YMCA at Heard

AAC R9-5-603.C. C. Except as provided in subsection (D), a licensee shall ensure that an outdoor activity area:1. Is enclosed by a fence: a. A minimum of 4 feet high; b. Secured to the ground; and c. With either vertical or horizontal open spaces on the fence or gate that do not exceed 4.0 inches; 2. Is maintained free from hazards, such as exposed concrete footings and broken toys; and 3. Has gates that are kept closed while an enrolled child is in the outdoor activity area

“Findings: Based on CO's observations, there was a 2-inch X 2-inch hole in the block wall on the north side of the playground, accessible to enrolled children.”

AAC R9-5-306.A. A. A licensee shall maintain a dated attendance form containing an enrolled child’s name with the time of each admission and release of the enrolled child. 1. Except as provided in subsection (A)(2), a licensee shall ensure that the attendance form is signed with at least a first initial of an individual’s first name and the individual’s last name by each enrolled child’s parent or individual designated by the enrolled child’s parent, each time the enrolled child is admitted or released. 2. An electronic fingerprint verification or an electronic signature may be used in place of a signature of the enrolled child’s parent or designated individual to admit or release the enrolled child. 3. If an electronic signature is used to admit or release the enrolled child, the licensee shall adopt policies and procedures to ensure that the individual whose signature the electronic or digital method of identification represents is accountable for the use of the electronic or digital method; 4. A licensee shall develop, document, and implement policies and procedures to ensure that the identity of an individual is known to the staff member or is verified with picture identification before releasing an enrolled child to the individual. 5. A licensee shall not release the enrolled child to an individual other than the enrolled child’s parent or other individual designated in writing by the enrolled child’s parent except when the enrolled child’s parent is unable to collect the enrolled child and authorizes the licensee by telephone to release the enrolled child to an individual not so designated. a. The licensee shall verify the telephone authorization using a means of verification that has been agreed upon between the licensee and the enrolled child’s parent at the time of enrollment. b. The licensee shall document the means of verification in subsection (A)(5)(a) on the enrolled child’s Emergency, Information, and Immunization Record card. 6. A licensee shall not permit the self-admission or self-release of an enrolled child unless the enrolled child is of school age and the licensee has obtained and verified written permission from the enrolled child’s parent. 7. A licensee shall maintain the attendance form on facility premises for 12 months after the date of attendance.

“Findings: Based on CO's observations and a review of facility documentation, 10 of 15 children's attendance records lacked the following required information: **Child #1 - Arrival signature on 12/12/2024 signed with a first name only; arrival and departure signatures from 12/18/2024 - 12/20/2024 signed with a first name only **Child #2 - Departure signature on 12/05/2024 signed with initials only; arrival and departure signatures from 12/18/2024 - 12/20/2024 signed with initials only **Child #7 - Arrival and departure signatures on 12/10/2024 **Child #12 - Departure signature on 12/11/2024 and 12/18/2024 signed with a first name only; arrival time on 12/17/2024; arrival and departure signatures 12/17/2024 signed with a first name only; departure signature on 12/18/2024 signed with a first name only **Child #13 - Departure time and signature on 12/19/2024 **Child #14 - Departure signature on 12/11/2024, 12/12/2024, 12/16/2024, and 12/17/2024 signed with initials only; departure time on 12/17/2024 **Child #15 - Departure time and signature on 12/18/2024 **Child #16 - Departure time and signatures on 12/12/2024 and 12/19/2024; departure times on 12/17/2024 and 12/18/2024; arrival time and signature on 12/20/2024 **Child #17 - Arrival time and signature on 12/20/2024 **Child #18 - Departure time and signature on 12/16/2024”

AAC R9-5-603.E. E. A licensee shall ensure that the following is provided and maintained within the fall zones of swings and climbing equipment in an outdoor activity area:1. A shock-absorbing unitary surfacing material manufactured for such use in outdoor activity areas; or 2. A minimum depth of 6 inches of a non-hazardous, resilient material such as fine loose sand or wood chips.

“Findings: Based on CO's observations, the fall zones in the following areas lacked the minimum required 6-inches of resilient material (sand): **2-inches lacked at the orange slide. **1-inch lacked at the side climber. **1-inch lacked at the climbing bar steps. **3-inches lacked at the climber steps. **2-inches lacked at the teeter-totter.”

