Winwood Children's Center VIII

8VAC20-780-60-A

“Based on review of child records, the center did not maintain a complete record for each child enrolled. Evidence The record for child #1 did not contain an address for the second emergency contact.”

8VAC20-780-560-G

“Based on observation, when food is brought from home, it was not clearly labeled to identify the owner and current date. Evidence When children brought food from home, it was no clearlyt labeled with the current date in the Creative Arts, Math & Science and Language Arts classroom.”

8VAC20-780-245-J

“Based on review of medication administration procedures, the center does not always have a Medication Administration Training (MAT) staff member on site during operating hours. Evidence Only one staff member is current in MAT. They are not on site during all operating hours.”

8VAC20-780-60-A-8

“Based on review of medications, there isn't a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence Child #2 and #3 have a diagnosed food allergy, without a written care plan available.”

8VAC20-780-550-G

“Based on review of emergency procedures, not all required documentation is being recorded for monthly evacuation drills. Evidence The monthly evacuation drill log does not include the method of notification, number of staff participating, the current weather or any special conditions.”

8VAC20-780-160-C

“Based on review of staff records, one staff member does not have documentation of at least every two years from the date of the last tuberculosis screening, the results of a follow-up tuberculosis screening. Evidence Staff #1 has documentation in their record of an expired tuberculosis screening. Tuberculosis screening documentation expired 9/11/2021”

8VAC20-780-60-A

“Based on review of five children's records, one record did contain all required information. Evidence The record for child #1 did not contain the addresses for two emergency contacts.”

8VAC20-780-550-P

“Based on review of written record of children's serious and minor injuries, not all required information is being recorded. Evidence Five reports did not include how, when and who was notified of the child's injury.”

8VAC20-780-245-J

“Based on review of medication administration procedures, the center does not always have a Medication Administration Training (MAT) staff member on site during operating hours. Evidence Only one staff member is current in MAT. They are not on site during all operating hours.”

8VAC20-780-60-A-8

“Based on review of medications, there isn't a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence Child #2 and #3 have a diagnosed food allergy, without a written care plan available.”

8VAC20-780-550-G

“Based on review of emergency procedures, not all required documentation is being recorded for monthly evacuation drills. Evidence The monthly evacuation drill log does not include the method of notification, number of staff participating, the current weather or any special conditions.”

8VAC20-780-160-C

“Based on review of staff records, one staff member does not have documentation of at least every two years from the date of the last tuberculosis screening, the results of a follow-up tuberculosis screening. Evidence Staff #1 has documentation in their record of an expired tuberculosis screening. Tuberculosis screening documentation expired 9/11/2021”

8VAC20-780-60-A

“Based on review of five children's records, one record did contain all required information. Evidence The record for child #1 did not contain the addresses for two emergency contacts.”

8VAC20-780-550-P

“Based on review of written record of children's serious and minor injuries, not all required information is being recorded. Evidence Five reports did not include how, when and who was notified of the child's injury.”

8VAC20-780-130-E

“Based on review of children's records, the center did not obtain documentation of additional immunizations once every six months for children under the age of two. Evidence Child #1 (first day of attendance 7/18/2022), is under the age of two (DOB 4/22), does not have documentation of additional immunizations once every six months. Immunization record in the file are dated 7/18/22.”

8VAC20-770-60-B

“Based on review of staff records, the child day program employed a staff member before obtaining a sworn statement or affirmation. Evidence Staff #1 did not have for review documentation of a signed sworn statement.”

8VAC20-770-60-C-2

“Based on review of staff records, the child day program did not obtain a central registry finding within 30 days of employment. Evidence Staff #2 (DOH 10/4/2022) does not have documentation for review of a central registry finding.”

8VAC20-780-130-E

“Based on review of children's records, the center did not obtain documentation of additional immunizations once every six months for children under the age of two. Evidence Child #1 (first day of attendance 7/18/2022), is under the age of two (DOB 4/22), does not have documentation of additional immunizations once every six months. Immunization record in the file are dated 7/18/22.”

8VAC20-770-60-B

“Based on review of staff records, the child day program employed a staff member before obtaining a sworn statement or affirmation. Evidence Staff #1 did not have for review documentation of a signed sworn statement.”

8VAC20-770-60-C-2

“Based on review of staff records, the child day program did not obtain a central registry finding within 30 days of employment. Evidence Staff #2 (DOH 10/4/2022) does not have documentation for review of a central registry finding.”

8VAC20-780-70

“Based on review of staff records, one did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: The record for staff #1 had documentation that only one reference was checked before the first day of employment. The record for staff #2 and #3 did not have documentation that any references were checked before the first day of employment.”

22.1-289.035-B-4

“Based on review of staff records, the center did not obtain a copy of the results of a criminal history check and or child abuse and neglect registry search from any state in which an individual has resided in the preceding five years. Evidence Staff # 3 (Date of hire 8/1/22) has resided in Texas and Maryland in the preceding five years. The center did not obtain a criminal history check for Texas before first day of employment or a child abuse and neglect registry search for Texas and Maryland within 45 days of first day of employment.”

8VAC20-780-70

“Based on review of staff records, one did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: The record for staff #1 had documentation that only one reference was checked before the first day of employment. The record for staff #2 and #3 did not have documentation that any references were checked before the first day of employment.”

22.1-289.035-B-4

“Based on review of staff records, the center did not obtain a copy of the results of a criminal history check and or child abuse and neglect registry search from any state in which an individual has resided in the preceding five years. Evidence Staff # 3 (Date of hire 8/1/22) has resided in Texas and Maryland in the preceding five years. The center did not obtain a criminal history check for Texas before first day of employment or a child abuse and neglect registry search for Texas and Maryland within 45 days of first day of employment.”

22.1-289.035-B-4

“Based on observation, the provider did not obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence Staff #2 has lived out of state within the past five years and no background checks (sec offender, criminal history and central registry) were completed for that state.”

8VAC20-770-60-C-2

“Based on review of four staff records, two did not have a central registry finding within 30 days of employment or before current form is expired. Evidence Staff #1 does not have a valid central registry finding. The central registry in staff #1's record expired in 2020. Staff #2 does not have a central registry or any follow up after 30 days.”