Southwest Early Head Start / Head Start At Educare

AAC R9-5-306.A. A. A licensee shall: 1. Maintain a dated attendance form containing an enrolled child’s name with the time of each admission and release, and the parent or staff member's signature or other unique identifier. 2. If an electronic signature is used to admit or release the enrolled child, adopt policies and procedures to ensure that the individual whose signature the electronic or digital method of identification represents is accountable for the use of the electronic or digital method; 3. Develop, document, and implement policies and procedures to ensure that the identity of an individual is known to the staff member or is verified with picture identification before releasing an enrolled child to the individual. 4. Not release the enrolled child to an individual other than the enrolled child’s parent or other individual designated in writing by the enrolled child’s parent except when the enrolled child’s parent is unable to collect the enrolled child and authorizes the licensee by telephone to release the enrolled child to an individual not so designated. 5. Not permit the self-admission or self-release of an enrolled child unless the enrolled child is of school-age and the licensee has obtained and verified written permission from the enrolled child’s parent. 6. Maintain the attendance form on facility premises for 12 months after the date of attendance.

“Findings: Based on the Compliance Officer's and the Compliance Officer Supervisor's observations, facility documentation, and staff interview, it was determined that the facility lacked written parent authorization allowing staff to sign in and out enrolled children to document daily attendance. Per the attendance records for 8/4/025, staff members for Room 104 signed two children into the facility. Staff stated they have a staff policy that they may sign children in and out of the facility if the parents are unable to; however, the parents have only provided verbal authorization to do so.”

AAC R9-5-503.A.4. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:4. At least one waterproof, sanitizable container with a waterproof liner and a tight fitting lid for soiled clothing.

“Findings: Based on the Compliance Officer’s observation, in Classroom #101, Classroom #204, Classroom #302, Classroom #303, and Classroom #404, the soiled clothes container lacked a waterproof liner and a tight-fitting lid.”

AAC R9-5-503.A.3. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:3. At least one waterproof, sanitizable container with a waterproof liner and a tight fitting lid for soiled diapers; and

“Findings: Based on the Compliance Officer’s observation, in Classroom #302, Classroom #204, and Classroom #101, the soiled diaper container lacked a tight-fitting lid.”

AAC R9-5-304.B. B. Except as required in A.R.S. § 36-3009, before an enrolled child receives child care services, a licensee shall require the enrolled child’s parent to complete a Department-provided Emergency, Information, and Immunization Record card that is signed by the enrolled child’s parent containing: 1. The child’s name, home address, city, state, zip code, home telephone number, sex, and date of birth; 2. The date of the child’s enrollment; 3. The name, home address, city, state, zip code, and contact telephone number of each parent of the child; 4. The name and contact telephone number of at least two individuals authorized by the child’s parent to collect the child from the facility in case of emergency, or if the child’s parent cannot be contacted; 5. The name and contact telephone number of the child’s health care provider; 6. The written authorization for emergency medical care of the enrolled child when the parent cannot be contacted at the time of the emergency; 7. The name of the individual to be contacted in case of injury or sudden illness of the child; 8. The written instructions of a child’s parent or health care provider for nutritional and dietary needs of the child including, if applicable, the request in R9-5-509(C)(9); and 9. A written record completed by the child’s parent or health care provider noting the child’s susceptibility to illness, physical conditions of which a staff member should be aware, and any individual requirements for health maintenance.

“Findings: Based on facility documentation and the Compliance Officer’s observation, it was determined that 4 out of 18 enrolled children's Emergency, Information, and Immunization Record cards reviewed lacked the following required information: Child #1, Child #2, Child #3: The name and contact telephone number of at least two individuals authorized by the child's parent to collect the child from the facility in case of emergency, or if the child's parent cannot be contacted. Child #4: The name of the individual to be contacted in case of injury or sudden illness of the child.”

AAC R9-5-501.A.12. A. A licensee shall ensure that: 12. The facility premises, including the buildings, are maintained free from hazards;

“Findings: Based on the Compliance Officer’s observations, the following hazards were accessible to enrolled children: Classroom #103: *There was a 2" bolt with rust on the base of the toilet located on toilet #1. Classroom #201: *There were rusted bolts on two toilet bases. Classroom #302: *There were rusted bolts on two toilet bases.”