AAC R9-5-304.B. B. Except as required in A.R.S. § 36-3009, before an enrolled child receives child care services, a licensee shall require the enrolled child’s parent to complete a Department-provided Emergency, Information, and Immunization Record card that is signed by the enrolled child’s parent containing: 1. The child’s name, home address, city, state, zip code, home telephone number, sex, and date of birth; 2. The date of the child’s enrollment; 3. The name, home address, city, state, zip code, and contact telephone number of each parent of the child; 4. The name and contact telephone number of at least two individuals authorized by the child’s parent to collect the child from the facility in case of emergency, or if the child’s parent cannot be contacted; 5. The name and contact telephone number of the child’s health care provider; 6. The written authorization for emergency medical care of the enrolled child when the parent cannot be contacted at the time of the emergency; 7. The name of the individual to be contacted in case of injury or sudden illness of the child; 8. The written instructions of a child’s parent or health care provider for nutritional and dietary needs of the child including, if applicable, the request in R9-5-509(C)(9); and 9. A written record completed by the child’s parent or health care provider noting the child’s susceptibility to illness, physical conditions of which a staff member should be aware, and any individual requirements for health maintenance.

“Findings: Based on CO's observations and a review of facility documentation, 11 of 15 Emergency Information and Immunization Record cards lacked the following required information: **Child #1, Child #2 - 2nd emergency contact name and phone number **Child #3 - 2nd emergency contact (1 of 2 same as parent/guardian); parent signature **Child #4 - 2nd emergency contact (1 of 2 same as parent/guardian); individual to contact in case of sudden illness/injury; parent signature **Child #5 - Date of enrollment ("Aug 2020"); 2nd parent/guardian's street, city, state, zip code **Child #6, Child #8, Child #10 - parent signature **Child #7 - Date of enrollment; individual to contact in case of sudden illness/injury; parent signature **Child #9 - 2nd parent/guardian's phone number; 2nd emergency contact (1 of 2 same as parent/guardian) **Child #11 - Date of enrollment; 1st parent/guardian's city, state, zip code”

AAC R9-5-303.A. A. A licensee shall post in a place that can be conspicuously viewed by individuals entering or leaving the facility or activity area, the:1. Facility’s license; 2. Name of the facility director; 3. Name of the individual designated to act on behalf of the facility director when the facility director is not present in the facility, as prescribed by R9-5-301(B)(1); 4. Schedule of child care services fees and policy for refunding fees as prescribed by A.R.S. § 36-882(P); 5. Breakfast, lunch, dinner, and snack menus for each calendar week at the beginning of the calendar week; 6. Notice of the presence of any communicable disease or infestation listed in 9 A.A.C. 6, Article 2, Table 2, from the date of discovery through the incubation period of the communicable disease or infestation; 7. Notice of the Department’s intent to deny, revoke, or suspend as prescribed by A.R.S. § 36-888 at the expiration of time in the notice for the licensee to respond; 8. Notice of an intermediate sanction imposed as prescribed by A.R.S. § 36-891.01 within 10 calendar days after the licensee received notice of the intermediate sanction; 9. Notice of a legal injunction imposed as prescribed by A.R.S. § 36-886.01 when the licensee receives the legal injunction; and 10. Notice of the availability of facility inspection reports for public viewing at the facility premises.

“Findings: Based on CO's observations, the required postings were not in the cafeteria where the enrolled children were. The board was located at the back of the stage which was not in use at the time of inspection.”

AAC R9-5-501.A.12. A. A licensee shall ensure that: 12. The facility premises, including the buildings, are maintained free from hazards;

“Findings: Based on CO's observations, the baseboard in the Gym was detached in 2 locations on the west and south walls.”

AAC R9-5-401.4. A licensee shall ensure that staff members meet the following qualifications for employment or volunteer service at a facility:4. An assistant teacher-caregiver is 16 years of age or older and provides the licensee with documentation of one of the following: a. Current and continuous enrollment in high school or a high school equivalency class; b. High school or high school equivalency diploma; c. Enrollment in vocational rehabilitation, as defined in A.R.S. § 23-501; d. Employment as a teacher-caregiver aide for 12 months; or e. Service as a volunteer in a child care facility for 12 months;

“Findings: Based on CO's observations, a review of 3 staff files, and staff interview, staff stated that Staff #1 (DOE 11/04/2024) was a high school student, and Staff #1's file lacked a current high school schedule.”