The Sprout School on Bainbridge

8VAC20-780-510-P

“When an authorization for medication expires, the facility shall notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. The medication authorizations for two medications for Child A expired three weeks ago. The authorizations had not been renewed and the medications were not returned or destroyed as required. The medication was on site.”

8VAC20-780-560-J

“Tables shall be sanitized before and after each use for feeding. Sanitize is defined as "the surface of the item is sprayed or dipped into the disinfectant solution and allowed to air dry on the surface for a minimum of two minutes or according to the disinfectant solution instructions." The tables were cleaned with a soap and water solution only after the children had lunch.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the Sunflower classroom, bleach, carpet cleaner, and a sanitizing solution were in an unlocked lower cabinet.”

8VAC20-780-510-L

“Medication shall be kept in a locked place using a safe locking method that prevents access by children. One staff medication fell out of an unlocked bag and was accessible to children. A preschool child found the pill and broke open the capsule.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. On June 5, 2025, staff found half of a capsule pill on the floor in the downstairs playroom. Staff observed a preschool child playing with something and then noticed a powdery substance on the child’s shirt. Unsure if the child ingested any of the pill, staff contacted 911 and the child was deemed to be safe. In a written statement, Staff 1 stated "I didn't realize the pill fell out of my bag."”

8VAC20-780-510-L

“Medication shall be kept in a locked place using a safe locking method that prevents access by children. One staff medication fell out of an unlocked bag and was accessible to children. A preschool child found the pill and broke open the capsule.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. On June 5, 2025, staff found half of a capsule pill on the floor in the downstairs playroom. Staff observed a preschool child playing with something and then noticed a powdery substance on the child’s shirt. Unsure if the child ingested any of the pill, staff contacted 911 and the child was deemed to be safe. In a written statement, Staff 1 stated "I didn't realize the pill fell out of my bag."”

8VAC20-780-510-L

“Medication shall be kept in a locked place using a safe locking method that prevents access by children. One staff medication fell out of an unlocked bag and was accessible to children. A preschool child found the pill and broke open the capsule.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. On June 5, 2025, staff found half of a capsule pill on the floor in the downstairs playroom. Staff observed a preschool child playing with something and then noticed a powdery substance on the child’s shirt. Unsure if the child ingested any of the pill, staff contacted 911 and the child was deemed to be safe. In a written statement, Staff 1 stated "I didn't realize the pill fell out of my bag."”

8VAC20-780-510-P

“Based on review of six medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The long term medication authorization expired 2/5/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site.”

8VAC20-780-510-P

“Based on review of six medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The long term medication authorization expired 2/5/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site.”

8VAC20-780-450-A

“Based on observation, the center did not ensure that cots or mats used by children during the designated rest period shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Evidence: In the Island classroom, two children did not have a top or bottom cover during the designated rest time.”

8VAC20-780-140-A

“Based on review of six children’s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 3 (date of enrollment 1/25/2021) did not have documentation of an physical on file until 9/16/2021.”

8VAC20-780-550-G

“Based on review of the emergency drill log, the facility failed to conduct evacuation drills monthly. Evidence: the facility did not have documentation of an evacuation drill in 4/2023 or 5/2023.”

8VAC20-780-500-B

“Based on observation, the center did not ensure that the disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. In the Ocean room bathroom, there were diapers in a trash can that did not have a lid.”

8VAC20-780-130-A

“Based on review of six children’s records, the facility failed to have the immunization record for each child before the child can attend the center. Evidence: Child 3 (date of enrollment 1/25/2021) did not have documentation of an immunization record until 9/16/2021.”

8VAC20-780-450-A

“Based on observation, the center did not ensure that cots or mats used by children during the designated rest period shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Evidence: In the Island classroom, two children did not have a top or bottom cover during the designated rest time.”

8VAC20-780-140-A

“Based on review of six children’s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 3 (date of enrollment 1/25/2021) did not have documentation of an physical on file until 9/16/2021.”

8VAC20-780-550-G

“Based on review of the emergency drill log, the facility failed to conduct evacuation drills monthly. Evidence: the facility did not have documentation of an evacuation drill in 4/2023 or 5/2023.”

8VAC20-780-500-B

“Based on observation, the center did not ensure that the disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. In the Ocean room bathroom, there were diapers in a trash can that did not have a lid.”

8VAC20-780-130-A

“Based on review of six children’s records, the facility failed to have the immunization record for each child before the child can attend the center. Evidence: Child 3 (date of enrollment 1/25/2021) did not have documentation of an immunization record until 9/16/2021.”

8VAC20-780-270-A

“Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: A cabinet door was off the hinges and propped up against the furniture, accessible to children.”

8VAC20-780-500-B

“Based on observation and staff interview, the facility did not have a leakproof diaper disposal system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. Evidence: the foot pedal on the diaper pail in the boys restroom did not open the lid without a staff members hand touching the exterior.”

8VAC20-780-510-P

“Based on review of 4 medications, the center did not ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Evidence: Child A had a long-term medication authorization dated 9/21/2021. This form expired on 9/22/2022, and the center did not return the medication or obtain a new authorization.”

