Vinci School Arlington

8VAC20-780-350-I Complaint related: No

“Based on observation, the staff to child ratio was not met during rest time in the Sr/Jr CASA classroom when more than 1/2 the children were awake. Evidence: There were eleven of the thirteen children awake in the classroom with 1 staff member. This exceeds the ratio of 1:10. In addition, an additional staff member was not available to offer immediate assistance as stated by center staff administration.”

8VAC20-780-560-F Complaint related: Yes

“Based on staff statements, children are not allowed second helpings of food. Evidence: Multiple staff confirmed that there are times when a child request seconds and no food is available to allow an additional helping. On most days this occurs when its' a "[name]" meal such as pizza. Based on observation, the center offered food to children that was a potential choking hazard. Evidence: On 8/23/2023, whole cherry tomatoes were offered to both the Jr and Senior Toddler classrooms and were not cut in half lengthwise to prevent a choking hazard.”

8VAC20-780-560-L Complaint related: No

“Based on observation, staff did not sit with children during meal time. Evidence: Observed both staff in the Sr. Toddler class room not sitting with the 2 tables of children during lunch time.”

8VAC20-780-210-A-3-b Complaint related: No

“Based on staff record review and interviews, 3 out of 5 staff do not meet program leader qualifications. Evidence: 1. Staff #2 and #3 are in the process of obtaining their CDA but have not completed the credentialing program. They have taken courses but have not submitted the required portfolio or been observed to receive the credential. 2. Staff #4 has not taken the necessary coursework, submitted the portfolio or been observed to earn their CDA.”

8VAC20-780-280-B Complaint related: No

“Based on observation, a hazardous substance was not kept in a locked place that prevents access by children. Evidence: Observed a large red bottle of carpet cleaner in the gross motor class space on the counter.”

8VAC20-780-350-B-3 Complaint related: No

“Based on observation, the center exceeded the ratio in the Sr. Toddler classroom Evidence: Repeat Violation A 1:8 ratio was exceeded by 3 children when a staff member left the classroom for approximately 2 minutes during the inspection. (11:28-11:30)”

8VAC20-780-520-C Complaint related: No

“Based on observation, the center failed to meet requirements for accepting diaper ointment. Evidence: 1. A sample of diaper ointments in the Senior Toddler classroom found 6 ointments unlabeled. 2. Diaper ointments in the Senior Toddler classroom were accessible to children in a low shelf by the diaper changing table.”

8VAC20-780-40-E Complaint related: Yes

“Based on observation and a review of the center policy, a staff member failed to follow the center's cell phone use policy while supervising children. Evidence: 1. The center policy states "Personal cell phone use is strictly forbidden while on duty (supervising children)" 2. Observed a staff member in the Jr. Toddler classroom on their phone while supervising the group of toddlers at the smart board.”

8VAC20-780-180-B Complaint related: Yes

“Based on observation and staff statements, a staff member who works directly with children is unable to communicate with emergency personnel. Evidence: Staff #1 speaks very limited English. When interviewed, the staff member confirmed that they would be unable to communicate with #911 in English.”

8VAC20-780-340-H Complaint related: Yes

“Based on staff statements, the center failed to have at least 2 staff members on the outdoor activity when the outdoor activity is not adjacent to the center. Evidence: Staff #1 stated that the Senior Casa classroom took a walking field trip on 7/18/2023 and only the one teacher was with the group of children. The group walked around the local neighborhood and was not adjacent to the site.”

8VAC20-780-340-F Complaint related: No

“Based on observation the center failed to keep children under the age of 10 years n actual sight and sound supervision. Evidence: Two children were observed leaving the large motor classroom where a soccer enrichment class was being offered and walked into the classroom. Staff #2 was not aware that the children had left the group.”

8VAC20-780-245-J-3 Complaint related: Yes

“Based on observation, medication review and staff statement, the center failed to ensure that 3 children were in the care of a staff member who had satisfactorily completed a training program to administer medication. The Medication Administration Training (MAT) course is approved by the Board of Nursing. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/18/2023 when she took the class on a walking fieldtrip around the neighborhood. 2. Three children in the class have emergency medications in the emergency bag that was taken on the walking trip (Child #1-3) 3. Staff #1 stated that she does not have MAT certification to administer the emergency medication.”

