YMCA at JT's Camp Grom School Age Childcare

8VAC20-780-240-A

“Repeat Violation The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff 5 and staff 6, who have been employed for more than 12 months, have not completed the Virginia Department of Education orientation course.”

8VAC20-780-70

“Staff records shall contain all of the required elements. The record for staff 1, 2, 3, and 4 lacked documentation of two or more references as to character and reputation as well as competency. These staff were working with children during the inspection and all have been employed for more than 30 days.”

8VAC20-780-240-A

“Repeat Violation The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff 5 and staff 6, who have been employed for more than 12 months, have not completed the Virginia Department of Education orientation course.”

8VAC20-780-70

“Staff records shall contain all of the required elements. The record for staff 1, 2, 3, and 4 lacked documentation of two or more references as to character and reputation as well as competency. These staff were working with children during the inspection and all have been employed for more than 30 days.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment Current certification in first aid appropriate to the ages of children in care. Staff 1 lacks documentation of current first aid certification. Staff 1 has been employed for more than 90 days.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff 1 lacks documentation of current CPR certification. Staff 1 has been employed for more than 90 days.”

22.1-289.035-B-1

“Prior to employment all staff shall provide a sworn statement or affirmation disclosing whether he has ever been convicted of or is the subject of pending charges for any offense within or outside the Commonwealth and whether he has been the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth. There was no sworn statement or affirmation on file for staff 1 who was working during the inspection. Staff 1 has been employed for more than 4 years.”

8VAC20-780-160-A

“Repeat Violation Each staff member and individual shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Staff 1 and staff 2 lack documentation of a tuberculosis screening. Both staff were working with children in the licensed program during the inspection.”

8VAC20-780-550-C

“Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. Emergency evacuation and shelter-in-place procedures or maps were not posted in two buildings observed in use by children during the inspection.”

22.1-289.035-B-3

“Repeat Violation The facility shall obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. The results of a central registry check was not on file for staff 2 and staff 3 who were caring for children during the inspection. Both staff have been employed for more than 10 months.”

22.1-289.035-B-2

“Prior to employment staff shall Submit to fingerprinting and provide personal descriptive information described in subdivision B 2 of ? 19.2-392.02. There was no criminal record check on file for staff 1 who was working in the licensed program during the inspection. Staff 1 has been employed for more than four years.”

8VAC20-780-240-A

“Staff shall complete The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Staff 2 and staff 3 have not completed the Virginia Department of Education-sponsored orientation course. Both staff have been employed for more than 90 days.”

8VAC20-780-70

“Staff records shall contain all of the required elements. The name, address and phone number for a designated emergency contact was not on file in the record for staff 1.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90 days of the date of employment Current certification in first aid appropriate to the ages of children in care. Staff 1 lacks documentation of current first aid certification. Staff 1 has been employed for more than 90 days.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90 days of the date of employment current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff 1 lacks documentation of current CPR certification. Staff 1 has been employed for more than 90 days.”

22.1-289.035-B-1

“Prior to employment all staff shall provide a sworn statement or affirmation disclosing whether he has ever been convicted of or is the subject of pending charges for any offense within or outside the Commonwealth and whether he has been the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth. There was no sworn statement or affirmation on file for staff 1 who was working during the inspection. Staff 1 has been employed for more than 4 years.”

8VAC20-780-160-A

“Repeat Violation Each staff member and individual shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Staff 1 and staff 2 lack documentation of a tuberculosis screening. Both staff were working with children in the licensed program during the inspection.”

8VAC20-780-550-C

“Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building. Emergency evacuation and shelter-in-place procedures or maps were not posted in two buildings observed in use by children during the inspection.”

22.1-289.035-B-3

“Repeat Violation The facility shall obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. The results of a central registry check was not on file for staff 2 and staff 3 who were caring for children during the inspection. Both staff have been employed for more than 10 months.”

22.1-289.035-B-2

“Prior to employment staff shall Submit to fingerprinting and provide personal descriptive information described in subdivision B 2 of ? 19.2-392.02. There was no criminal record check on file for staff 1 who was working in the licensed program during the inspection. Staff 1 has been employed for more than four years.”

