Westhampton Day School

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #1, who was observed working with children on the date of the inspection, has not yet completed the course, it is overdue by 1 month.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #1, who was observed working with children on the date of the inspection, has not yet completed the course, it is overdue by 1 month.”

8VAC20-780-430-H

“Based on observations and interviews, the center did not ensure that trampolines may not be used. Evidence: During the inspection on 05/29/24, the inspectors observed two indoor trampolines in the gym. During interview, a staff member reported the children use the indoor trampolines during gym class.”

8VAC20-780-60-A

“Based on a review of ten children's records and interviews, the center did not ensure one child's record contained the required information. Evidence: The record of Child #4, enrolled on 08/29/22, did not contain the address for the two emergency contacts listed. During interview, a member of management reported the center does not have the address of two emergency contacts for Child #4. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.”

22.1-289.035-A

“Based on a review of ten staff records, the center did not ensure one staff shall undergo background checks every five years. Evidence: The most recent national fingerprint-based criminal background check in the record of Staff #8 was obtained on 03/08/23. The previous national fingerprint-based criminal background check was obtained on 02/14/18 and should have been repeated no later than 02/14/23.”

22.1-289.035-B-4

“Based on a review of ten staff records and interviews, the center did not obtain a copy of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff had resided in the preceding five years within the required time frame. Evidence: The record of Staff #1, employed on 03/25/24, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from the state. During interview, a member of management confirmed the required out-of-state check has not been obtained for Staff #1. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of employment.”

8VAC20-780-430-H

“Based on observations and interviews, the center did not ensure that trampolines may not be used. Evidence: During the inspection on 05/29/24, the inspectors observed two indoor trampolines in the gym. During interview, a staff member reported the children use the indoor trampolines during gym class.”

8VAC20-780-60-A

“Based on a review of ten children's records and interviews, the center did not ensure one child's record contained the required information. Evidence: The record of Child #4, enrolled on 08/29/22, did not contain the address for the two emergency contacts listed. During interview, a member of management reported the center does not have the address of two emergency contacts for Child #4. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.”

22.1-289.035-A

“Based on a review of ten staff records, the center did not ensure one staff shall undergo background checks every five years. Evidence: The most recent national fingerprint-based criminal background check in the record of Staff #8 was obtained on 03/08/23. The previous national fingerprint-based criminal background check was obtained on 02/14/18 and should have been repeated no later than 02/14/23.”

22.1-289.035-B-4

“Based on a review of ten staff records and interviews, the center did not obtain a copy of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff had resided in the preceding five years within the required time frame. Evidence: The record of Staff #1, employed on 03/25/24, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from the state. During interview, a member of management confirmed the required out-of-state check has not been obtained for Staff #1. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of employment.”

8VAC20-790-600-B

“Based on a review of ten staff records and interview, the vendor did not ensure two staff members completed the Virginia Preservice Training for Child Care Staff within 90 days of subsidy vendor approval. Evidence: 1. The record of Staff #6 and the record of Staff #9 did not contain documentation that the staff have completed the Virginia Preservice Training for Child Care Staff. 2. During interview, a member of management reported the staff have not completed the training to date. The center became a subsidy vendor on 10/03/2023.”

8VAC20-780-240-A

“(Repeat Violation) Based on a review of ten staff records, the center did not ensure two staff members completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #1, employed 08/17/23, was dated 01/11/24. 2) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #4, employed 07/17/23, was dated 10/30/23.”

8VAC20-790-600-B

“Based on a review of ten staff records and interview, the vendor did not ensure two staff members completed the Virginia Preservice Training for Child Care Staff within 90 days of subsidy vendor approval. Evidence: 1. The record of Staff #6 and the record of Staff #9 did not contain documentation that the staff have completed the Virginia Preservice Training for Child Care Staff. 2. During interview, a member of management reported the staff have not completed the training to date. The center became a subsidy vendor on 10/03/2023.”

8VAC20-780-240-A

“(Repeat Violation) Based on a review of ten staff records, the center did not ensure two staff members completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #1, employed 08/17/23, was dated 01/11/24. 2) The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #4, employed 07/17/23, was dated 10/30/23.”

