Thomas B. Hargrave Educational Center

8VAC20-780-130-A

“The center shall obtain documentation that each child has received immunizations before the child can attend the center. The record for child #2 who has been in care for approximately six months did not contain documentation of immunizations.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required information. The record for child #2 did not have documentation of viewing proof of the child's identity”

22.1-289.035-B-2

“The center must obtain a completed national criminal background check prior to the employee's first day of employment. The criminal background check for staff #1 was obtained approximately two weeks after employment.”

8VAC20-780-160-C

“At least every two years from the date of the initial screening or testing staff members shall obtain and submit the results of a follow-up tuberculosis screening. The last tuberculosis screening documented for staff #2 was expired for approximately 10 months.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. The record for child #1 and child #2 who have been in care for approximately six months did not have documentation of a completed physical.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. The following maintenance and safety issues were observed: Approximately six large metal bolts around the play area perimeter were protruding causing a potential tripping hazard.”

22.1-289.035-B-2 Complaint related: Yes

“The center must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a completed national criminal background check.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a central registry search requested”

22.1-289.035-B-1 Complaint related: Yes

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #1, who was observed working in the center with children, did not have documentation of a completed sworn statement.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The center did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

22.1-289.035-B-2 Complaint related: Yes

“The center must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a completed national criminal background check.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a central registry search requested”

22.1-289.035-B-1 Complaint related: Yes

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #1, who was observed working in the center with children, did not have documentation of a completed sworn statement.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The center did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

22.1-289.035-B-2 Complaint related: Yes

“The center must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a completed national criminal background check.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who was observed working in the center with children, did not have a central registry search requested”

22.1-289.035-B-1 Complaint related: Yes

“The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #1, who was observed working in the center with children, did not have documentation of a completed sworn statement.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The center did not have evidence of a testing plan submitted to VDH and/or the program did not have evidence of the implementation of the required testing plan.”

8VAC20-780-40-H

“The sponsor shall maintain public liability insurance for bodily injury for each center site with a minimum limit of at least $500,000 each occurrence and with a minimum limit of $500,000 aggregate. The center did not have documentation of liability insurance available to review at the center.”

8VAC20-780-245-A

“Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. The record for staff #1 and staff #3, who have been working at the center for at least a year did not have documentation of completing at least 16 hours of training annually.”

8VAC20-780-270-A

“Areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. The following maintenance and safety issues were observed: Multiple tricycles had broke plastic seats creating a potential poking or snagging injury. Approximately 8 large metal bolts around the play area perimeter were protruding causing a potential tripping hazard.”

22.1-289.036-A

“The center must complete a sworn statement and request a repeat criminal history and central registry request search every five years. The record for Agent/Board Member #1 and Agent/Board Member #2 had an expired criminal history check and central registry request.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: Name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. The record for child #1 who has been enrolled for at least two years did not have the address for both emergency contacts.”

8VAC20-770-70-A

“Documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and orientation and training as required. The record for staff #1, #2, #3, #4 and #5 who have been working at the center for at least three months did not have documentation of a completed Daily Health Observation training.”

8VAC20-780-240-A Complaint related: Yes

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #1 did not have documentation of completing orientation and has been employed for 6 months working with children.”

8VAC20-780-40-E Complaint related: Yes

“The center failed to comply in ensuring that the center’s services were maintained in compliance with these standards and the terms of the current license issued by the department. Staff #6 was employed from 2/12/2024 to 6/10/2024, and was not eligible to work at the daycare center per the Virginia Criminal Background Checks.”

22.1-289.035-B-4 Complaint related: Yes

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3 did not have documentation of a central registry check or criminal history check from which the state they resided in the past 5 years and was present working with children at the center during the time of the inspection.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #3, who had been employed for three months, did not have a central registry search requested. Staff #1 and Staff #3 were both working alone with children.”

22.1-289.035-B-2 Complaint related: Yes

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #5, did not have a completed national criminal background check. Both staff members were present during the time of the inspection.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Child #2 and Child #3 did not have documentation of a physical examination has been enrolled at the center for more than 30 days.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information to include the work phone number of each parent who has custody. Child #1, Child #3, Child #4, and Child #5 did not have the work phone numbers of their custodial parent in their files.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening and have been completed within the last 30 calendar days of the date of employment. Staff #1 and Staff #3 did not have documentation of a negative tuberculosis screening in their file. Staff #2 and Staff #4 did have documentation however it was not in the last 30 calendar days of the date of employment.”

8VAC20-780-210-A

“Program leaders shall have fulfilled a high school program completion. Staff #1, Staff #4 and Staff #5 did not have documentation of a high school program completion and were present working with children during the time of the inspection.”