8VAC20-780-240-A

“Staff shall complete The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Staff 2 and staff 3 have not completed the Virginia Department of Education-sponsored orientation course. Both staff have been employed for more than 90 days.”

8VAC20-780-70

“Staff records shall contain all of the required elements. The name, address and phone number for a designated emergency contact was not on file in the record for staff 1.”

8VAC20-780-510-G

“Based on medication review, the provider failed to ensure that medication shall be labeled with the child's name. Evidence: One prescription medication, for child 1, did not contain any type of label with the name of the child the medication had been prescribed for.”

8VAC20-780-160-A

“Based on record review and staff interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff 1, hire date 05/18/2024, lacked documentation of a TB screening. 2. Staff 2, hire date 05/22/2024, lacked documentation of a TB screening. 3. Staff 3, hire date 05/11/2024, lacked documentation of a TB screening. 4. Administrative staff confirmed that the results of a TB screening were not on file for these 3 staff who were observed caring for children during the inspection.”

22.1-289.035-B-4

“Based on record review and staff interview, the center failed to obtain a copy of the results of a criminal history record information check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. The results of a criminal record check and child abuse and neglect registry check were not on file for staff 4 from another state resided in within the past five years. 2. Administrative staff confirmed that out-of-state background checks had not been obtained for staff 4.”

22.1-289.035-B-3

“Based on record review and staff interview, the center failed to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. Evidence: 1. The results of a central registry search were not on file for staff 4 . a. Staff 4 has a hire date of 05/04/2024 and was observed caring for children during the inspection. 2. Administrative staff confirmed that the results of a central registry check were not on file for staff 4.”

8VAC20-780-510-G

“Based on medication review, the provider failed to ensure that medication shall be labeled with the child's name. Evidence: One prescription medication, for child 1, did not contain any type of label with the name of the child the medication had been prescribed for.”

8VAC20-780-160-A

“Based on record review and staff interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: 1. Staff 1, hire date 05/18/2024, lacked documentation of a TB screening. 2. Staff 2, hire date 05/22/2024, lacked documentation of a TB screening. 3. Staff 3, hire date 05/11/2024, lacked documentation of a TB screening. 4. Administrative staff confirmed that the results of a TB screening were not on file for these 3 staff who were observed caring for children during the inspection.”

22.1-289.035-B-4

“Based on record review and staff interview, the center failed to obtain a copy of the results of a criminal history record information check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. The results of a criminal record check and child abuse and neglect registry check were not on file for staff 4 from another state resided in within the past five years. 2. Administrative staff confirmed that out-of-state background checks had not been obtained for staff 4.”

22.1-289.035-B-3

“Based on record review and staff interview, the center failed to obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him. Evidence: 1. The results of a central registry search were not on file for staff 4 . a. Staff 4 has a hire date of 05/04/2024 and was observed caring for children during the inspection. 2. Administrative staff confirmed that the results of a central registry check were not on file for staff 4.”

8VAC20-790-600-D-2

“Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in first aid. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in first aid. 3. Staff confirmed this documentation was not available.”

8VAC20-790-600-D-1

“Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in CPR. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in CPR. 3. Staff confirmed this documentation was not available.”

8VAC20-780-160-C

“Based on record review and interview it was determined the center did not ensure all staff had subsequent TB screenings at least every two years from the date of the first initial screening or testing. Evidence: 1. The record for staff #11(hired 8/16/21) did not contain documentation of an updated TB screening. The documentation available was dated 6/14/21. 2. Staff confirmed that an updated TB screening was not available at this time.”

8VAC20-780-60-A

“Based on record review it was determined the center did not ensure that the record for each child enrolled contained all of the required information. Evidence: 10 out of 10 records reviewed did not contain previous child day care and schools attended by the child.”

8VAC20-780-70

“Based on record review and interview it was determined the center did not ensure that staff records contained all of the required information. Evidence: 1. The record for staff #22(hired 6/26/23) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Staff conformed that these references were not available during this inspection.”