22.1-289.035-B-4

“Based on review of seven staff records, the center failed to ensure that out of state background checks were conducted as required. Evidence: 1. Staff 2 (date of employment (11/21/2022) indicated on the sworn disclosure statement dated 11/21/2022 that they had lived outside the state of Virginia within the past five years. There was no documentation to support that the required out of state search of the child abuse and neglect registry was submitted within 30 days as required. (Oregon). 2. Staff 5 (date of employment 7/25/2022) indicated on the sworn disclosure statement dated 7/25/2022 that they had lived outside the state of Virginia within the past five years. There was no documentation to support that the required out of state criminal history record check and sex offender registry check had been completed prior to employment or that a search of the child abuse and neglect registry was submitted within 30 days as required. (Pennsylvania)”

8VAC20-770-60-C-2

“Based on review of seven staff records, the facility failed to have documentation of a completed search of the central registry ( CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 2 (date of employment 11/21/2022), Staff 3 (date of employment 9/06/2022), Staff 6 (date of employment 7/5/2022), and Staff 7 (date of employment 8/29/2022) did not have a completed search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.”

8VAC20-780-270-A

“Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: A cabinet door was off the hinges and propped up against the furniture, accessible to children.”

8VAC20-780-500-B

“Based on observation and staff interview, the facility did not have a leakproof diaper disposal system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. Evidence: the foot pedal on the diaper pail in the boys restroom did not open the lid without a staff members hand touching the exterior.”

8VAC20-780-510-P

“Based on review of 4 medications, the center did not ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Evidence: Child A had a long-term medication authorization dated 9/21/2021. This form expired on 9/22/2022, and the center did not return the medication or obtain a new authorization.”

22.1-289.035-B-4

“Based on review of seven staff records, the center failed to ensure that out of state background checks were conducted as required. Evidence: 1. Staff 2 (date of employment (11/21/2022) indicated on the sworn disclosure statement dated 11/21/2022 that they had lived outside the state of Virginia within the past five years. There was no documentation to support that the required out of state search of the child abuse and neglect registry was submitted within 30 days as required. (Oregon). 2. Staff 5 (date of employment 7/25/2022) indicated on the sworn disclosure statement dated 7/25/2022 that they had lived outside the state of Virginia within the past five years. There was no documentation to support that the required out of state criminal history record check and sex offender registry check had been completed prior to employment or that a search of the child abuse and neglect registry was submitted within 30 days as required. (Pennsylvania)”

8VAC20-770-60-C-2

“Based on review of seven staff records, the facility failed to have documentation of a completed search of the central registry ( CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 2 (date of employment 11/21/2022), Staff 3 (date of employment 9/06/2022), Staff 6 (date of employment 7/5/2022), and Staff 7 (date of employment 8/29/2022) did not have a completed search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required.”

8VAC20-770-60-C-2

“Based on review of four staff files, the facility failed to have documentation of a search of the central registry within 30 days of employment for each staff. Evidence: Staff B (date of hire 7/12/2021), Staff C (date of hire 10/19/2021), and Staff D (date of hire 1/10/2022) did not have a completed search of the central registry within 30 days of employment. There was no documentation that the requests submitted within seven calendar days of the date of employment or that the facility followed up with Office of Background Investigations.”

22.1-289.035-B-2

“Based on review of four staff files, the facility failed to obtain fingerprint results prior to offering employment. Evidence: Staff A (date of hire 12/17/2019) did not have documentation of fingerprints until 10/13/2020.”

8VAC20-770-60-B

“Based on review of 4 staff files, the facility failed to have documentation of a sworn disclosure statement for each staff prior to employment. Evidence: Staff A (date of hire 12/17/2019) did not have documentation of a sworn disclosure statement on file.”

8VAC20-770-60-C-2

“Based on review of four staff files, the facility failed to have documentation of a search of the central registry within 30 days of employment for each staff. Evidence: Staff B (date of hire 7/12/2021), Staff C (date of hire 10/19/2021), and Staff D (date of hire 1/10/2022) did not have a completed search of the central registry within 30 days of employment. There was no documentation that the requests submitted within seven calendar days of the date of employment or that the facility followed up with Office of Background Investigations.”

22.1-289.035-B-2

“Based on review of four staff files, the facility failed to obtain fingerprint results prior to offering employment. Evidence: Staff A (date of hire 12/17/2019) did not have documentation of fingerprints until 10/13/2020.”

8VAC20-770-60-B

“Based on review of 4 staff files, the facility failed to have documentation of a sworn disclosure statement for each staff prior to employment. Evidence: Staff A (date of hire 12/17/2019) did not have documentation of a sworn disclosure statement on file.”

22VAC40-665-580-E-1

“Based on review of four staff files, the facility failed to have documentation that each staff has CPR certification within 90 days of employment. Evidence: Staff C (date of hire 3/29/2021 did not have documentation of CPR training.”

22VAC40-665-580-E-2

“Based on review of four staff files, the facility failed to have documentation that each staff has first aid certification within 90 days of employment. Evidence: Staff C (date of hire 3/29/2021) did not have documentation of first aid training.”

22VAC40-185-550-D

“Based on review of the emergency drill log, the facility failed to conduct two shelter in place drills in one year. Evidence: the last shelter in place drill was documented 10/27/2020.”

22VAC40-665-580-E-1

“Based on review of four staff files, the facility failed to have documentation that each staff has CPR certification within 90 days of employment. Evidence: Staff C (date of hire 3/29/2021 did not have documentation of CPR training.”

22VAC40-665-580-E-2

“Based on review of four staff files, the facility failed to have documentation that each staff has first aid certification within 90 days of employment. Evidence: Staff C (date of hire 3/29/2021) did not have documentation of first aid training.”

22VAC40-185-550-D

“Based on review of the emergency drill log, the facility failed to conduct two shelter in place drills in one year. Evidence: the last shelter in place drill was documented 10/27/2020.”