Tracy's Child Care Preschool

AAC R9-5-203.D. D. A licensee shall ensure that each staff member submits to the licensee a copy of the staff member’s valid fingerprint clearance card each time the fingerprint clearance card is issued or renewed every five years.

“Based on a review of personnel files, staff 3's fingerprint clearance card expired on 10/31/25 and the staff member lacked documentation of a current fingerprint card on file at the time of the inspection.”

AAC R9-5-203.A. A. A licensee shall ensure that a staff member completes, signs, dates, and submits to the licensee, before the staff member’s starting date of employment or volunteer service: 1. The form required in A.R.S. § 36-883.02(C); and 2. If required by A.R.S. § 8-804, the form in A.R.S. § 8-804(I).

“Based on a review of personnel files, it was determined that staff 2 and 3 lacked DCS registry documentation.”

AAC R9-5-501.A.12. A. A licensee shall ensure that: 12. The facility premises, including the buildings, are maintained free from hazards;

“Based on an observation, a hammer/carpet tool was observed on the ground, outside adjacent to the toddler outdoor area, accessible to enrolled children.”

AAC R9-5-603.D. D. A licensee shall ensure that the following is provided and maintained within the fall zones of swings and climbing equipment in an outdoor activity area: 1. A shock-absorbing unitary surfacing material manufactured for such use in outdoor activity areas; or 2. A minimum depth of 6 inches of a non-hazardous, resilient material such as fine loose sand or wood chips.

“Based on an observation, the sand was observed to be 0-2 inches in depth in the fall zones of the swings and climbing equipment.”

AAC R9-5-605.B.5. B. A licensee shall ensure that: 5. Electrical extension cords are not used;

“Based on an observation, 2 extension cords were observed draped along the ground on the school age outdoor area, accessible to enrolled children. The cords were being used for a construction project that is adjacent to the outdoor area; not accessible to enrolled children.”

AAC R9-5-507.A.1. A. A licensee providing child care services for a child with special needs shall:1. Except as provided in subsection (A)(2), before a child with special needs receives child care services, obtain from the enrolled child’s parent a copy of an existing individualized plan for the enrolled child that can be reviewed, adopted, and implemented by the licensee when providing child care services to the enrolled child that includes the following as needed for the enrolled child: a. Medication schedule; b. Nutrition and feeding instructions; c. Qualifications required of a staff member who feeds the enrolled child; d. Medical equipment or adaptive devices; e. Medical emergency instructions; f. Toileting and personal hygiene instructions; g. Specific child care services to be provided to the enrolled child at the facility; h. Information from health care providers, including the frequency and length of any prescribed medical treatment or therapy; i. Training required of a staff member to care for the enrolled child’s special needs; and j. Participation in fire and emergency evacuation drills;

“Based on a review of a child's record and interview with the director, 2 preschool children are enrolled in the facility and currently wear diapers during the day and while napping. The children lack an individualized plan for wearing diapers that can be reviewed, adopted, and implemented by the licensee when providing child care services to the enrolled children.”

AAC R9-5-605.B.1. B. A licensee shall ensure that:1. All designated exits, corridors, and passageways that provide escape from the building are unobstructed and unlocked during hours of operation;

“Based on observation, a cot, jackets and backpacks were observed on the floor obstructing the passageway to the designated exit in the preschool classroom.”

AAC R9-5-301.B. B. A licensee shall ensure that a facility director: 1. Designates, in writing, an individual who meets the requirements of R9-5-401(2) to act on behalf of the facility director when the facility director is not present in the facility; 2. Supervises or assigns a teacher-caregiver to supervise each staff member who does not meet the qualifications of R9-5-401(3); 3. Prepares a dated attendance record for each day and ensures that each staff member documents on the attendance record the time of each arrival and departure of the staff member; and 4. Maintains on the facility premises, the dated attendance record required in subsection (B)(3) for 12 months after the date on the attendance record.

“Based on a review of personnel files and observation, staff 1, 2 and 3 were observed with enrolled children on the outdoor area and the personnel files for staff 1, 2 and 3 lacked documentations of the qualifications required in R9-5-401(3). They were not being supervised by a teacher-caregiver at the time of the observation.”

