) or child (C).”

8VAC20-780-240-B

“Based on a review of records and interview, the licensee di not ensure that all staff complete orientation training prior to the staff member working alone with children and no later than within seven days of the date of assuming job responsibilities. Evidence: Two staff records were reviewed. Neither of the records for staff #1 (employed 9/13/2023) nor staff #2 (employed 11/4/2023) contained documentation to demonstrate that they completed orientation training. The senior child care director confirmed that orientation training was not documented for either staff.”

8VAC20-780-240-A

“Based on review of records and interview, the licensee did not ensure that each staff completes the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Two staff records were reviewed. The record for staff #1 whose date of hire was 9/13/2023, did not contain documentation of the Virginia Department of Education-sponsored orientation course. The Senior Child Care Director confirmed that staff #1 had not completed this training.”

8VAC20-780-190-A

“Based on a review of records and interview, neither of the two staff assigned to this care site have documentation to demonstrate that they meet the qualifications of Program Director. Evidence: Two staff records were reviewed. Neither of the two staff records contained documentation which met the required qualifications for Program Director. The senior childcare director obtained a transcript for staff #2 who was the designated site Director. However the transcript did not demonstrate the coursework to meet the requirements.”

8VAC20-780-40-E

“Based on interview and observation, the licensee did not maintain compliance with the terms of the current license issued by the department. Evidence: The program is operating at a new location, the newly constructed Hardy Elementary School, 9389 Old Stage Hwy. Smithfield VA 23430. The current Child Day License issued to the program permits operation at 9311 Hardy Circle, Smithfield VA 23430. The licensee did not inform the Department of Education of the program's relocation prior to operating at a new facility. The Department became aware of the program's relocation during the process of obtaining a complete application for the renewal of their License to operate. The department received written notification of the new location, after requesting it, on 9/12/202. The program director stated that the program had been operating at the new location since 9/5/2023.”

8VAC20-780-60-A-8

“Based on a review of records and interview, the licensee did not ensure that a written care plan, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction is obtained for each child who is diagnosed with a food allergy. Evidence: Five children's records were reviewed. The record for child #2 contains documentation stating that child #2 is allergic to eggs. Child #2's record does not contain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The program director confirmed that an allergy care plan had not been received for child #2.”