8VAC20-780-60-A Complaint related: Yes

“Based on record review and staff statement, the center did not have any blanket permission slips and parents were not given the option to opt out of participation in a walking field trip on 7/18/2023 . Evidence: 1. Ten children in the Senior Casa classroom were taken on a walking field trip from approximately 11:15 am-11:45 am without prior parent permission or the option to opt out of the walking fieldtrip. 2. Staff #1 sent out a note on the parent portal to the Senior Casa classroom stating that the class had "secretly gone on a walk as it was really hot on the playground during the outside time" , 3. A note stating the class had left the center premise was sent to the parents at approximately 12:15 after the class had returned to the center.”

8VAC20-780-180-B Complaint related: No

“Based on observation and staff interview, a staff member who was directly supervising children was not capable of communicating with emergency personnel. Evidence: 1.On 7/19/2023, Staff #2 was observed as the only teacher in the Senior Casa classroom. 2. Staff #2 was unable to communicate in English and would not have been able to ,communicate with emergency personnel.”

8VAC20-780-580-I Complaint related: Yes

“Based on staff statements, the schedule of the trips events and location was not posted and visible at the center site. Evidence: No sign was posted at the center stating that the Senior Casa class was taking a walking fieldtrip around the neighborhood, the time they would leave and the time they would return to the site.”

8VAC20-780-530-A-2 Complaint related: Yes

“Based on staff statement, a group of children were not in the care of a staff member who has current First Aid certification. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/17/2023 and 7/18/2023. Ten children were in care with the teacher in the classroom as well as on the walking field trip taken away from the center on 7/18/2023. 2. Staff #1 stated that they did not have current First Aid certification”

8VAC20-780-510-E Complaint related: No

“Based on medication review, the center failed to maintain procedures to ensure that an outdated medication was not in use. Evidence: An emergency medication for Child #2 expired 4/2023”

8VAC20-780-530-A-1 Complaint related: Yes

“Based on staff statement, a group of children were not in the care of a staff member who has current CPR certification. Evidence: 1. Staff #1 was the only teacher in the Senior Casa classroom on 7/17/2023 and 7/18/2023. Ten children were in care with the teacher in the classroom as well as on the walking field trip taken away from the center on 7/18/2023. 2. Staff #1 stated that they did not have current CPR certification.”

8VAC20-780-580-J Complaint related: Yes

“Based on staff statements, the center failed to have a communication plan between center staff and staff on a fieldtrip. Evidence: 1. Staff #1 stated that the walking fieldtrip on 7/18//2023 was done in "secret" as written on the parent portal. 2. Staff #3 stated that no other staff in the school were aware that the Senior Casa class had left the premise of the school and taken a walk away from the center.”

8VAC20-780-440-E Complaint related: No

“Based on observation, there was not the required 12 inches of space between two occupied cribs in the infant room. Evidence: Two occupied cribs were observed to be only 6 inches apart.”

8VAC20-780-70 Complaint related: No

“Based on record review, 2 staff records were incomplete. Evidence: 1. Staff #5 (date of hire 7/7/23) and Staff #6 (date of hire 7/10/2023) were missing one reference check prior to hire.”

8VAC20-780-50-A Complaint related: No

“Based on observation, the center failed to keep allergy information confidential. Evidence: Child 7's allergy action plan was posted on the wall in the Jr. Toddler classroom without a cover sheet.”

8VAC20-780-40-E Complaint related: Yes

“Based on multiple staff interviews, observations and record review, the licensee failed to ensure the center's own activities, services and facilities are maintained in compliance with these standards. Evidence: 1. The center continued to enroll children even though they were unable to maintain required ratios in multiple classrooms without moving children to maintain compliance with ratio standards. Child #7 was enrolled 7/2023. 2. The Center failed to develop and implement a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members. Staff #7 stated in an email dated 7/21/2023 "let me know what the written plan and procedures should include and I'll get it started" 3. The standard for continuity of care went into effect 1/13/2022 when the Child Day Center Standards were revised.”

8VAC20-770-60-C-2 Complaint related: No

“Based on staff record review, the center failed to obtain a Central Registry Search within 30 days of employment. Evidence: 1. Staff #1 left Vinci employment in October 2021 and was not re-hired until November 7, 2022. More than 12 months had past between employment and a CPS was not obtained upon the re-hire.”

8VAC20-780-245-L Complaint related: No

“Based on record review and staff interviews, no staff member was present on multiple days with Daily Health Observation (DHO), Evidence: 1. Staff #1 was the only staff on-site from approximately 7:30-8:05 am from 6/14/2023-7/5/2023 and did not have Daily Health Observation training.”

22.1-289.035-B-2 Complaint related: No

“Based on staff record review, the center failed to have Staff #1 submit to fingerprinting prior to employment. Evidence: 1. Staff #1 left Vinci employment in October 2021 and was not re-hired until November 7, 2022. More than 12 months had past between employment and a new fingerprint search was not completed upon the re-hire.”