AAC R9-5-503.A.1. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:1. A nonabsorbent, sanitizable diaper changing surface that is: a. Seamless and smooth, and b. Kept clear of items not required for diaper changing;

“Findings: Based on the Compliance Officer’s observation, the surface of the diaper changing tables in Classroom #301, Classroom #403, and Classroom #402 lacked sealant surfacing and was not smooth.”

AAC R9-5-503.A.3. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:3. At least one waterproof, sanitizable container with a waterproof liner and a tight fitting lid for soiled diapers; and

“Findings: Based on the Compliance Officer’s observation, in Classroom #203, Classroom #202, Classroom #404, and Classroom #403, the soiled diaper containers lacked a tight-fitting lids.”

AAC R9-5-503.A.4. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:4. At least one waterproof, sanitizable container with a waterproof liner and a tight fitting lid for soiled clothing.

“Findings: Based on the Compliance Officer’s observation, in Classroom #404, the soiled clothes container lacked a waterproof liner.”

AAC R9-5-501.C.5. C. A licensee shall ensure that a staff member:5. Except as provided in subsection (D), prepares and posts a dated lesson plan in each indoor activity area for each calendar week, which is maintained on facility premises for 12 months after the lesson plan date and provides opportunities for each child to: a. Gain a positive self-concept; b. Develop and practice social skills; c. Think, reason, question, and experiment; d. Acquire language skills; e. Develop physical coordination skills; f. Participate in structured large muscle physical activity; g. Develop habits that meet health, safety, and nutritional needs; h. Express creativity; i. Learn to respect cultural diversity of children and staff; j. Learn self-help skills; and k. Develop a sense of responsibility and independence;

“Findings: Based on facility documentation and the Compliance Officer’s observation, the following classrooms lacked current and dated lesson plans; Classroom #101 (7/8/2024) and Classroom #202 (6/15/2024).”

AAC R9-5-501.A.12. A. A licensee shall ensure that: 12. The facility premises, including the buildings, are maintained free from hazards;

“Findings: Based on the Compliance Officer’s observations, the following hazards were accessible to enrolled children: *Classroom #101:There was leaking water creating a rust color liquid near the flushing valve on the top of the second toilet. *Classroom #103:There was a loose fitting toilet seat on the first toilet, *Classroom #204:There was a broken paper towel dispenser with sharp edges located in the toilet area. *Classroom #202:There was a 5 ft. piece of aluminum bar with sharp edges lying across the diaper changing area in the toilet area. *Classroom #202 and Classroom # 402: There was a 4" circular piece of metal with a sharp edge bent upwards covering the diaper shoot in the toilet area.”

AAC R9-5-501.A.2. A. A licensee shall ensure that: 2. Except for an enrolled school-age child, drinking water is provided sufficient for the needs of and accessible to each enrolled child in both indoor and outdoor activity areas;

“Findings: Based on the Compliance Officer’s observation, the following classrooms lacked drinking water and cups for enrolled children: Classroom #202 Classroom #201 Classroom #301 Classroom #302 Classroom #303 Classroom #404 Classroom #403 Classroom #402 Classroom #401”

AAC R9-5-503.A.2. A. A licensee shall ensure that each diaper changing area required in R9-5-601(4) contains:2. A hand-washing sink next to the diaper changing surface for staff use when changing diapers and for washing an enrolled child during or after diapering that provides: a. Running water between 86° F and 110° F, b. Soap from a dispenser, and c. Single-use paper hand towels from a dispenser;

“Findings: Based on the Compliance Officer’s observation, the temperature of the diaper changing sinks was not measuring between 86° F to 110° F. as required: Classroom #203 - 76° Classroom #202 - 78° Classroom #201 - 81° Classroom 301 - 79° Classroom #302 - 84°”

AAC R9-5-512.B. B. A licensee shall maintain facility premises and furnishings:1. In a clean condition, and 2. Free from odor.

“Findings: Based on the Compliance Officer’s observation, in the middle courtyard, bird feces were located on toys, chairs, walkways, and window sills.”