AAC R9-5-306.B. B. A licensee shall: 1. Develop, document, and implement policies and procedures to ensure that a staff member maintains daily documentation of the presence of an enrolled child in an activity area that includes a method to account for any temporary absences of the enrolled child from the activity area, and 2. Maintain the documentation of the presence of enrolled children in an activity area required in subsection (B)(1) on facility premises for 12 months after the date of the documentation.

“Based on observation and a review of the attendance roster on the outdoor area, 46 enrolled children were observed outdoors and the roster indicated that 23 children were present.”

AAC R9-5-204. A. The Department licenses child care facilities using the following service classifications: 1. Full-day care; 2. Part-day care; 3. Evening and nighttime care; 4. Infant care; 5. One-year-old child care; 6. Two-year-old child care; 7. Three-year-old, four-year-old, and five-year-old child care; 8. School-age child care; and 9. Weekend care. B. The Department shall designate on a facility’s license each service classification that the facility is licensed to provide. C. A licensee shall not provide child care services in a service classification for which the licensee is not licensed.

“Based on observation, 2 infants were observed in the Preschool classroom when the CO entered the facility, and the licensee is not approved for infant care. The CO was informed that the infants were family members of the owner.”

AAC R9-5-203.D. D. A licensee shall ensure that each staff member submits to the licensee a copy of the staff member’s valid fingerprint clearance card each time the fingerprint clearance card is issued or renewed every six years.

“Findings: Based on a review of personnel files, staff 4's fingerprint clearance card expired on 10/25/24 and staff 4 lacked documentation of renewing their card before the expiration date.”

AAC R9-5-404.A. A. A licensee shall ensure that at least the following staff-to-children ratios are maintained at all times when providing child care services to enrolled children: Age Group/Staff: Children - Infants/1:5 or 2:11; 1-year-old children/1:6 or 2:13; 2-year-old children/1:8; 3-year-old children/1:13; 4-year-old children/1:15; 5-year-old children not school-age/1:20; School-age children/1:20

“Based on an observation, there were 46 enrolled children, ages 2 years through school age on the outdoor activity area with 3 staff members.”

AAC R9-5-502.A.8.c. A. A licensee providing child care services for infants shall: 8. Provide a crib for each infant that: c. Is furnished with clean, sanitized, crib-size bedding, including a fitted sheet and top sheet or a blanket;

“Based on an observation, 2 crib sheets in the 1-year-old classroom were observed dirty and stained.”

AAC R9-5-401.3. A licensee shall ensure that staff members meet the following qualifications for employment or volunteer service at a facility:3. A teacher-caregiver is 18 years of age or older and provides the licensee with documentation of one of the following: a. Six months of child care experience and: i. A high school diploma or high school equivalency diploma; or ii. At least 12 credit hours from an accredited college or university, including at least six credit hours in early childhood, child development, or a closely-related field; b. Associate or bachelor degree from an accredited college or university in early childhood, child development, or a closely-related field; or c. N.A.C., C.D.A., or C.C.P. credential;

“Based on a review of personnel files, staff 1, 2, 3 and 4 lacked documentation of the required education and child care experience for a teacher-caregiver.”

AAC R9-5-603.E. E. A licensee shall ensure that the following is provided and maintained within the fall zones of swings and climbing equipment in an outdoor activity area:1. A shock-absorbing unitary surfacing material manufactured for such use in outdoor activity areas; or 2. A minimum depth of 6 inches of a non-hazardous, resilient material such as fine loose sand or wood chips.

“Based on an observation, the wood chips were observed hard packed in the fall zones of the climbing equipment and slides. The sand was observed 0-3 inches in the fall zones of the swings.”

AAC R9-5-304.C. C. A licensee shall maintain a current Emergency, Information, and Immunization Record card for each enrolled child on facility premises in a place that provides a staff member ready access to the card in event of an emergency at, or evacuation of, the facility.

“Based on a review of children's records and observation, children were observed present in the facility and several children lacked Emergency, Information, and Immunization Record cards. The director stated that they are family members visiting. The children were observed in the classroom with enrolled children when the CO entered the facility at the time of the inspection.”