8VAC20-780-560-F Complaint related: Yes

“Based on multiple staff interviews and the center menu, the center did not follow the most recent age appropriate nutritional requirements for the Child and Adult Care Food program of the USDA. Evidence: 1. The Child Care Food Program states that a child lunch or supper must include "1 meat or meat alternative" as part of the serving. 2. The menu on 7/5/2023 listed [name] "make your own turkey sandwich with lettuce, tomato and avocado spread as well as milk" 3. Multiple staff interviewed confirmed that children were only served "bread, lettuce and tomato" on 7/5/2023 for lunch.”

8VAC20-780-510-P Complaint related: No

“Based on medication review, the center failed to return, dispose of or renew a parent authorization for an emergency medication. Evidence: 1. Child #2's emergency medication was on-site in the Senior Casa emergency bag. The parent authorization expired 2/17/2023. 2. The medication was not returned to the parent by 3/3/2023 or disposed of in a safe manner.”

8VAC20-780-510-E Complaint related: No

“Based on observation the center failed to follow its medication procedures for ensuring the use of an outdated medication be maintained on-site. Evidence: Child #1's emergency medication expired 12/31/2022.”

8VAC20-780-350-Q Complaint related: No

“Based on record review and staff statements, the center failed to follow the necessary steps to assign a child to a different classroom. Evidence: 1. Child #2 and Child #9 were assigned to the older classrooms without the Director's written assessment. Staff # 3 stated that the teacher's assessment was confirmed with the staff signature but that a second assessment had not been conducted. 2. Parents were informed of the tuition difference but it was not a permission to place their child into the older age group with the higher staff ratio. 3. The center repeatedly reassigned children to a different group for ratio purposes disrupting the child's attachment to the staff.”

8VAC20-780-350-L Complaint related: Yes

“Based on observation, the center failed to meet ratios in the Jr. Toddler classroom. Evidence: 1. The ratio for Jr. Toddler classroom for VA DOE is 1:6 as the Vinci School-Arlington has the ratio waiver to increase by 1 child. It doubles during rest time as long as children are "inactive or asleep" 2. On 7/17/2023, the ratio in the Jr. Toddler classroom from 1:50-2:06 pm was 1:12 but all twelve children were off their cots and wandering around the classroom.”

8VAC20-780-350-K Complaint related: Yes

“Based on observation and staff statement, an additional staff member was not available on-site to offer immediate assistance or be summoned by the staff member without leaving the classroom once rest time ratios have been suspended. Evidence: 1. The ratios on 7/17/2023 were exceed when all 12 toddler children were awake but no additional staff was available to help Staff #2. 2. When the Licensing Inspector asked staff administration , Staff #3 stated "It was rest time and the other teacher was on break. The center did not have any other staff to assist in the Jr. Toddler classroom"”

8VAC20-780-350-F Complaint related: Yes

“Based on child record review, staff interviews and classroom attendance sheets, the center failed to ensure that children received care by consistent staff. Children were moved by center staff to meet ratios during the investigation dates 6/22/2023, 7/5/23, 7/17/23 and 7/19/2023. Evidence: 1. Child #2 was moved from the Junior Toddlers into the Senior Toddlers. 2. Child #3 and Child #4 were moved from Senior Casa into the Junior Casa classroom 3. Child #5 was moved from Senior Toddler into Junior Casa”

8VAC20-780-350-B-3 Complaint related: No

“Based on observation, documentation review and staff interviews, the Jr. Casa classroom exceeded the 1:8 ratio. Evidence: The classroom had 18 children with two staff on 6/21/2023. The youngest child was 2 years old.”

8VAC20-780-340-F Complaint related: No

“Based on observation and staff statements, staff were not able to hear a child, under the age of 10, when using the restroom. Evidence: 1. On 7/19/2023 Child #8 was observed using the upstairs bathroom in the hallway. Both the doors to the classroom and the bathroom were closed. The teacher would not be able to hear if the child needed assistance. 2. Staff interviews confirmed that staff in the Senior Casa classroom were not able to offer intermittent sight supervision of the children in the restroom area to ensure safety and offer assistance as they would then leave the remaining children alone in the classroom.”

8VAC20-780-340-C Complaint related: Yes

“Based on staff interview statements, the center failed to have two center staff on-site who can communicate with one another and contact emergency personnel if there was an emergency. Evidence: 1. One staff member opened the center and was alone for approximately 35 minutes (7:30-8:05 am) from 6/14/2023-7/5/2023. 2. A second staff did not arrive until 8:05 am.”