8VAC20-770-70-A

“For staff hired after March 1, 1996, the following staff records shall have documentation that two or more references as to character and reputation as well as competency were checked before employment. Staff #1 did not have two references in their file and has been employed for 6 months working with children.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #2 did not have documentation of immunizations and has been attending the school for two months.”

8VAC20-780-240-A Complaint related: Yes

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #1 did not have documentation of completing orientation and has been employed for 6 months working with children.”

8VAC20-780-40-E Complaint related: Yes

“The center failed to comply in ensuring that the center’s services were maintained in compliance with these standards and the terms of the current license issued by the department. Staff #6 was employed from 2/12/2024 to 6/10/2024, and was not eligible to work at the daycare center per the Virginia Criminal Background Checks.”

22.1-289.035-B-4 Complaint related: Yes

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3 did not have documentation of a central registry check or criminal history check from which the state they resided in the past 5 years and was present working with children at the center during the time of the inspection.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #3, who had been employed for three months, did not have a central registry search requested. Staff #1 and Staff #3 were both working alone with children.”

22.1-289.035-B-2 Complaint related: Yes

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #5, did not have a completed national criminal background check. Both staff members were present during the time of the inspection.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Child #2 and Child #3 did not have documentation of a physical examination has been enrolled at the center for more than 30 days.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information to include the work phone number of each parent who has custody. Child #1, Child #3, Child #4, and Child #5 did not have the work phone numbers of their custodial parent in their files.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening and have been completed within the last 30 calendar days of the date of employment. Staff #1 and Staff #3 did not have documentation of a negative tuberculosis screening in their file. Staff #2 and Staff #4 did have documentation however it was not in the last 30 calendar days of the date of employment.”

8VAC20-780-210-A

“Program leaders shall have fulfilled a high school program completion. Staff #1, Staff #4 and Staff #5 did not have documentation of a high school program completion and were present working with children during the time of the inspection.”

8VAC20-770-70-A

“For staff hired after March 1, 1996, the following staff records shall have documentation that two or more references as to character and reputation as well as competency were checked before employment. Staff #1 did not have two references in their file and has been employed for 6 months working with children.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #2 did not have documentation of immunizations and has been attending the school for two months.”

8VAC20-780-240-A Complaint related: Yes

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #1 did not have documentation of completing orientation and has been employed for 6 months working with children.”

8VAC20-780-40-E Complaint related: Yes

“The center failed to comply in ensuring that the center’s services were maintained in compliance with these standards and the terms of the current license issued by the department. Staff #6 was employed from 2/12/2024 to 6/10/2024, and was not eligible to work at the daycare center per the Virginia Criminal Background Checks.”

22.1-289.035-B-4 Complaint related: Yes

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #3 did not have documentation of a central registry check or criminal history check from which the state they resided in the past 5 years and was present working with children at the center during the time of the inspection.”

22.1-289.035-B-3 Complaint related: Yes

“The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #3, who had been employed for three months, did not have a central registry search requested. Staff #1 and Staff #3 were both working alone with children.”

22.1-289.035-B-2 Complaint related: Yes

“Providers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #1, who had been employed for six months, and Staff #5, did not have a completed national criminal background check. Both staff members were present during the time of the inspection.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Child #2 and Child #3 did not have documentation of a physical examination has been enrolled at the center for more than 30 days.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information to include the work phone number of each parent who has custody. Child #1, Child #3, Child #4, and Child #5 did not have the work phone numbers of their custodial parent in their files.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening and have been completed within the last 30 calendar days of the date of employment. Staff #1 and Staff #3 did not have documentation of a negative tuberculosis screening in their file. Staff #2 and Staff #4 did have documentation however it was not in the last 30 calendar days of the date of employment.”

8VAC20-780-210-A

“Program leaders shall have fulfilled a high school program completion. Staff #1, Staff #4 and Staff #5 did not have documentation of a high school program completion and were present working with children during the time of the inspection.”

8VAC20-770-70-A

“For staff hired after March 1, 1996, the following staff records shall have documentation that two or more references as to character and reputation as well as competency were checked before employment. Staff #1 did not have two references in their file and has been employed for 6 months working with children.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #2 did not have documentation of immunizations and has been attending the school for two months.”

8VAC20-780-70

“Based on record review and interview it was determined the center did not ensure all staff records contained all of the required information. Evidence: 1. The record for staff #5(hired 6/21/23) did not contain documentation of 2 or more references being checked prior to hire. 2. Director confirmed references were not available for staff #5 during this inspection.”

8VAC20-780-70

“Based on record review and interview it was determined the center did not ensure all staff records contained all of the required information. Evidence: 1. The record for staff #5(hired 6/21/23) did not contain documentation of 2 or more references being checked prior to hire. 2. Director confirmed references were not available for staff #5 during this inspection.”