Twinfield Union School After School Program

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“This is a repeat citation of this violation due to failure to complete the required corrective action for the initial violation that was cited on 3/13/2026. The Program Administrator did not provide the completed training certificate by the required due date of 3/31/2026 for Staff Member A to the Division. In follow-up conversations on 4/17/2026 and 4/24/2026 the Program Administrator stated she could not provide the documentation. Corrective Action: Staff Member A must immediately complete Vermont Orientation training. Submit staff's completed Vermont Orientation certificate to Northern Lights and send submission confirmation to the licensor no later than 5/15/2026. Continued non-compliance to this rule will result in further regulatory action.”

Correction date in the state record: May 20, 2026

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“This is a repeat citation of this violation due to failure to complete the required corrective action for the initial violation that was cited on 3/13/2026. The Program Administrator did not provide the completed training certificate by the required due date of 3/31/2026 for Staff Member A to the Division. In follow-up conversations on 4/17/2026 and 4/24/2026 the Program Administrator stated she could not provide the documentation. Corrective Action: Staff Member A must immediately complete Protecting Vermont's Children training. Submit staff's completed Protecting Vermont's Children certificate to Northern Lights and send submission confirmation to the licensor no later than 5/15/2026. Continued non-compliance to this rule will result in further regulatory action.”

Correction date in the state record: May 29, 2026

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“Three (3) staff members were missing Vermont Orientation training. The program administrator was asked on 3/13/2026 to provide documentation of completed Vermont Orientation training for the three (3) staff members by end of day on 3/17/2026. Documentation was not provided by the specified date. Corrective Action: Submit staff's completed Vermont Orientation training certificates to Northern Lights and send submission confirmation to the licensor by 3/31/2026.”

Correction date in the state record: May 20, 2026

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“Two (2) staff members were missing Protecting Vermont's Children training. The program administrator was asked on 3/13/2026 to provide documentation of completed Protecting Vermont's Children training for the two (2) staff members by end of day on 3/17/2026. Documentation was not provided by the specified date. Corrective Action: Submit staff's completed Protecting Vermont's Children certificates to Northern Lights and send submission confirmation to the licensor by 3/31/2026.”

Correction date in the state record: May 26, 2026

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“During the visit, Program Administrator A stated that while emergency drills are occasionally conducted at the program, they are not conducted one time per month and are not recorded as required. Program Administrator A was not able to provide a current evacuation drill log for review. Corrective Action: Immediately plan to conduct and record bi-monthly evacuation drills for the months of May, June, and July 2022 and then one time per month for every month the program is in operation thereafter. Develop a system which will prompt you and/or program staff to conduct and record an evacuation drill at least one time per month and to maintain records of the monthly evacuation drills on site at all times moving forward. Include in your plan; 1.Who will be responsible for conducting the drills monthly, 2. What system the person responsible will use to prompt them to conduct regular drills, 3.Who will be responsible for recording the drills, 4. Where the evacuation drill log will be kept.”

Correction date in the state record: May 5, 2022

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“Staff Person B confirmed that documentation needed to determine Staff Person A's qualifications, and documentation of required training for Staff Persons B & C have not been submitted to Northern Lights. Corrective Action: Develop a system to ensure that all available documentation is submitted to Northern Lights in the immediate future, and also insures that future documents are sent to Northern Lights in a manner that ensures up to date BFIS accounts for staff. Send an email to kim.buxton@vermont.gov when the plan has been created.”

Correction date in the state record: Sep 27, 2021

Regulation 5.11: The licensee shall ensure that any new individuals regularly present at the Afterschool Child Care Program submit a Records Check Authorization form to the Division prior to working with children in the Afterschool Child Care Program.

“An individual identified as a volunteer who was present and interacting with children at the time of this visit reported that she had regularly volunteering with the program since October 2020. The Program Administrator confirmed that a record check authorization form for this individual had not been submitted to the Division as required. Corrective Action: Develop, document, and implement a program procedure that will ensures any new individuals regularly present at the program submit to record check authorization prior to working with children in the program. Send confirmation of this procedure to kim.buxton@vermont.gov by the noted due date.”

Correction date in the state record: Sep 27, 2021