Weathersfield School District School Age Program

Regulation 13.20: All prescription medications shall be kept in the original containers and be clearly labeled with children's name, dosage, medication name, and schedule of administration.

“Two (2) expired epipens were found in the locked medicine cabinet without the original box labeled with a child's name, dosage and name of the medication. Corrective Action: Immediately remove all expired medication from the program and require all prescription medication be kept in the original box that is clearly labeled with the child's name, dosage, the name of the medication and schedule of administration to the child. By 11/21/2025, submit confirmation that medications are in their original box labeled with the child's name.”

Correction date in the state record: Oct 31, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Review of BFIS Quality and Credential Accounts for all staff determined accounts for Staff A, Staff B, Staff C, Staff D, Staff E, Staff W, Staff X, Staff Y, and Staff Z do not reflect required information. All staff identified have been employed with the program for greater than six (6) months. As a result of incomplete BFIS accounts staff qualifications have not been able to be confirmed. A review of staff qualifications will be completed after the stated corrective action date and a focus compliance report determining compliance will be submitted. Corrective Action: By the corrective action due date, ensure all missing documentation is submitted to Northern Lights at CCV using the cover sheet. Ensure Licensing Supervisor Sheldrick is CC'd on all emails to Northern Lights at CCV using the email address Bridget.Sheldrick@vermont.gov. Create a system for tracking and ensuring information is submitted to NL at CCV within the six (6) month time frame.”

Correction date in the state record: Nov 24, 2024

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Review of staff files on site as well as BFIS revealed Staff F has not yet completed this required training. Corrective Action: Ensure Staff A completes this required training by the corrective action due date.”

Correction date in the state record: Nov 18, 2024

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Review of BFIS Credential accounts as well as staff files on site determined CPR and First Aid certification for Staff V expired 6/18/23. Corrective Action: Ensure Staff V completes this required training by the corrective action due date given.”

Correction date in the state record: Nov 17, 2024

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“BFIS Associated Parties list review determined fingerprinting has not been completed for Staff A, Staff G, Staff F, and Staff U. Receipt was observed for Staff W showing fingerprinting was completed. Corrective Action: By the corrective action due date provide receipts showing fingerprinting has been completed for staff identified, or dates for which appointments have been scheduled for”

Correction date in the state record: Nov 18, 2024

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Review of BFIS Quality and Credential accounts as well as staff files on site determined Staff W has not completed this required training. Staff W has been employed with the program since 12/4/23. Corrective Action: Ensure Staff W completes this training by the corrective action due date given.”

Correction date in the state record: Nov 11, 2024

Regulation 5.22: The Licensee shall maintain hard copy or accessible electronic records for each Staff person, including: * start date * job title * record of education, training, and experience that demonstrates how the Staff member meets the required qualifications for the position * signed and dated statement(s) indicating that the employee has read and understands the Licensing Regulations for Afterschool Child Care Programs * current and dated Individual Professional Development Plan (IPDP) * a copy of the current First Aid and CPR training cards from either the American Red Cross or American Heart Association or other recognized organization(s), as required * a signed and dated statement verifying understanding of the legal requirement to report suspected child abuse or neglect.

“There was not one (1) complete file on site for any of the six (6) staff members. Corrective Action: Review all current staff files and ensure they have all of the documentation required for compliance to this rule. Ensure to develop a system to maintain ongoing compliance to this rule.”

Correction date in the state record: Feb 8, 2022