8VAC20-780-270-A

“Based on observation and interview it was determined the center did not ensure all areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. There was 7 pieces of rebar protruding approximately 3-12" vertically from the sides of the gaga ball pit. 2. There was a ladder approximately 8-10' leaned against the wall in the adventure center. 3. The kitchen door located in the adventure center was unlocked making the gas stove and sharp utensils accessible. 4. The service doors of the light posts around the perimeter of the lake were opened exposing wires, there was no power to these lights at this time. 5. Along the path around the lake there was an unlocked shed door giving access to the wakeboard tower controls this includes electrical components, steel cables, and nylon cords. 6. Children in care were observed being in and/or around these areas during this inspection.”

8VAC20-780-510-P

“Based on observation and interview it was determined the center did not ensure when medication expires, the parent was notified that the medication needs to be picked up within 14 days. Medications that are not picked up by the parent within 14 days are to be disposed of by the center. Evidence: 1. There was an epi pen for child #11 that expired December 2022. 2. Staff confirmed that the medication had not been picked up or disposed of.”

8VAC20-780-240-B

“Based on record review and interview it was determined the center did not ensure staff completed orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1. The record for staff #22(hired 6/26/23), observed working with children in care on 6/29/23, did not contain documentation of orientation within the required time frame. Orientation documentation was signed July 12, 2023. 2. Staff confirmed orientation documentation was signed July 12, 2023.”

8VAC20-790-600-D-2

“Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in first aid appropriate to the ages of children in care. Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in first aid. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in first aid. 3. Staff confirmed this documentation was not available.”

8VAC20-790-600-D-1

“Based on record review, the vendor failed to ensure that all staff who work directly with children shall have within 90 days of the date of employment current certification in certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. Evidence: 1. Staff #2, hire date 06/20/2022, lacked documentation of current certification in CPR. 2. Staff #11, hire date 8/16/21, lacked documentation of current certification in CPR. 3. Staff confirmed this documentation was not available.”

8VAC20-780-160-C

“Based on record review and interview it was determined the center did not ensure all staff had subsequent TB screenings at least every two years from the date of the first initial screening or testing. Evidence: 1. The record for staff #11(hired 8/16/21) did not contain documentation of an updated TB screening. The documentation available was dated 6/14/21. 2. Staff confirmed that an updated TB screening was not available at this time.”

8VAC20-780-60-A

“Based on record review it was determined the center did not ensure that the record for each child enrolled contained all of the required information. Evidence: 10 out of 10 records reviewed did not contain previous child day care and schools attended by the child.”

8VAC20-780-70

“Based on record review and interview it was determined the center did not ensure that staff records contained all of the required information. Evidence: 1. The record for staff #22(hired 6/26/23) did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. Staff conformed that these references were not available during this inspection.”

8VAC20-780-270-A

“Based on observation and interview it was determined the center did not ensure all areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Evidence: 1. There was 7 pieces of rebar protruding approximately 3-12" vertically from the sides of the gaga ball pit. 2. There was a ladder approximately 8-10' leaned against the wall in the adventure center. 3. The kitchen door located in the adventure center was unlocked making the gas stove and sharp utensils accessible. 4. The service doors of the light posts around the perimeter of the lake were opened exposing wires, there was no power to these lights at this time. 5. Along the path around the lake there was an unlocked shed door giving access to the wakeboard tower controls this includes electrical components, steel cables, and nylon cords. 6. Children in care were observed being in and/or around these areas during this inspection.”

8VAC20-780-510-P

“Based on observation and interview it was determined the center did not ensure when medication expires, the parent was notified that the medication needs to be picked up within 14 days. Medications that are not picked up by the parent within 14 days are to be disposed of by the center. Evidence: 1. There was an epi pen for child #11 that expired December 2022. 2. Staff confirmed that the medication had not been picked up or disposed of.”

8VAC20-780-240-B

“Based on record review and interview it was determined the center did not ensure staff completed orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: 1. The record for staff #22(hired 6/26/23), observed working with children in care on 6/29/23, did not contain documentation of orientation within the required time frame. Orientation documentation was signed July 12, 2023. 2. Staff confirmed orientation documentation was signed July 12, 2023.”

22.1-289.035-B-4

“Based on record review and staff interview, the center failed to obtain a central registry check from another state than an employee has resided in within the past five years by the end of 30 days of employment. Evidence: 1. Staff 1, hire date 06/20/2022, lacks a central registry check from a state he has resided in within the past five years. 2. Administrative staff confirmed this out-of-state central registry check had not been obtained.”

