Sleepy Hollow Preschool

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The center did not request a search of the sex offender registry and child abuse and neglect registry from one state for Volunteer #1.”

8VAC20-780-280-B

“Hazardous materials such as cleaning materials shall be kept in a locked place that prevents access by children. A cleaning agent was found in an unlocked cabinet in the bathroom in the Dragonflies classroom out of reach of children.”

8VAC20-780-260-B

“An annual approval from the health department shall be provided for meeting requirements for sewage disposal system and water supply. An annual health inspection has not been completed in the past 12 months.”

8VAC20-780-70

“Staff records shall be kept for each staff person that includes the date of employment. The record for Staff #2 did not include the date of employment.”

22.1-289-036-B-4

“The center is required to obtain a copy of results of a criminal history from any state in which the individual has resided in the preceding five years. The Sworn Statement for Staff #7 dated 08/03/2022 states they have lived outside of the state of Virginia in the past five years. A criminal clearance from that state has not been obtained.”

8VAC20-780-60-A

“REPEAT Based on child record review, 2 out of 5 child records were incomplete. 1. Child #3's record did not contain a second emergency contact. 2. Child #4's record did not contain documentation of proof of ID.”

8VAC20-780-500-B

“Based on observation of the diapering area, the diaper surface is no longer nonabsorbent. Evidence: The diaper mat has surface cracks and is no longer nonabsorbent.”

8VAC20-780-40-G

“Based on child record review, the center failed to meet the proof of child identity and age requirements as stated in ? 22.1-289.049 of the Code of Virginia. Evidence: 1. The center did not obtain proof of child identity and age requirements for Child #4.”

8VAC20-780-190-A

“Based on review of staff files, the Program Director does not meet the required qualifications. Evidence: 1. The unofficial transcripts that were printed during the inspection is not acceptable verification. The total number of educational credits completed does not meet 48t semester hours of college credit from a college or university of which 12 semester hours are in child-related subjects 2. Despite Staff #1 indicating they are Director qualified, Staff #1's file did not contain documentation of director qualifications during the September 2023 licensing inspection. The Center provided a corrective action to obtain the qualifications from the Board President. No documentation was found.”

8VAC20-780-70

“REPEAT Based on staff record review, 2 out of 5 records were incomplete. Evidence: Staff #3 and #4 references did not include the individual who obtained the references.”

8VAC20-780-60-A-8

“REPEAT Based on review of children with diagnosed food allergies, a written care plan for a child was not found in a record. Evidence: Child #1 has a diagnosed food allergy that requires an emergency medication. A current written care plan signed by a physician was not found in the record”

22.1-289.035-B-2

“Based on staff record review, a criminal record search was not obtained prior to the first day of employment. Evidence: Staff #4 began employment on 09/05/2023. The fingerprint background search result was dated 09/06/2023.”

8VAC20-780-60-A

“Based on child record review, 5 out of 5 records were incomplete. Evidence: 1. Records for Child # 1-5 did not include a start date in the record. 2. Child #2 and 3's record did not include address and phone number for at least 2 emergency contacts.”

8VAC20-780-60-A-8

“Based on review of children with diagnosed food allergies, a written care plan for a child was not found in a record. Evidence: Child #1 has a diagnosed food allergy that requires an emergency medication. A current written care plan was not found in the record.”

8VAC20-780-560-M

“Based on observation of the one class, a child was allowed to walk around while eating. Evidence: One child was observed standing and walking around in front of staff with food in their mouths.”

8VAC20-770-60-B

“Based on staff record review, a Sworn Statement was not obtained prior to first day of employment. Evidence: Staff #4 has a documented hire date of 09/05/2023. The Sworn Statement disclosure was dated 09/08/2023.”

8VAC20-780-70

“Based on staff record review, 4 out of 5 records were incomplete. Evidence: 1. Staff #2, 3, 4 and 5 records did not include at least 2 documented references and employment applications. 2. Staff #2's record did not include qualifications for their position. 3. Staff #4's record did not include documentation of orientation training.”

8VAC20-780-80-A

“Based on observation, two classrooms did not maintain a written record of daily attendance that documented the arrival of each child as it occurs. Evidence: 1. The Dragonflies classroom did not maintain a written record of daily attendance that included the arrival of each child as it occurred. 2. The Dolphins classroom's record of attendance was locked in another area of the center and inaccessible.”

8VAC20-780-500-B

“Based on observation of the diapering areas, one of two areas did not include a receptacle for disposable diapers that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface . Evidence: A bathroom on the lower level used for diapering did not include a hands free receptacle such as a step on pale for disposing diapers.”

22.1-289.035-B-4

“Based on staff record review, one out of state background check result was not obtained prior to hire. Evidence: 1. Staff #3 has lived outside of the state of Virginia during the past five years. 2. Staff #3 was hired on 08/10/2022. 3. A criminal record check request has not been made.”

8VAC20-780-240-I

“Based on staff record review, documentation of orientation training for one staff was not part of the staff record. Evidence: Staff # 4 was hired on 09/16/2022. Documentation of orientation training was not maintained.”

8VAC20-780-40-M

“Based on observation of the center, a current written list of children's allergies was not maintained in a confidential manner. Evidence: The list of children with allergies in the Dragonflies class was posted on the outside of a cabinet.”

8VAC20-780-500-B

“Based on observation of the bathroom used for diapering, the receptacle used to dispose soiled diapers inside was not one that staff member's hand does not touch an exterior surface of the storage system during disposal. Evidence: The step on trashcan located by the diapering surface was not operating and required staff to touch the lid of the trashcan to open it.”

22.1-289.035-B-4

“Based on staff record review, not all background checks were obtained. Evidence: 1. Staff #1 was hired on 09/01/21. 2. Results of an out of state criminal record search for Staff #1 was not obtained prior to hire. 3. An Out of State Child Abuse and Neglect Search was not requested for Staff #1.”

8VAC20-780-550-C

“Based on review of the center's posted evacuation maps, not all information was found. Evidence: The evacuation procedures/maps located in all classrooms did not include primary and secondary means of egress and assembly points for shelter in place and lock down procedures.”