8VAC20-780-240-A

“Based on a review of ten staff records, the center did not ensure one staff member completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: The certificate of completion of the Virginia Department of Education-sponsored orientation course in the record of Staff #3, employed 10/31/22, was dated 02/07/23, exceeding 90 calendar day of employment.”

8VAC20-780-160-A

“Based on a review of ten staff records and interview, the center did not ensure one staff submitted documentation of a negative tuberculosis (TB) screening within the required timeframe. Evidence: 1) The TB screening in the record of Staff #3, employed 10/31/22, was completed on 11/04/22. 2) During interview, a member of management stated the center was unaware of the updated requirements and Staff #3 did not provide the TB screening results prior to employment. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children.”

22.1-289.035-B-2

“Based on a review of ten staff records and interview, the center did not ensure one staff obtained fingerprint results prior to hire. Evidence: 1) The fingerprint results in the record for Staff #2, hired on 08/22/22, were dated 08/24/22. 2) During interview, a member of management confirmed the fingerprint results for Staff #2 were not obtained prior to hire.”

8VAC20-780-160-A

“Based on a review of ten staff records and interview, the center did not ensure three staff members submitted documentation of a negative tuberculosis (TB) screening within the required time frame. Evidence: 1) The TB screening in the record for Staff #2, hired on 08/22/22, was dated 08/23/22. 2) The TB screening in the record for Staff #3, hired on 08/22/22, was dated 08/23/22. 3) The TB screening in the record for Staff #9, hired on 08/01/22, was dated 08/02/22. 4) During interview, a member of management confirmed the TB screenings for Staff #2, Staff #3, and Staff #9 were not completed within the required time frame. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children.”

8VAC20-780-160-C

“Based on a review of ten staff records, the center did not obtain the results of a follow-up tuberculosis (TB) screening for one staff member at least every two years from the date of the initial screening or testing, or more frequently if recommended by a licensed physician or the local health department. Evidence: 1) The most recent TB screening/testing in the record for Staff #10, hired on 08/17/20, expired on 08/12/22.”

22.1-289.035-B-4

“Based on a review of ten staff records and interview, the center did not obtain an out-of-state criminal history record check from any state in which one staff member had resided in the preceding five years within the required time frame. Evidence: 1) The record for Staff #9, hired on 08/01/22, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a search of a criminal history record information check from the state. 2) During interview, a member of management confirmed the required out-of-state check was not obtained for Staff #9 within the required time frame. The out-of-state criminal history record information check must be obtained prior to hire.”

8VAC20-780-240-A

“Based on a review of ten staff records and interview, the center did not ensure one staff member completed The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1) The record for Staff #6, hired on 02/28/22, did not contain documentation of The Virginia Department of Education-sponsored orientation course. 2) During interview, a member of management reported Staff #6 has not completed the training to date.”

22.1-289.035-B-4

“Based on a review of five staff records, the center did not obtain the results of a sex offender registry check and a search of the child abuse and neglect registry or equivalent registry from any state in which one staff member had resided in the preceding five years within the required time frame. Evidence: 1) The record for Staff #3, hired on 10/13/21, indicated the staff had resided in another state outside of Virginia within the last five years. The record did not contain a sex offender registry check or a search of the child abuse and neglect registry. An out-of-state criminal background check was not required because the states participates in the National Fingerprint File (NFF) program through the FBI. 2) During interview, a member of management confirmed the required out-of-state checks were not obtained for Staff #3 within the required time frames. The sex offender registry check is required to be obtained prior to hire. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of being hired.”

8VAC20-770-60-C-2

“Based on a review of five staff records and interviews, the center did not ensure that two staff members had a central registry finding within 30 days of employment. Evidence: 1) The record for Staff #1, hired on 10/14/21, did not contain a central registry finding. 2) The record for Staff #2, hired on 11/22/21, did not contain a central registry finding. 3) During interviews, a member of management confirmed the results of the central finding for Staff #1 and Staff #2 were not received within 30 days of employment.”