8VAC20-780-340-A Complaint related: Yes

“Based on observation, the staff failed to ensure care, protection and guidance of children. Evidence: On 7/17/2023 Staff #2 was unable to safety watch all 12 toddlers in the Jr. Toddler classroom from 1:50-2:06 pm as she was the only adult in the class. Children were observed going up to the three fans and putting their hands on the cover guard, a child tried to climb the bookcase two times and several children banging on the computer laptop and screen.”

8VAC20-780-270-D Complaint related: Yes

“The center failed to provide cooling devices when the inside temperature occupied by children exceeded 80 degrees. Evidence: 1. The Air Conditioner was not working on the left side of the building when the center reopened on 7/5/2023. 2. on 7/5/23 the outside temperature was 90 degrees, on 7/6/23 and 7/7/23 the outside temperature was 86 degrees and 7/10/23 the outside temperature was 84 degrees. Temperatures were verified by world-weather.info for Arlington, VA. 3. No fans were available for either the Jr. Toddler classroom or the Senior Casa classroom on 7/5/2023. 4. Fans were purchased 7/10 and the AC was fixed 7/19/2023.”

8VAC20-780-80-A Complaint related: No

“Based on observation, a written record of daily attendance that documents arrival and departure of each child as it occurs was not maintained. 1. Daily attendance was not maintained on 7/5/2023 in the Jr. Toddler classroom as no written record was available to verify the arrival of all 9 children who were present during the inspection. 2. Daily attendance was incomplete in the Senior Toddler classroom on 7/5/2023 as 12 children were present and only 11 were listed on the attendance form.”

8VAC20-780-180-A Complaint related: Yes

“Based on staff interviews, a staff member who works directly with children was not capable of communicating with emergency personnel. Evidence: 1. Staff #1 was the only staff on-site from approximately 7:30-8:05 from 6/14/2023-7/5/2023 and was unable to communicate in English as a translator app was needed to talk with parents and staff.”

8VAC20-770-60-B Complaint related: No

“Based on staff record review, the center failed to obtain a Sworn Disclosure Statement (SDS) prior to employment. Evidence: 1. Staff #1 left Vinci employment in October 2021 and was not re-hired until November 7, 2022. More than 12 months had past between employment and the SDS was not completed upon the re-hire.”

8VAC20-780-270-A

“Based on observation, the center failed to ensure that areas and equipment of the center inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. Evidence: 1. In the Jr. Toddler room, a blue chair has cracked on the front. 2. In the Jr. Toddler room, the changing table is soiled.”

8VAC20-780-500-B

“Based on observation, the center failed to ensure that there is a nonabsorbent surface for diapering or changing shall be used. Evidence: In the Jr. Toddler classroom, the changing pad had a hole in it and therefore is no longer nonabsorbent.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that when food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Evidence: In the Infant room, there were bottles and food containers that had children's name, but were not dated.”

8VAC20-780-60-A

“Based on review of children's records, the center failed to ensure that all required documentation is obtained for each child enrolled. Evidence: Child #3 and #5's records did not contain documentation of the work phone number of each parent who has custody.”

8VAC20-780-290-A-3

“Based on observation, the center failed to ensure that electrical outlets shall have protective covers that are of a size that cannot be swallowed by children. Evidence: In the Infant room, in the nap area, there is an outlet cover missing.”

8VAC20-780-570-E Complaint related: No

“Based on observation the center failed to ensure that prepared infant formula shall be refrigerated, dated and labeled with the child's name. Evidence: Bottle in refrigerator #1 contained 2 bottles with children's name, but were not dated and 5 Sippy cups with formula or milk had children's names but were not dated.”

8VAC20-780-560-F Complaint related: No

“1. Based on review of menu's and a discussion with the Assistant Director, the center failed to ensure that when centers choose to provide meals or snacks, the following shall apply - that the centers shall follow the most recent, age appropriate nutritional requirements of the Child and Adult Care Food Program of the united States Department of Agriculture (USDA). 2. Based on discussion with the Assistant Director and observation, the center failed to ensure that menu listing foods to be served fore meals and snacks during the current one week period shall list any substituted food. 1. Evidence: Menu's verify that lunch meals served on 09/02/2022 and 09/06/2022 do not meet the most recent age-appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). 2. Evidence: Assistant Director stated that she did not up-date menu's to reflect substitutions.”