AAC R9-5-603.C. C. Except as provided in subsection (D), a licensee shall ensure that an outdoor activity area: 1. Is enclosed by a fence: a. A minimum of 4 feet high; b. Secured to the ground; and c. With either vertical or horizontal open spaces on the fence or gate that do not exceed 4.0 inches; 2. Is maintained free from hazards, such as exposed concrete footings and broken toys; and 3. Has gates that are kept closed while an enrolled child is in the outdoor activity area

“Based on observation, several pieces of concrete and asphalt was observe on the outdoor area, accessible to enrolled children. Landscaped fabric was observed exposed on the outdoor area, creating tripping hazards while the children are on the outdoor area.”

AAC R9-5-501.C.1. C. A licensee shall ensure that a staff member: 1. Supervises each enrolled child at all times;

“Based on an observation, 1-2 year old classroom was left unsupervised because staff 2 (teacher in the 1-2 year old classroom) was observed in the kitchen area when the C.O entered the building.”

AAC R9-5-303.A. A. A licensee shall post in a place that can be conspicuously viewed by individuals entering or leaving the facility or activity area, the: 1. Facility’s license; 2. Name of the facility director; 3. Name of the individual designated to act on behalf of the facility director when the facility director is not present in the facility, as prescribed by R9-5-301(B)(1); 4. Schedule of child care services fees and policy for refunding fees as prescribed by A.R.S. § 36-882(P); 5. Breakfast, lunch, dinner, and snack menus for each calendar week at the beginning of the calendar week; 6. Notice of the presence of any communicable disease or infestation listed in 9 A.A.C. 6, Article 2, Table 2, from the date of discovery through the incubation period of the communicable disease or infestation; 7. Notice of the Department’s intent to deny, revoke, or suspend as prescribed by A.R.S. § 36-888 at the expiration of time in the notice for the licensee to respond; 8. Notice of an intermediate sanction imposed as prescribed by A.R.S. § 36-891.01 within 10 calendar days after the licensee received notice of the intermediate sanction; 9. Notice of a legal injunction imposed as prescribed by A.R.S. § 36-886.01 when the licensee receives the legal injunction; and 10. Notice of the availability of facility inspection reports for public viewing at the facility premises.

“Based on observation, the posting of notices lacked a updated menu for the current week and the name of the individual designated to act on behalf of the facility director when the facility director is not present in the facility, as prescribed by R9-5-301(B)(1).”

AAC R9-5-603.E. E. A licensee shall ensure that the following is provided and maintained within the fall zones of swings and climbing equipment in an outdoor activity area: 1. A shock-absorbing unitary surfacing material manufactured for such use in outdoor activity areas; or 2. A minimum depth of 6 inches of a non-hazardous, resilient material such as fine loose sand or wood chips.

“Based on an observation, the sand measured 0-3 inches in depth in the fall zones of the swings.”

AAC R9-5-402.A. A. A licensee shall maintain a file for each staff member containing: 1. The staff member’s name, date of birth, home address, and telephone number; 2. The staff member’s starting date of employment or volunteer service; 3. The staff member’s ending date of employment or volunteer service, if applicable; 4. The name and telephone number of an individual to be notified in case of an emergency; 5. The staff member’s written statement attesting to current immunity against measles, rubella, diphtheria, mumps, and pertussis; 6. The form required in A.R.S. § 36-883.02(C); 7. Documents required by R9-5-203; 8. Documents required by R9-5-301; 9. Documents required by R9-5-401, if applicable; 10. If applicable: a. The form required in A.R.S. § 8-804(I), b. Documentation of the submission required in A.R.S. § 8-804 and the information received as a result of the submission, and c. Documentation of training provided by a licensee as required by R9-5-403, if applicable; 11. A copy of any current license or certification required by A.R.S. Title 36, Chapter 7.1, Article 1. or this Chapter; and 12. Documentation of the requirements in A.R.S. § 36-883.02(D).

“Based on a review of staff files, it was determined that staff 1 lacked documentation education requirements, Criminal history affidavit and DCS affidavit.”