8VAC20-770-60-C-2

“Based on record review and interview, the center failed to ensure that staff have a central registry finding within 30 days of employment. Evidence: 1. Records for staff 1 and staff 3, hire date 06/20/2022, lack the results of a central registry check. a. These staff were working with children in the licensed program during the inspection. 2. Administrative staff verified that the results of the central registry checks were not on file for these staff.”

8VAC20-780-60-A

“Based on interview, the center failed to maintain and keep at the center a separate record for each child enrolled at the center. Evidence: 1. Administrative staff stated no enrollment record was available for child 1 who began care the week of 06/27/2022.”

8VAC20-780-70

“Based on record review and interview, the center failed to ensure that staff records contain all of the required elements. Evidence: 1. The job title of "Counselor" is listed for staff 2 and staff 3 in their staff file. Staff 2 and staff 3 were observed functioning as program leaders during the monitoring inspection conducted on 07/28/22 however, there is no written documentation to demonstrate that they possess the education, certification and experience required by the job position of program leader. 2. Administrative staff confirmed that written documentation of how both staff meet program leader qualifications was not on file.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that when food is brought from home the food container shall be clearly dated. Evidence: 10 of 10 lunch containers reviewed were not dated.”

8VAC20-780-340-A

“Based on staff interviews and a review of written records the center failed to provide for the care and protection of a child. Evidence: 1. On 06/20/2022, child 2 (age 6 years), sustained a concussion while in care in the sensory classroom. a. The sensory classroom is set up for the care of children with special needs. b. Child 2 has several diagnosed special needs according to written information on file in her enrollment record as well as interviews with the parent of child 2 and center staff. 2. Child 2 vomited on herself during lunch time at approximately 12:00pm. a. The parent of child 2 stated she was lethargic on the car ride home and required assistance from both parents to exit the vehicle. b. Once in the home child 2 indicated that her head hurt and the parent noted a raised knot on the back of her head. c. Child 2 stated she had been hit in the back of the head with a block. d. Medical care was obtained with a diagnosis of a mild concussion. 3. Staff 4, who was responsible for the care of child 2, stated the children had been building with the foam blocks however, several children began hitting each other with the blocks, which she stopped. Nevertheless, staff 4 stated she did not observe child 2 being hit with the foam blocks. a. Staff 4 stated she had not received any training as to appropriate activity implementation for this class nor had she received any information regarding each child's special needs. b. There is no written documentation on file to indicate that staff 4 received any training as to the care of special needs children. 4. Staff 1 stated he did not observe child 2 being hit with a foam block as he was assisting children with changing after swimming. Staff 1 further stated he was not aware that the children were playing with the blocks during this time. a. Staff 1 stated he had not received any training as to appropriate activity implementation for this class nor had he received any information regarding each child's special needs. b. There is no written documentation on file to indicate that staff 1 received any training as to the care of special needs children. 5. Administrative staff confirmed that no one saw child 2 being hit by a block and they had not been able to determine how child 2 received the injury. 6. Administrative staff confirmed that staff 1 and staff 4 had received no training in the care of special needs children beyond verbal information provided prior to the staff being assigned to this group.”

8VAC20-780-340-F

“Based on observation, the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: 1. At approximately 10:10 am 3 children were observed in the lazy river and 3 children were observed standing beside the lazy river. a. The lazy river is located outside of the indoor pool and is not within sight and sound supervision of the two staff responsible for supervising these 6 children who were identified to be 5 and 6 years of age.”

8VAC20-780-460-A

“Based on observation the center failed to ensure that while children are participating in swimming or wading activities they shall be no fewer than two staff members supervising the activity. Evidence: 1. Three children were observed in the lazy river without any staff supervision at approximately 10:10 am on 07/28/2022.”

8VAC20-780-460-B

“Based on observation, the center failed to ensure that if a swimming area has a water depth of more than two feet, a certified lifeguard holding a current certificate shall be on duty supervising the children participating in swimming or wading activities at all times when one or more children are in the water. Evidence: 1. No lifeguard was on duty at the lazy river when the inspector observed three children swimming in the lazy river at approximately 10:10 am. a. The lazy river has a depth ranging from 1 - 3 feet.”