8VAC20-780-40-E Complaint related: No

“Based on observation, review of the Parent Handbook and the menu's created by the center and a discussion with the Assistant Director, the center failed to ensure that the operational responsibilities of the licensee shall ensure that the center's activities, services and facilities are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards and the terms of the current license issued by the department. Evidence: The Parent Handbook states that " In accordance with the State of Virginia's Food Guide, morning breakfast and afternoon snack will be provided during the day, in addition to a nutritious lunch." Based on the menu and substitutions, on 9/2/2022 and 9/6/2022, the lunch served did not met the requirements of a nutritious meal.”

8VAC20-780-560-G Complaint related: No

“Based on observation, the center failed to ensure that when food is brought from home, the food container shall be sealed and clearly dated and labeled in a way the identifies the owner. Evidence: On 8/22/2022 Refrigerator #1 had 2 containers of food that were not labeled. On 8/24/2022 Refrigerator #1 had 3 containers of food with no name or date.”

8VAC20-780-570-E Complaint related: No

“Based on observation, the center did not ensure that prepared infant formula shall be refrigerated, dated and labeled with the child's name. Evidence: On 8/22/2022 Refrigerator #1 contained 3 bottles with a name but no date, 2 sippy cups with a name , but no date. Refrigerator #2 contained 3 sippy cups with name, but no date and 5 bottles with name, but no date.”

8VAC20-780-60-A

“Based on a review of child records, the center failed to ensure that all required documents are in the file of each child enrolled. Evidence: Child #5's record did not contain documentation of the names, addresses and phone numbers of two designated people to call in an emergency if the parents can not be reached.”

8VAC20-780-290-A-3

“Based on observation, the center failed to ensure that all electrical outlets have a protective cover. Evidence: Outlet cover is missing in the Sr. Toddler classroom in the Library. Outlet cover is missing in the Jr. Casa classroom near the teachers desk.”

8VAC20-780-280-B

“Based on observation, the center failed to ensure that hazardous materials such as cleaning products are kept in a locked place. Evidence: Cleaning supplies were found in the Senior Toddler classroom in an unlocked cabinet.”

8VAC20-780-440-I

“Based on observation, the center failed to ensure that cribs are no placed where cords are not within reach of children' Evidence: In the infant napping room, two cribs were located near electrical outlets and had items plugged into the outlets.”

8VAC20-780-500-A

“Based on observation, the center failed to wash children's hand with soap and running water after toileting. Evidence: In the infant room, two children were changed, but staff did not wash the child's hand after diapering.”

8VAC20-780-540-A

“Based on observation, the first aid kits did not contain all required items. Evidence: The first aid kits did not contain 2 triangular bandages.”

8VAC20-780-560-F

“Based on observation and a review of the menu, the center failed to follow the most recent, age-appropriate nutritional requirements fo the Child and Adult Care Food Program of the United States Department of Agriculture. Evidence: Upon review of the morning snack provided to children, it did not meet the requirements of the USDA Child and Adult Food Program. Morning snack consisted of Oatmeal Squares with milk. No other components were offered.”

8VAC20-780-270-A Complaint related: No

“Based on an inspection of the facility, the center failed to ensure the equipment is maintained in a clean, safe and operable condition. Evidence: In the Jr. Casa classroom, the toilet was clogged and almost over flowing.”

8VAC20-780-70 Complaint related: No

“Based on a review of staff records, the center failed to obtain documentation to demonstrate that the individual possess the education, certification and experience required by the job position. Evidence: Staff #3's records did not contain documentation to demonstrate meeting the job position requirements.”

8VAC20-770-40-C-1-b Complaint related: No

“Based on a review of staff records, the facility failed to obtain a central registry background check for a staff member that is to be alone and in control of children. Evidence: Staff member #2's record did not have documentation of a Central Registry background check.”

8VAC20-780-290-A-3 Complaint related: No

“Based on an inspection of the facility, the center fail to ensure that all electrical outlets have protective covers. Evidence: There was an outlet cover missing in the infant room. There was an outlet cover missing in the Kindergarten classroom.”

22VAC40-185-210-A

“Based on a review of staff records, the licensee failed to ensure that all staff possessed all the of the required qualifications for a program leader. Evidence: Staff Member #1's records did not have verification of document of education and/or training to qualify as a program leader. Staff Member #3's records did not have verification documentation of education and/or training to qualify as a program leader.”

22VAC40-185-240-A

“Based on a review of staff records, the licensee failed to ensure that all staff received required training by the end of their first day of assuming job responsibilities. Evidence: Staff #2's record has a date of hire as 01/29/2021 but did not have documentation of Recognizing child abuse and neglect and the legal requirements for reporting suspected child abuse as required by the Code of Virginia until 03/14/2021.”